City Council Meeting Minutes – September 4, 2018

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Madrid City Council
Regular Meeting
September 4, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich and Lane Shaver.

Other City Officials Present:  City Clerk Mary Jo Reese, City Attorney John Flynn, Public Works Director Scott Church, Park Board member Jolynne Carlson, Labor Day Committee member Chuck Rigby and Police Officer John Mackey.

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the agenda for September 4, 2018 with the removal of the closed session that was scheduled under Legal.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Samples to approve the City Council Meeting Minutes of August 20, 2018.

Ayes: All Present                                                       Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Burich to approve the claims for September 4, 2018 in the amount of $57,102.27.

Ayes: All Present                                                        Motion Carried

Don Lincoln of 1672 334th Rd, and the real estate listing agent for the city owned property at 118 North Kennedy Avenue, advised the Council he has received an inquiry on the property. The interested party requested permission to have the property tested for asbestos at his own cost. The Council decided any testing was part of the sales process and gave Lincoln permission to allow the interested party to perform asbestos testing.

Mike Heeren of 403 West 3rd Street asked the Council to postpone a decision on hiring a new public works employee. Mayor Brown stated that all processes for hiring have been followed, and if the Council were to delay the hiring until after the upcoming election, it is possible the process would need to be started over.

Public Works Director, Scott Church explained the interview and rating process used to hire a new public works employee. Motion by Councilperson Samples, seconded by Councilperson Burich to hire Kendall Hilsabeck as a city employee for public works.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the purchase of a 2001 International 4700 dump truck for $9,800.

Ayes: All Present                                                        Motion Carried

Church stated he will begin painting crosswalks as soon as weather allows. Repair work to East 6th Street is planned to begin on September 17th.  Church has contacted Alliant Energy concerning a tree obscuring a street light near the elementary school.

Chuck Rigby of the Madrid Labor Day Committee thanked the public works department for their help in preparing for the celebration. Rigby introduced the rest of the committee and thanked them all for their help. Rigby stated the sponsor of the sand volleyball tournament plans to donate half of the sponsorship to the cabin fund. The sponsor of the disc golf tournament did the same and presented a donation of $57.50 to Park Board member Jolynne Carlson for the cabin fund. Civil War reenactor Roger Shannon of the Army of the Southwest presented a donation of $150.00 to Carlson. Rigby expressed frustrations with the weather over the weekend and thanked the City Clerk, and Deputy City Clerk for their help as well as the police and fire departments, the high school seniors, and Woodward Academy volunteers. He also expressed a heartfelt thanks to the families of the committee family members.

Mayor Brown thanked the Labor Day Committee for their hard work.

Jolynne Carlson of the Park Board thanked the Army of the Southwest and the Frisbee Golf group for their donations to the park cabin fund. The sand volleyball group will be donating $330.00 toward the cabin fund later. Carlson thanked everyone involved with making the Labor Day Celebration a success.

Carlson advised the family that originally placed a butterfly sculpture on a large rock at Jensen Park will be paying to install a new sculpture with two butterflies. They are asking the city to provide a plaque for the rock as a memorial to the family members. Carlson invited everyone to visit the new granite bench at Cassel Corner Park in honor of veterans. Carlson also plans to meet with a grant specialist to prepare grants for the rebuilding of the cabin at Edgewood Park.

The Council reviewed notes from Fire Chief Jim Murry, who was absent. Murry stated the rescue truck is back in service but needs to be programmed by the dealership. He has contacted three different repair shops for the tanker truck and has had no response from the calls. He will continue to attempt to find a company to perform the needed repairs.

Police Officer John Mackey reported a calm Labor Day. He advised the Council of a plea deal on a two-year-old case, which brings an end to the case. A press release will be published on the case.

Randy Dalton of the Planning and Zoning Commission stated planning continues with Tiger Run, the proposed development near the high school.

Motion by Councilperson Burich, seconded by Councilperson Samples to approve a payment to the Boone County Treasurer in the amount of $2,471.00 for drainage fees.

Ayes: All Present                                                        Motion Carried

Councilpersons Samples, Burich and Shaver all reported no concerns in their wards.

The Council reviewed correspondence received from Alliant Energy concerning the meter replacement program. There are several citizens who are concerned with the amount that Alliant Energy is charging for electricity and concern that the meters may not be reading properly. The information is currently on the website for citizens to view.

Kumari Henry, owner of Tormented Souls Haunt located on Zookspur Road approached the Council to request permission to again use Edgewood Park as a loading and unloading zone for the Terror Bus, taking customers to the Haunt. Henry will supply a contract and proof of insurance to City Hall. Approval from the Council to use the parking lot has been tabled until the meeting on September 17th when they can review the contract and insurance information. Dates for the Haunt will be determined later.

Motion by Councilperson Shaver, seconded by Councilperson Burich to adjourn the City Council meeting at 7:48.