City Council Minutes-August 7, 2017

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Madrid City Council
Regular Meeting
August 7, 2017
5:30 p.m.
The City Council meeting was called to order at 5:30 p.m. with Mayor Dirk Ringgenberg presiding.

Present at Roll Call: Steve Burich, Kurt Kruse, Val Chapman, Dave Cook and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Library Director Angie Strong, Public Works Director Scott Church, Public Safety Director Rick Tasler, Park Board Member Dualla Carlson and Labor Day Committee member Chuck Rigby.

Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve the agenda for August 7, 2017.
Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Shaver to close the regular session of the City Council Meeting.
Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Kruse to open a public hearing regarding a proposal to enter into a Sewer Revenue Loan and Disbursement Agreement Anticipation Project Note.
Ayes: All Present                                                                 Motion Carried

No one from the public was at the public hearing to discuss the loan proposal. City Clerk Reese advised she had received no commentary in the Clerk’s office regarding the matter.

Motion by Councilperson Cook, seconded by Councilperson Chapman to close the public hearing.
Ayes: All Present                                                                 Motion Carried

Mayor Ringgenberg extended the condolences of the City to the family and friends of Doug Worden, a member of the Madrid Labor Day Committee who passed away last week.

Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve the City Council Meeting Minutes of September 17, 2017 and the Planning and Zoning Meeting Minutes of August 3, 2017 by consent agenda.
Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve the claims for August 7, 2017 in the amount of $81,649.69
Ayes: All Present                                                                 Motion Carried

Donna Covington of the Boone County Historical Society approached the Council to request a donation from the City of Madrid to help fund a program called Yesteryear. Mayor Ringgenberg stated the Council will consider the request during the budget process for FY 18-19.

Rick Tasler of Brutal Genesis Iowa, presented a donation to the Madrid Library in the amount of $250.00. The money was donated as part of proceeds from a recent “Kickfest” fundraiser.

Chuck Rigby of 106 N. Main Street publicly thanked Madrid Fire and Rescue for their response to the medical emergency involving the Madrid Labor Day member.

Mary Swalla Holmes of the Madrid Area Chamber of Commerce invited any interested parties to attend the Madrid After Five on August 10th at the Madrid Flower Shop. The event will be held from 5 to 6:30. Holmes advised the MAC committee will also be helping staff the Boone County booth at the Iowa State Fair. Holmes noted she is currently working ten hours per week per her contract with MAC.

Chuck Rigby of the Madrid Labor Day Commission requested additional help from the Council and the Public considering their recent loss of board member. The next meeting of the Labor Day will be held at 6:00 p.m. on August 8th in the board room.

Library Director Angie Strong thanked Rick Tasler for his donation to the Madrid Library. She advised the Council that an anonymous donor had recently purchased the Award series books for the library, and an AED machine. Recent programs at the library include Teen Lock In, Tinker Tuesday, Teddy Bear Sleepover, Robotics Camp, and Bad Art Night. The Summer Reading Program will wrap up on August 9th with a party at the Library.

Public Safety Director Rick Tasler advised the Tahoe will be receiving new decals to match the ones currently in place on the other police vehicles. He also advised of the purchase of two new shotguns for the department acquired through the weapon buyback program.

Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve a request for payment from EMC insurance for co-payment of an insurance claim.
Ayes: All Present                                                     Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve the addition of Becky Roorda, Ashley Neff, Paul Mills and Adam Ostert to the Madrid Planning and Zoning Board.
Ayes: All Present                                                     Motion Carried

Councilperson Chapman advised she is currently working on a rental ordinance for the City. She will have an update on the progress of that ordinance at the next meeting on August 15th.

Motion by Councilperson Shaver, seconded by Councilperson Chapman to approve Resolution # 04-47-18A,” Resolution Taking Additional Action with Respect to a Sewer Revenue Loan and Disbursement Agreement and Authorizing, Approving and Securing the Payment of a $460,000 Sewer Revenue Loan and Disbursement Agreement Anticipation Project Note (IFA Interim Loan and Disbursement Agreement.)
Ayes: All Present                                                     Motion Carried

Motion by Councilperson Cook, seconded by Councilperson Burich to approve a proposal from Keller Excavating to install a bypass for Xenia Rural Water. The estimated cost of the project is $36,000.
Ayes: All Present                                                     Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve a proposal from Soil Tek to hydro seed some areas of the drainage canal. The estimate for the project is $11,408.00
Ayes: All Present                                                     Motion Carried

A decision on the design for painting of the water tower was tabled until the City Council Meeting on August 21st to allow the public to voice their suggestions for the design.

The Council also tabled a discussion on Water/Sewer rate increases until information is received from the City Engineer.

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve a request for approval from Mafco to repair a section of West 2nd Street at a cost of $92,500. Work on the project will be completed by August 25th.
Ayes: All Present                                                     Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve a proposal from Acrison to supply a motor and reducer for the water plant in the amount of $1,342.03.
Ayes: All Present                                                     Motion Carried

Church advised Boone County will be installing new riser and culvert near the drainage canal at Highway 17. Installation of the culvert will improve drainage in the area. Trees are also being removed on West 21st Street, with demolition of the house to follow. Church stated Public Works is currently working to replace the roof on the shelter house at Edgewood Park. The work will be completed by Labor Day weekend. Church mentioned he expects to hire another full-time employee in the next fiscal year.

City Clerk Reese reported she attended recent classes of Municipal Professionals Institute at Iowa State University. She has completed 36 of the 96 credits required to become a certified Municipal City Clerk. Reese reminded the Council of the Sunshine Law and advised Council members they are not allowed to vote on a matter which is not on the agenda. Reese asked the Council to change the timeframe of when meeting minutes are published. Law states meeting minutes must be published within 14 days of the meeting. To follow the law, Reese suggested that she publish draft meeting minutes, and have them approved by the Council at the next regularly scheduled meeting.

Reese introduced the expenditures budget to the Council and explained how to read the report.

Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve a request for payment from Boone County Economic Growth in the amount of $1,250. The payment is the second half of the 2017 dues.
Ayes: All Present                                                     Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Cook to approve Resolution #05-17-18, “Resolution Empowering Additional Signers for Warrants.” The Resolution Names Mayor Ringgenberg, and Councilmembers Kurt Kruse and Lane Shaver as additional signers on the City of Madrid bank accounts.
Ayes: All Present                                                     Motion Carried

The Council discussed the possibility of continuing in its role as host for the Boone County Share program in Madrid. Mayor Ringgenberg asked to table the matter until he has an opportunity to speak with Greater Love Ministries.

The Council tabled the issue of development of a fireworks ordinance.

Councilperson Shaver reported he is currently developing a mural for placement on the wall of the Council Chambers. He will supply the Council with options for the mural at the meeting on August 21st.

Councilperson Burich stated he has had inquiries from constituents concerned with the amount of money being spent by the City.
Councilperson Kruse stated he and Councilperson Chapman recently attended a “Downtown” Conference in Sioux City. He will compile his notes to present to the Council later.

Councilperson Chapman asked that in the future she be informed immediately when an issue arises in her ward.

Councilperson Shaver commented on the positive responses he has received from the public concerning the progress being made by the Public Works department.

Councilperson Kruse asked for the public’s help with the upcoming Labor Day Celebration.

Motion by Councilperson Cook, seconded by Councilperson Shaver to adjourn the City Council Meeting at 6:45 p.m.