City Council Minutes – August 5, 2019

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Madrid City Council
Regular Meeting
August 5, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Steve Burich, Chuck Rigby and Lane Shaver. Nathan Samples and Marvin Ostrander were absent.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux and Library Director Angie Strong.

Motion by Councilperson Rigby, second by Councilperson Burich to approve the agenda for August 5, 2019.

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve the City Council meeting minutes of July 15, 2019, the Senior Activities Commission Meeting Minutes of July 10, 2019, by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the claims for July 15, 2019 in the amount of $ 252,074.24.

Ayes: All Present                                                                 Motion Carried

Travis Risvold, President of the Madrid Area Chamber of Commerce approached the Council to report success with “Food Truck Thursdays” which are being held at Jensen Park. He updated the Council concerning progress obtaining fiber optic internet from Huxcom and encouraged all residents to sign up for interest in the project. Risvold advised the Council that MAC supports the REAP grant application that is being submitted by Friends of the High Trestle Trail.

Motion by Councilperson Burich, seconded by Councilperson Ostrander to set a public hearing for the proposed West 1st Street and Edgewood Park paving projects for August 19, 2019 at 5:30 p.m.

Ayes: All Present                                                                 Motion Carried

Public Works Director, Scott Church, explained the West 1st Street project will be completed as scheduled, however he will hold off on starting the Edgewood Park paving project to see how much bond money remains after the elementary school and West 1st Street projects are complete.

Church updated the Council concerning the elementary school project, stating the contractors are currently running a new water main on North Main Street and hooking up service lines to the main. Once the hookups are complete, residents of that street will be under a boil order advisory until water test reports show the water is free of bacteria. He estimates North Main Street will be ready for paving during the second and third week of September. When Main Street is complete, the contractors will work on North Water Street. He has had extensive discussions with the contractors and the Madrid Schools superintendent to ensure student safety during construction in the area. Mayor Brown asked that one-way traffic be considered in the area until construction is complete.

Church reported he spoke to City Attorney John Flynn who is working to obtain the name of the owner of the shed that is attached to the back of the antique building on West 2nd Street. The building cannot be demolished until the ownership matter is settled. Church also reported updates have been done to the shed at Edgewood Park and public works employees will be painting crosswalks and handicap areas in the upcoming weeks. Public works has begun cleanup of Jensen Park, including the planting beds. He also plans to have a new sign installed in that park.

Church reported there is a tornado siren that has malfunctioned. He stated there is a storm siren at the city shed that may work to replace the damaged siren. Dennis Young of 610 South Union Street indicated there were plans at one time to place a siren behind the fire station and asked the Council to consider the project.

Library Director Angie Strong reported the Summer Reading Program finale was held and fall story times and outreach programs are being planned. The fall book sale will be held August 24th and 25th, the Library Board is currently reviewing long range plans, and she plans to have the carpet cleaned in the library. Upcoming programs include chess club, coloring and movie night.

Don Lincoln representing Friends of the High Trestle Trail approached the Council to ask for their support of a REAP grant application. The grant would provide funding to improve the Dalander Park prairie area. He also asked for approval to for the City to participate in a “Community Visioning” program which would help in the future in working with the Iowa DOT for trail related projects. Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the REAP grant application request. Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve the “Community Visioning” application.

Ayes: All Present                                                                 Motion Carried

Julia Badenhope, a professor at Iowa State University addressed the Council to explain improvements to Dalander park which would be available if the REAP grant was approve for Madrid. She shared a diorama of the area complete with handicap accessible walkways that would link Dalander Park to Boxtown, bird viewing areas, and habitat, species specific natural planting, and a boardwalk across Prairie Creek. The project would provide educational opportunities for the schools and the public. Mayor Brown clarified the costs of project with Bodenhope.

Fire Chief, Scott Maddux, reported five rescue calls since the last Council meeting. He also reported the recent Fireman’s ball was a success. He is currently making plans for a helicopter landing zone on Commerce Drive, and is planning for the upcoming football season.

Police Chief, Rick Tasler, requested the Council approve the transfer of John Mackey from full- time police officer to part-time officer. Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the change.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the hiring of Neal Cooley as a part-time police officer.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve moving part-time police officer Chad Koch from part-time to full-time police officer.

Ayes: All Present                                                                 Motion Carried

Tasler advised the Council of upcoming vacation time. He stated the cities of Luther and Sheldahl would like to hire the City of Madrid police department to cover their cities emergency calls. Tasler advised them the City of Madrid does not currently have the staff to cover calls out of the city limits.

The Council considered the appointment by Mayor Brown of Dave Hellickson to the Board of Adjustments. Mayor Brown stated he is aware of the gender balance provision of the City of Madrid Ordinances; however, he has not received any female applicants for the positions. Mayor Brown asked Nancy Christensen, who was in attendance at the City Council meeting if she was interested in a position on Board of Adjustments. Christensen stated it would be a conflict of interest with her spouse’s job.

Motion by Councilperson Burich, seconded by Councilperson Rigby to approve the appointment of Dave Hellickson to the Board of Adjustments.

Ayes: All Present                                                                 Motion Carried

The Council considered Ordinance #493, “An Ordinance Enacting a New Section of 4-1-23 of Chapter 1, Title IV of the Municipal Code, Madrid, Iowa; and Fixing an Effective Date.” The ordinance allows the tagging, neutering, and release of unowned cats within Madrid. Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve the first reading of the ordinance and setting of a public hearing on the matter for August 19th.

Ayes: All Present                                                                 Motion Carried

The Council reviewed details of Ordinance # 494, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by Amending Provisions Pertaining to the Policy and Administration Ordinances, Title II, Chapter 7.” The Ordinance allows for the moving of the first Council Meeting of each month to the first Saturday of each month at 10:00 A.M. Mayor Brown explained the move was in answer to the public’s request for a more accessible meeting time, and a conflict with the work schedules of the Mayor and Councilmembers. Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the first reading of the Ordinance and set the public hearing for August 19th.

Ayes: All Present                                                                 Motion Carried

Mayor Brown explained he plans to hold committee workshops before the Council meetings on Saturday mornings. The committees would work through any lengthy issues and take recommended changes back to the Council.

Mayor Brown asked that the Council rescind Resolution # 19-18-19, “Resolution Authorizing Reformatting of Madrid Code of Ordinances.”, Which was passed earlier. He explained he plans to hold work sessions to update the ordinances and would like Nancy Christensen to be a part of that work group. Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the change.

Ayes: All Present                                                                 Motion Carried

Kurt Kruse of 805 South Union Street approached the Council to comment that Nancy Christensen has extensive experience with formatting ordinances and feels the Council is doing her a great dis-service by voting to eliminate the resolution. He also asked why only two members of the council showed up for a scheduled work session recently. Kruse also questioned recent police hiring.

Dennis Young of 610 South Union Street, advised the Council there is a siren located at the city shed that should have been mounted behind the fire station. He feels there should be one at that location. Scott Church stated the siren currently being placed near Edgewood Park will more than cover the center of town. He also commented on safety issues concerning children in the construction area near the Elementary School.

Denise Moore of 2267 S. Avenue commented that drivers are still stopping on Highway 17 to allow bicycles to cross. The Iowa DOT will not allow extra signage in the area.

Don Lincoln spoke regarding challenges of holding the car show with North Main Street being closed.

Councilperson Shaver commented he has noticed several homeowners cleaning up their property. He thanked Rick Tasler for his work in enforcing junk ordinances.

Mayor Brown apologized for missing the work session that was scheduled for July 26th.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to close the adjourn the City Council meeting at 7:17 p.m.