City Council Meeting Minutes – September 17, 2018

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Madrid City Council
Regular Meeting
September 17, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown.

Present at Roll Call: Nate Samples, Steve Burich and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Jim Murry, Planning and Zoning Commission Chairperson, Randy Dalton and Parks and Recreation Board Member Jolynn Carlson.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for September 17, 2018.

Ayes: All Present                                                                 Motion Carried

There were no declarations of conflict by the Councilmembers.

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the City Council Meeting Minutes of September 4, 2018 and the Library Meeting Minutes of August 14, 2018.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the claims for September 17, 2018 in the amount of $ 83,431.08.

Ayes: All Present                                                                 Motion Carried

Mason Adams and David Stevenson of Alliant Energy addressed the Council and Citizens to answer questions regarding the recent spike of some customers electric bills. They explained that many high bills were the result of higher daytime and nighttime temperatures compared to previous years. Some issues could revolve around estimates that were too low one month, causing higher bills the following month. Alliant energy is in the process of installing smart meters that can be read electronically each month. Adams also passed around a log which concerned citizens could sign to receive a phone call from an Alliant Energy representative regarding their individual billing situations.

Martha Furness of 609 West 5th Street, and representing The Cedars retirement home, approached the Council to invite the mayor and area business owners to a live event on Wednesday September 26, at 9:00 with KWBG radio station at the Cedars. Furness reports SAM center and school information on KWBG.

Becky Roorda of 804 West 2nd Street and member of the Madrid Area Chamber of Commerce advised of the upcoming candidates forum to be held at 7:00 on Tuesday September 18th at the E-Free Church. The forum will give members of the community an opportunity to meet and question candidates for City Council who are on the ballot for the special election on September 25th.

Roorda also advised the Council that MAC is currently looking for Community Development Specialist. The deadline for applying for the position is October 15th. More information is available at the madridiachamber.com website and also in the Madrid Register News.

Roorda reported MAC is currently working on the Holiday Extravaganza to be held on December 3rd, and there will be a Madrid After Five event at the Madrid Family Practice Clinic form 5:00 to 6:30 p.m.

Mayor Brown advised the Council of upcoming Public Works projects including the East 6th Street Paving project, painting will be completed on the water tower, crosswalks are being painted, a tree near the elementary school has been trimmed to allow the street light to function properly and curb replacement work will be done during the upcoming week on West 2nd Street.

Councilperson Samples commented a tree scheduled to be removed on Cedar Street was postponed due to a funeral service being held during that time. The removal will be rescheduled for a later date.

Councilperson Samples reported for Labor Day Commission chairperson Chuck Rigby and thanked everyone who helped with the tractor pull held on Saturday the 15th. The pull was rescheduled after being rained out during Labor Day Weekend. He also thanked the City of Madrid and Rankin Construction for the use of the land for the event.

Mayor Brown read Ordinance # 483, “An Ordinance Amending the City Code of the City of Madrid, Iowa, by Changing Title V, Human Development-Education and Culture, Chapter 1, Library Services, Subsection 5-1-4, Organization of the Board, Paragraph 2, Vacancies” The Ordinance sets a public hearing for October 1, 2018 at 5:30 p.m. Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the first reading and setting of the public hearing date.

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong reported a profit from the fall book sale of $924.00. The library received $830.00 from the Lowery Trust. The money will be used to purchase two Occulus Go headsets. The headsets will be used for special programming. Strong reported 84 people attended the Labor Day movie night. The library recently hired Martha Peterson as a part time library aide. Strong advised the annual library survey is her priority; she hopes to have an annual report ready for the Council at the second City Council Meeting in October. Discussion regarding the no book fines concept at the library is still ongoing. The library plans to begin programming inside the preschool classroom this fall. Upcoming programs include “Pages for All Ages”, early out lego crew program, book discussion, adult coloring the next early out will be “Tinker Time”.

Jolynne Carlson of the Park Board reported items from the last park board meeting. There has been some concern about the condition of the sidewalks within Edgewood Park. An assessment of the sidewalks has been completed. She reported St. Paul’s Church will be donating a portion of the money raised from the Labor Day food booth to the Cabin Fund. She also stated she plans to have a formal dedication of the veteran’s memorial bench that was recently placed at Cassel Corner Park. She also plans to take an inventory of all the memorial tables and benches in town and record which ones need their dedication plates replaced. Carlson asked for approval to have a Fall Fest Day at Edgewood Park on October 20th. The event would raise money for the cabin. The Council will vote on the matter at the next Council meeting.

Motion by Councilperson Samples, seconded by Councilperson Shaver to approve Resolution #12-18-19, Resolution to Appoint a Member and Alternate Member to the Polk County 911 Service Board. The resolution names Jim Murry as member and Rick Tasler as alternate member to the board.

Ayes: All Present                                                                 Motion Carried

Fire Chief Jim Murry advised the fire engine and rescue truck have been repaired. He is still waiting on an estimate to repair the tanker truck. Murry has been in contact with the Nevada Fire Chief who makes presentations to Councils about working more closely with fire departments. Murry is working on a campaign that would place fire extinguishers in all homes in Madrid. Scott Maddux approached the council to thank the Slater Fire Department for the use of their grill during the tractor pull which was held on September 15th.

Public Safety Director Rick Tasler advised the smoke alarm campaign is continuing, with smoke detectors being given to new residents of Madrid. Tasler reported the tornado siren located behind Pancho Villa restaurant is not functioning. Tasler expects to have the siren repaired sometime this week.

Tasler informed the Council the Boone County Attorney is refusing to work with him, or any members of his department. Tasler would like to see the Council address a letter to Mr. Kolacia asking him to do his elected job duties. City Attorney John Flynn advised he has been told in person and through email that Mr. Kolacia will not deal directly with the Madrid Police Department. Communication of any type will be sent through the city attorney. Tasler has instructed his police officers to not follow Kolacia’s directive. They will still send all correspondence directly to Kolacia, as well as John Flynn. Flynn said Iowa Code Chapter 331 spells out the duties of an elected County Attorney. Councilmembers stated this situation is not acceptable and asked Flynn to issue a formal response to Kolacia informing him of that decision.

Randy Dalton of the Planning and Zoning Commission reported the board recommends changing the zoning of the proposed Tiger Run development land from Agricultural to Residential. The board also gave a variance to build a porch that does not conform to current city code.

The Council considered a proposal from J & D Computers for a contract to update the computer networks within the City. Councilperson Samples stated the company being considered has a high level security clearance with the U.S. Postal service. He proposes to replace all computers, install network and enterprise servers, and security systems. The cost to update the entire system is $32,762.52. Mayor Brown advised there have been security breaches on some of the computers and feels the city is under active attack. J & D Computers has already shut down some dangerous portals to eliminate further attack. There have been continued security breaches since those portals were shut down. He said this is an emergency situation that needs to be resolved immediately. Several members of the audience questioned if criminal charges would be brought against the person or persons responsible for the breaches. Mayor Brown assured them that if it could be determined who those individuals or groups were, that yes, criminal charges would be brought. Cyber attacks can come from anywhere in the world. The annual agreement for maintenance will be around $250 per month. Motion by Councilperson Samples, seconded by Councilperson Burich to approve the proposal and payment of invoice from J & D Computers.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve Resolution # 13-18-19, “City Street Finance Report”.

Ayes: All Present                                                                 Motion Carried

John Flynn advised he has a contract to be signed by Kumari Henry of Tormented Souls Haunt. Henry asked to use the parking lots at Edgewood Park as parking for her event. Henry must provide a fee of $100.00 and provide proof of liability of one million dollars and sign the contract.

Councilperson Samples informed the public of his attendance at a recent Iowa League of Cities function. He hopes to share information he received at the sessions with the public in the future.

Mayor Brown advised of an upcoming closed session meeting that is scheduled for September 26th at 7:00. The purpose of the meeting is to discuss an employment matter.

Randy Dalton clarified the matter of rezoning, indicating the necessary steps need to be taken to rezone the proposed Tiger Run area from Agricultural to Residential.

Jerry Walsh of 412 W. 2nd Street and president of the Madrid Lions Club, reported a great success with the chicken barbeque over the Labor Day Weekends. He thanked the City of Madrid for the cooperation of the public works department in assisting with the preparation of the area used by the event.

Scott Maddux of 306 East 9th Street thanked Rick Tasler and the Madrid Police Department for participating in a welcome home event for returning servicemen.

The Mayor also commented on the recent League of Cities events in Cedar Rapids. He will be sharing information with the rest of the Council and the public.

Motion by Councilperson Shaver, seconded by Councilperson Burich at 7:25 p.m.