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August 8, 2019 Planning & Zoning Meeting Cancelled

The August 8, 2019 Planning & Zoning meeting has been cancelled. The next regularly scheduled meeting is Thursday, September 12, 2019 at 6:30 p.m. in the Board Room at City Hall.

City Council Minutes – July 1, 2019

Click here to download and print minutes

Madrid City Council
Regular Meeting
July 1, 2019
5:30 p.m.
The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Marvin Ostrander, Chuck Rigby and Lane Shaver. Nathan Samples and Steve Burich were absent.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Library Director Angie Strong, Labor Day Commission Chairperson Lacey Ortiz, and City Attorney John Flynn.

Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the agenda for July 1, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, second by Councilperson Ostrander to open a public hearing regarding the rezoning of “Tiger Run” subdivision from R1 to R4. Duane Lombardi of 622 Kingman Boulevard requested information on the difference between and R1 and R4 zoning designation. City Attorney John Flynn stated the major difference is that R4 allows for lot sizes and setbacks that vary from R1 zoning. Motion by Councilperson Rigby, second by Councilperson Shaver to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to open a public hearing regarding the rezoning of 505 Milwaukee Street from R1 to C1. There was no one present who wished to speak regarding the rezoning request. Motion by Councilperson Ostrander second by Councilperson Rigby to close the public hearing.

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the City Council meeting minutes of June 17, 2019, the Planning and Zoning Meeting Minutes of June 13, 2019, and the Labor Day Meeting Minutes of May 21st and June 4th, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve the claims for July 1, 2019 in the amount of $ 160,589.46.

Ayes: All Present                                                                 Motion Carried

Don Lincoln, chairman of Friends of the High Trestle Trail, approached the Council to ask the Council to help the City of Madrid be designated as a bird friendly community. Julia Bodenhope of Iowa State University approached the group with information about possible grant opportunities available to enhance the Dalander Park prairie which could include bird watching stations and a boardwalk through the prairie. Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the development of a resolution which would show the City of Madrid’s support of the project. Having Madrid designated as a bird friendly community would greatly increase the probability of obtaining further grants for the project.

Ayes: All Present                                                                 Motion Carried.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve a request from Public Works Director, Scott Church to lease a John Deere 1575 mower. Church plans to sell the current mower owned by the city which is a John Deere 1435 mower.

Ayes: All Present                                                                 Motion Carried

Church also asked the Council to approve an expenditure in the amount of $15,000 to replace the exterior tin, doors and windows at the park maintenance shed. Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve the purchase.

Ayes: All Present                                                                 Motion Carried

Motion by councilperson Shaver, seconded by Councilperson Rigby to approve Pay application #1 from Absolute Concrete in the amount of $82,252.22. The pay application is for work which has been completed for the elementary school road project.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the purchase of a Ford F-250 pickup truck to be used by the sewer plant, and for snow removal. The approximate purchase price is $32,200. The truck currently being used by the sewer plant operator will be sold by Big Horn Auctions.

Ayes: All Present                                                                 Motion Carried

Church asked the Council to approve that the company, On Track, who is working on the street project, work on July 4th, and take time off on July 5th and 6th. The Council agreed with the schedule change.

Church advised the Council he has obtained a bid to demolish the antique building and theatre building on West 2nd Street. The bid is in the range of $40,000 which is only for demolition and haul away, not for finishing the bare lots, or replacing sidewalks and curbing. Another option would be to sell the buildings “as is” with the stipulation that they be demolished, at which time the land would belong to the purchaser. The matter will be decided at the next City Council meeting.

Church reported on a recent meeting with the Boone County Engineers. The City of Madrid currently has an E28 Agreement with Boone County to maintain County Line Road, and West 8th Street. Church proposed to Boone County that they pay to replace the asphalt on both roads which would dissolve the E28 agreement. The estimate to completely mill out and replace the asphalt on the two roads is around $139,000. Church is waiting to hear back from the County on whether or not they accept they offer.

Church stated he has purchased rock salt for use in the upcoming snow removal season. Park employees are painting posts at Edgewood park and painting the disc golf rings, as well as general clean up in preparation for the Labor Day Celebration.

Madrid Area Chamber president Travis Risvold reported good participation at the “Food Truck Thursday” events and a recent business open house at The Filling Station ice-cream Shoppe. The open house for July will be held at Sisters in Cheese. MAC will be adding a cloud-based phone answering machine system to the Senior Center.

Labor Day Chairperson Lacey Ortiz asked the Council to approve a contract with Golf Cars of Iowa in the amount of $2,000 to supply golf cars for the Labor Day Celebration. Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve the contract.

Ayes: All Present                                                                 Motion Carried

Ortiz reported Sisters in Cheese would like to sponsor a cheese contest during the Labor Day Celebration. The next meeting for the commission will be Tuesday, July 2nd at 6:00 p.m.

Library Director Angie Strong reported the meeting room flooring has been installed at the Library. The Library was also the recipient of a recent donation from Dr. Marion and Linda Romitti. The money will be used to replace the meeting room chairs and replacing other furniture pieces at the library. She reported the library has added two new programs for the summer. On July 15th Dan Hoy, NASA ambassador will be presenting a program on Apollo Eleven 50th Anniversary. On July 18th there will be a musical preview of the Kate Shelley Bridge. A recent teen after hours events was attended by 35 people. Upcoming programs include Lego Crew, Chess Club, Pinterest Party, Movie Night and Book Discussion.

Fire Chief Scott Maddux reported there have been 10 EMS and 2 fire calls during the last two weeks. He will be working with Deputy Clerk, Deb Biegger to develop a road closure resolution for the upcoming Fireman’s street dance. A recent hose test showed leakage, and new fire hoses have been ordered. The next business meeting for fire/ems will be held on July 3rd. The department is also planning a drill night with Black Hills Energy. A request for designating the Southern Prairie Drive cul-de-sac as a helicopter landing pad will be on the agenda for Council approval at the next City Council meeting.

Police Chief Rick Tasler reported there have been youth trespassing into the old theatre and antique store buildings. Mayor Brown asked Scott Church to secure the building. He also reported a recent child neglect case in which Madrid officers were involved, has been resolved by jury trial. He also reported Madrid Police solved a $88,000 embezzlement case which occurred at a local business. He also solved an employee theft case at Dollar General.

Mayor Brown clarified that there has been no current change being proposed or considered to the current fireworks ordinance. He asked that any citizen wishing to have the ordinance changed, take their suggestions to their respective councilperson, or either at large councilperson. All Councilmembers indicated they have to issue with the current ordinance.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve the rezoning of land to be known as “Tiger Run”, from R1 to R4 zoning designation. Duane Lombardi of 622 Kingman Blvd asked the Council what would happen if the rezoning takes place and then “Tiger Run” is not approved. Mayor Brown stated once the property is rezoned, the preliminary and final plats has to be approved by the Planning and Zoning Commission and the final plat must be approved by the City Council.

Ayes: All present                                                                  Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the rezoning of 505 Milwaukee Street from R1 to Commercial.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve Resolution # 01-19-20,” Resolution Setting the Salaries for Appointed Officers and Employees of the City of Madrid, Iowa, for FY 19-20.” Tasler indicated the salaries listed on the resolution for two of his full-time officers were incorrect. The correction will be made before the Mayor signs the resolution.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson to approve a change renewal of liquor license and change in outdoor service area for Tiger Bowl.

Ayes: All Present                                                                 Motion Carried

Martha Furness of the Senior Activities Commission stated she will present a report at the second Council meeting of each month. Meeting times for the Commission have been set for the second Wednesday of each month at 6:00 p.m. The group is planning a blood pressure check for Tuesday, July 9th at noon at the Senior Center.

Kurt Kruse of 805 S. Union Street, Madrid, approached the Council to ask that the current fireworks ordinance be upheld, as fireworks are upsetting to many war veterans, pets and residents of the City.

Dwayne Lombardi of 622 Kingman Blvd approached the Council again to discussion various issues with the proposed “Tiger Run”. He feels that it is possible to obtain enough ground from St. Malachy’s church to have an access to Highway 210. He was asked to attend the next Planning and Zoning Meeting with his concerns.

City Clerk, Mary Jo Reese advised the Council that Simmering-Cory has been conducting a Low-to-moderate income survey that is needed to apply for a CDBG grant for the will be used for sewer plant updates. The next date for the surveyors to be in town, is July14th.

Mayor Brown advised that ordinance updates will be presented for Council approval at the next City Council Meeting.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to adjourn the City Council meeting at 6:55 p.m.

Ordinance Work Session – Saturday, July 27, 2019 8:00 A.M.

An ordinance work session will be held in the City Council chambers on Saturday, July 27 at 8:00 A.M.

This work shop will be used to identify and make changes to city ordinances.

The public is welcome to attend!

2019 Labor Day Queen Applications Now Available

It’s that time of year again…Time to register for the 2019 Labor Day Queen contest.  Applications must be completed and returned to City Hall by 5:00 P.M. on Friday, August 16, 2019.  Applicants will then meet for the Labor Day Queen presentation on Wednesday, August 21st at 6:00 P.M. at the Madrid Community Room.  Applications can be picked up at City Hall or downloaded from the link below!

Applicants, please be prepared to give a short speech about yourself and your family, as well as answering questions from the judges during your presentation.

Good Luck!!

2019 Labor Day Queen Application and Suggestions

2019 Madrid Labor Day Schedule of Events

Madrid Grant Survey in Process

On June 29th – 30th and July 13th – 14th, the City of Madrid will have a contracted survey crew conducting a survey of residents to obtain information to determine eligibility for the City to apply for grant programs to help with the cost of improvements to the City’s wastewater treatment facilities.

The City desires to apply for grant funds to help finance the construction of improvements to the City’s wastewater treatment plant.  The grant, if approved, would help pay for a portion of the project cost.  A grant, as opposed to a loan, would not have to be paid back by the City.  If the City receives the grant, the total cost of the project will not have to be raised through local taxes, rates increase, or other revenues.  

The survey will involve three questions:

  • Question pertaining to the household’s support for the wastewater treatment facility project
  • Question asking whether the total household income is above or below a set dollar amount depending on family size.
  • Question on the number of people who reside in the household.

The question regarding the income of the household is VERY IMPORTANT and will determine eligibility for the grant programs and are critical to the success of the application.  Program guidelines require this information to be a part of each application.  If the incomes of a majority of individuals in the survey are higher than the median income limits the City will not be eligible for the grant programs.

The surveys are completely CONFIDENTIAL and do need not be signed.  All information is totally anonymous and only the collective summary data is used for reporting purposes.  Listed below are answers to some frequently asked questions.

The cooperation of residents in completing this survey is greatly appreciated.

LMI GRANT SURVEY – FREQUENTLY ASKED QUESTIONS

Q – Who will see the information that is provided during the survey?

A – The survey is completely confidential.  The survey forms do not identify responses by address or name and the survey crew will NOT ask for any names.  Information gathered during the survey is reported as a summary of the whole group of surveys to the City and perspective grant agencies.

Q – Will the survey crew ask me for my income? 

A – No, the survey taker will ask you to identify if your family income is above or below a set number.  They will not ask for a specific income amount.

Q – Do I have to answer the survey?

A – No, however, if you refuse to answer the survey, we have to assume that the household is above the low-to-moderate income limit which can impact the City’s chances at being eligible for grant funding.

Q – Will everyone in town be surveyed?

A – No, the number of surveys needed is calculated based on the number of household units within the survey area (city or target neighborhood) and how many surveys will provide the best representation of the entire area.  The households selected for the survey are then randomly selected based on a ratio.  Using this system, which is required, it is likely that one neighbor may be surveyed and the next may not.

Q – Can we get the survey mailed to us and return to the City instead of having someone come to our door?

A – The preferred method is to obtain surveys in person with the survey crew at the door.  Mailing surveys out and receiving them back voids the anonymity of the respondent and may skew the survey results.

Q – What if I am not home when the survey crew comes to my home?

A – The survey crew will make a minimum of two attempts to contact someone at the household before replacing that home with a substitute home.

Q – How long will the survey take to complete?

A – The time to complete the survey will vary depending on the number of questions on the survey.  Typically, we ask a minimum of three questions up to a maximum of six or seven.  The time to complete the survey takes on average two to three minutes and up to five to six minutes for the longer surveys.

Q – Will the survey crew have identification on them?

A – Yes, the survey crew will have name tags with them that identify them as part of a survey crew operating within the City.

Q – Do I need to let the survey person into my home?

A – No, the survey crew should not need to enter the home and should not ask to do so.  They can take the information they need through the door of the home.

Summer Elementary Road Closures

The City of Madrid will begin the Madrid Elementary Street Reconstruction Project next week.  Beginning Sunday, June 9th at 9:00pm Main Street between Hwy 210 and E 21st Street will be closed and E 21st Street from the intersection of Main to Water Street will be closed to through traffic.  Local traffic only!  We appreciate your patience while we improve the roads around the school!

911 Address Verification

Boone County has provided the City of Madrid with a 911 Address Verification tool to verify our residents 911 address.  Click on the link below to read about the tool and verify your 911 address.  Please contact pvossler@boonecounty.iowa.gov with any questions or difficulties.

https://www.boonecounty.iowa.gov/Home/Components/News/News/2056/22?backlist=%2f

June 15, 2019 Trestle Hustle Duathlon on the High Trestle Trail

History of the Ledges State Park at the Library