Archive for Library News

Help Wanted – Library Clerk

The Madrid Public Library is looking for a part time library clerk to work evenings and Saturday mornings approximately 7 to 10 hours a week.  There is the opportunity to fill in hours as needed.  Job duties include working at the front desk, shelving books and other duties as assigned.  Must have the ability to safely climb, stoop, kneel, crouch, reach, stand, grasp and move throughout the library.   Must be at least 16 years old, have excellent customer service skills and a knowledge of computers.

Complete job descriptions and applications are available at the library and for download below.  Interested applicants should  submit an application to the library director, at angie@madrid.lib.ia.us or to the Madrid Public Library, 100 West 3rd Street, Madrid, IA 50156. The initial application deadline is Wednesday April 21st at 6:00 pm but this position will remain open until filled.  The City of Madrid is an equal opportunity employer.

Job Application

Library aide job description

Library seeks candidates for Board of Trustees

Library seeks candidates for Board of Trustees:

The Madrid Public Library is seeking applicants for a position on the Library Board of Trustees.  Currently our open position is for an applicant that resides within the Madrid city limits.  By Iowa law, library boards must be gender balanced.  Applicants must be able to attend monthly meetings.  Meetings are held at 5:30 pm to 7 pm on the second Tuesday of the month.  Trustees are expected to participate in library activities when needed during the year.

The Board of Trustees is the governing and policy-making board for the Madrid Public Library.  Trustees are responsible for the library budget, advocating for the library in the community, overseeing the general operation of the library and monitor its effectiveness, establishing policies and helping in the library’s strategic planning.  Board positions are voluntary and residents chosen to fill them are selected to serve six year terms.  There is no compensation for this position.

Trustee duties include: attend meetings, read board minutes and other materials sent out before a meeting, become informed about library operations, serve on committees when needed, become acquainted with library services, be an advocate for the library and participate in 3 to 5 hours of board training each year.

If you are interested in serving on the library board, please complete the form below and return it to the library director at angie@madrid.lib.ia.us or 100 West 3rd Street Madrid, Iowa 50156.   Applications are also available at the library.  The applications will be reviewed by the current board of trustees, final candidates will be recommended for appointment by the mayor and the city council.  This process will remain open until a new trustee is selected.

 

board application

 

 

Library Covid-19 Plan

Library Reopening Plan – full plan

 

 

Library Reopening Plan

Madrid Public Library

 

Introduction:

Since March 16, 2020 the Madrid Public Library has been closed due to the COVID-19 virus. On Monday, April 27, 2020 Governor Kim Reynolds is allowing some businesses to open to the public on May 1, 2020. This list includes libraries (which are classified as non-essential) but all businesses must follow social distancing and other guidelines to help minimized the spread of the virus.  The library is planning to reopen by using tiers of modified operations in order to balance safety and service for staff and patrons.

The Madrid Library will employ best practices in regards to the COVID-19 pandemic.  Such as social distancing (keeping 6 feet between patrons and staff), enhanced cleaning & disinfecting of surfaces and posting signs reminding patrons of handwashing and social distancing.

This document is a guide for reopening and may change as public health guidance evolves.

 

TIER 1:

This tier represents the library in shutdown mode. Community travel restrictions are in place by the governor’s proclamation and the library is closed to nonessential business.  Library staff continue to be paid, but will work remotely to maintain an online presence, do professional development, plan new or alternative services and write grants. Some staff, if allowed by the director, will work in the library on other essential library tasks.  The director will come into the library to perform daily essential tasks.

The library building is closed to the public.  Patrons are not allowed in the building.  The physical collection is closed.  Patrons are allowed to return items to the outside book drop.  Due dates are extended and fines are waived during the closure.  Patrons are allowed to access digital resources.  Staff will promote these resources through the library’s website and Facebook page.  All programming and public use of the meeting room are canceled.  Some passive library programs will be offered online by staff.

Physical services (outreach) are closed along with the facility.  Staff will answer emails and will respond to Facebook messages as necessary.  Voicemail will be answered in a timely manner.

 

TIER 2:

This tier represents the first level of modified operations.  The library is not open as a public space, but curbside service is available.  A detailed employee procedure list will be developed for curbside service.  Staff will work in the building but will maintain social distancing during the course of normal work. Cloth masks and disposable gloves will be made available and worn by staff. Regular hand washing/sanitizing will be followed.  A health screening will be performed before any shift worked.  Employees will be sent home if they have a cough, sore throat or fever of 100.4º or higher. Before that employee returns to work they must pass certain guidelines.  If an employee does feel ill, the director needs to be notified at least an hour before the shift begins.   Staff will perform enhanced hygiene measures like wiping keyboards and workstations regularly.  Only 1 staff member will work at a workstation at a time to prevent cross contamination.  Staff will be on a modified schedule.

The physical collection is partially available.  The library fulfills holds for patrons.  Holds may be placed online or by phone. Holds made by 4 pm on Mondays will be available for pick up on Tuesday between 12 pm – 6 pm.  Holds made by 4 pm on Wednesdays will be available for pick up on Thursdays from 12-6 or on Friday from 12-4.  Materials will be bagged up with the patron’s name on them and either placed outside the library, depending on the weather, or inside the library’s lobby for pick up during the designated pickup times.  If there are multiple patrons picking up at the same time, patrons are to wait at the designated marked sidewalk areas to maintain social distancing.  Interlibrary loans are not available at this time. Outreach services are not available.  No material donations will be accepted. Patrons are to return all library materials in the outside book drop.  Items will be checked in and disinfected, but will be put into quarantine for 72 hours (as recommended by the New England Journal of Medicine) before recirculation.

Programs and the meeting room will remained closed.  Some online programs may be offered.

 

TIER 3:

This tier is the second level of modified operations.  The library will open but will only allow 10 people inside at a time.  Staff will continue to follow the guidelines as stated in tier 2.  A detailed employee procedure list will be developed for this tier level.  The library will have reduced hours.  The hours will be Monday through Thursday from 10am-6pm and 10am-4pm on Fridays.  Mondays and Wednesdays are reserved for vulnerable patrons to come to the library from 10am-11am.

The library will not be available as a “gathering place” to sit and linger. Signs will be posted throughout the building asking patrons to social distance, and if feeling ill not enter library at all.  Patrons are encouraged to pick out materials and check out in a timely manner to help the library serve as many patrons as possible.  Newspapers will not be available to read within the library as there is no way to properly disinfect them after use.  Magazines will only be available for check out, not to use in-house. Materials that have been touched should be placed in baskets that are available throughout the library.  Patrons are not to re-shelve items on their own.  Touched items will need to be disinfected and quarantined. Tape on the floor will mark a safe distance to wait before being helped at the circulation desk.  An acrylic screen has been installed at the circulation desk to provide a sneeze barrier.  A modified self-check out will be available. Staff will bring up an account and patrons will hold and scan their selected material themselves.  Patrons will be asked if they would like a printed receipt. Staff will be wearing masks and gloves, staff will disinfect the self-check out area after each transaction. Hand sanitizer will be available at the front doors, circulation desk and other areas within the library for patrons to use.  Only 1 staff member will work at the circulation desk at a time.  All returns must be made in the outside book drop and will be taken care of as described in the tier 2 employee procedure list.  Homebound patrons can call the library and ask for a delivery of items.  The library will deliver 5 items to a patron’s home.  This service is for patrons who live in town only and will only be done on Thursday afternoons.  Items will be placed in bags and dropped off outside of the patron’s front door.  Returns will not be picked up, patrons will have to return items in the outside book drop. Homebound patrons will need to contact the library for this service.  Curbside service will continue and will be expanded.  Items will need to be requested before 6 pm for pick up the following day. Interlibrary loan service will be evaluated on a weekly basis to see if materials can be found.

Computer use at the public access computers will be limited to 30 minutes once a day.  Wi-Fi is available to anyone outside the library for any amount of time as long as social distancing is followed.  4 of the 8 public access computers will be available for use to ensure a 6 foot distance between patrons.  Printing from the public access computers will be allowed, but staff will retrieve documents from the copiers not the public. There will be no one on one help from staff at the computers at this time.   Staff will wipe down computers after a patron has used a computer and before another patron can use it. If a patron needs copies, faxes or scans they will be done by staff only.  Patrons are encouraged to send documents to circdesk@madrid.lib.ia.us and then printed off and paid for to reduce public access computer usage.

Children under 6, as per the safe child policy, should be supervised by an adult due to extra staff responsibilities and safety concerns.  There will be no toys, puzzles, gaming systems, iPads or other activities available during this time.   Children will not be allowed to congregate in groups inside/outside the library.  Social distancing will be enforced.  Children are encouraged to browse for library materials, check out and leave.  All patrons will be allowed in the library only once a day.

Furniture will be removed except for computer chairs to discourage lounging. The meeting room will not be available. The restrooms will not be available for public use.  Programs will be planned on a month to month basis. Some outreach services may be available.  Smaller in-person programs may begin as long as 10 patrons or fewer attend.  Sign-ups for any in-person programs will be enforced.  Some online programs will be offered.  Material donations will not be accepted.

*Addition added 08/18/2020*

The library will provide 2 hour time slots for patrons who need to use the internet for work related duties or essential projects.  Each person will be allowed one 2 hour session per day. These time slots will be by appointment only during library hours.  Patrons must provide their own device for this service and cannot bring any guests with them.   Staff will disinfect the area before the next patron.  We ask that patrons stay in the designated area for this service and follow the library’s guidelines while inside the building.

 

TIER 4:

The library is open and has returned to normal hours. Fewer restrictions but not full services. Relaxed physical distancing protocols but no large events or gatherings. Toys and other shared items will be evaluated on a case to case basis before returned to the children’s area.  Furniture replacement will be evaluated as well.  Patrons will be able to stay for an extended period of time but may need to continue social distancing.  Returns can be done at both book drops.  Interlibrary loan will resume.  Outreach services will resume.  Small donations will be accepted.

Meeting Room is available with limited capacity.  Programs may continue to be modified, some online programs may still be possible.  Sign-ups for programs may still be enforced.

 

TIER 5:

No social distancing requirements remain. Large groups can gather.  The library returns to normal operating hours and procedures.

 

Conclusion:

The library looks forward to serving the city and rural patrons again.  This plan covers a variety of levels to ensure safety of patrons and staff.  Modification of this plan is possible due to unpredictable circumstances. This is a fluid plan, subject to change as needed.

 

 

 

Tier 1 and 2 approved by the Library Trustees – April 29, 2020

Tier 3 approved by the Library Trustees – May 12, 2020

Reviewed – June 9, 2020 (maintaining tier 3 procedures)

Reviewed – July 14, 2020 (maintaining tier 3 procedures but re-opening the restrooms to the public)

Reviewed – August 18, 2020 (maintaining tier 3 procedures with the addition of computer appointments for longer time limits for essential/work projects)

Reviewed – September 8, 2020 (maintaining tier 3 procedures with the additions from July and August)

Reviewed – October 13, 2020 (maintaining current procedures, no changes)

Reviewed – November 10, 2020 (maintaining tier 3 procedures but will be open until 5:30 pm on Fridays)

Reviewed – December 8, 2020 (maintaining current procedures, no changes)

Reviewed – January 12, 2021 (maintain current procedures, no changes)

Reviewed – February 9, 2021 (tier 3 procedures but some furniture will be returned, quarantined items will be from 3 days to 1 day)

Reviewed – March 10, 2021 (tier 3 procedures will be open on Saturdays starting March 27 from 10-1 pm.)

Madrid Library Strategic Plan 2021-2026

Madrid Library Plan 2021-26

 

Madrid Public Library

Strategic Plan 2021 – 2026

Approved by Library Board of Trustees on December 8, 2020

 

The library board and director contacted State Library Consultant Maryann Mori about conducting a Planning for Results (PFR) event to help form a new strategic plan for the library.  Due to the COVID 19 pandemic, a modified version of PFR was suggested and used to gather community input.  Library board members and the director submitted a list of names that helped create a community team.  A community team of twenty participants were contacted by Maryann via telephone the first week of October 2020. They were asked a set of questions about the community and the library.  Maryann collected and presented the data to the board and director at the November 8 board meeting.  A subcommittee was formed and analyzed those results.  The top service responses were used to help create goals and objectives for the library to follow in this plan.

 

Mission Statement:

 

Madrid Public Library connecting people, information and ideas.

 

 

Service Response #1:  Education/Lifelong Learning

 

Goal 1: The community will have programs that explore areas of personal interest topics.

 

Objective 1: The library will explore a “library of things” for patron check out.

Activity 1: The director and the board will discuss what types of items to include in the library of things (such as gardening tools, musical instruments etc.)  One theme will be decided.  Summer 2021

Activity 2: The director will look for possible donations or grant monies to obtain items decided upon in Activity 1.  Winter 2021

Activity 3: The director will purchase items for the program and will promote it.  Spring 2022

 

Objective 2: The library will expand adult programing to engage the community.

Activity 1:  The director will look into educational presentations (either online or in person).  Fall 2021

Activity 2: The library will schedule at least 2 adult educational programs a year beginning in Spring 2022.

Activity 3: The library will promote those programs through online and print outlets.

Activity 4:  The library will conduct surveys of those programs for feedback and possible ideas for future programs. Ongoing once implemented.

 

Objective 3: The library will explore educational themed backpacks for children to check out.

Activity 1: Angie and Steph will explore themes, lending periods, materials, and storage. 6 backpacks will be created to start with. Spring 2021

Activity 2: Amy and Angie will look into grants to help fund the project.  Fall 2021

Activity 3: Project will be implemented and promoted.  Spring 2022

 

Objective 4: The library will explore educational programs for teens such as college prep or database usage.

Activity 1: Angie and Steph will develop topics for 2 possible programs a year.  Spring 2022

Activity 2: The library will look for presenters or will create their own programs on chosen topics.  Fall 2022

Activity 3: The library will promote those programs and conduct surveys for feedback and ideas.  Ongoing once implemented

 

Goal 2: The community will gain new knowledge and skills through technology.

 

Objective 1:  The library will continue to provide technology help.

Activity 1: The director will explore adding a link to the website allowing patrons to sign up for an appointment for one on one tech help.   Fall 2022

Activity 2: The director will investigate possible tech classes for seniors at other facilities.  Spring 2024

Activity 3: The library will provide links to brochures on how to use Bridges (library’s eBook platform) on the library’s website.  Fall 2021

 

Objective 2:  The library will provide educational databases to help students with homework and research.

Activity 1: The director will evaluate current library databases and may add more if the budget allows.  Ongoing

Activity 2: The library will promote current library databases through social media and print outlets.  Ongoing

Activity 3:  The library will research online, credible, educational sites for students to add to the library’s website.  Fall 2023

Activity 4:  The library will add the links listed in Activity 3 to the website.  Winter 2023

 

Objective 3:  The library will look into the possibility of checking out laptops to patrons.

Activity 1: The director will look into funding for the purchase of 2 laptops and protective cases. Spring 2023

Activity 2: The director will purchase the laptops and cases. Fall 2023

Activity 3: The director and board will create a circulation policy for the laptops. Fall 2023

 

Objective 4: The library will provide devices to access the internet.

Activity 1: The director will create a schedule to update computers and equipment to help provide the most up to date options.  Ongoing

Activity 2: The director will upgrade Microsoft Office software on public access computers. Fall 2021

Activity 3: The director will investigate additional software for the public access computers such as a video/photo editing.  Fall 2022

 

Service Response #2:  Civic/Community Engagement

 

Goal 1: The community will know the history of Madrid.

 

Objective 1: The library will investigate options for a genealogy service/database.

Activity 1: The director will investigate possible vendors. Spring 2021

Activity 2: Amy and Angie will look into possible grant money to pay for this service.  Spring 2021

Activity 3: The library will select a vendor. Summer 2021

Activity 4: The director will implement and promote new database. Summer 2021

 

Objective 2: The library will provide 2 programs a year pertaining to local history beginning in 2022.

Activity 1: The director and board will develop topics (Boxtown, coal mining, history of school, history of school fire). Fall 2021

Activity 2: The director will locate speakers and propose a possible schedule.  Spring 2022

Activity 3: The library staff will promote these programs.  Spring 2022

 

Objective 3: The library will investigate the possibility of digital preservation of the local newspaper.

Activity 1: The director will contact the newspaper and the Historical Museum about the potential project and ask for permission.  Spring 2023

Activity 2:  The library will explore costs of the project. Fall 2024

Activity 3:  Amy and Angie will look for grant possibilities to fund the project, or may form a partnership with another entity to help pay for this project. Fall 2025

 

Goal 2: The community will become informed citizens.

 

Objective 1:  The library will explore hosting city government officials for coffee to enable citizens to discuss concerns, ideas, etc.

Activity 1: The director will discuss the possible program with the city officials.  Spring 2022

Activity 2: The director will arrange the details and schedule the program. Fall 2022

Activity 3:  The director and staff will promote the program. Fall 2022

 

Objective 2:  The library will investigate the purchase of hot spots to help engage the community and become better informed.

Activity 1:  The director will explore the costs involved with the program.  Fall 2021

Activity 2:  The director will purchase at least 2 hot spots to start the program.  Spring 2022

Activity 3: The director and the board will create a circulation policy for hot spots.  Spring 2022

Activity 4: The library will implement and promote the new program.  Spring 2022

 

Objective 3: The library will expand and develop partnerships to reach more users.

Activity 1: The board and the director will create a list of current and potential new partners.  Spring 2023

Activity 2: The board and director will develop new partnerships to help expand   awareness of community/library resources. Summer 2023

Activity 3: The library will promote library services at remote locations to expand awareness.  Fall 2024

Activity 4: The board and director will look for opportunities to attend a community event once a year to make new connections. Ongoing

 

Objective 4: The library will explore options for an online library newsletter to keep patrons informed of library events.

Activity 1: The library staff will explore options for a library newsletter.   Spring 2023

Activity 2: The board and director will chose a vendor.  Fall 2023

Activity 3: The library will implement and promote the new program.  Winter 2023

 

Objective 5: The library will explore the possibility of showcasing library offerings by holding an open house during a community event.

 

Activity 1: The board and the director will discuss which library services/database to highlight at a community event. (Christmas Extravaganza or Labor Day).

Fall 2021

Activity 2: The board and the director will decide who will participate in the open house.  Fall 2021

Activity 3: Implement and promote the event.  Winter 2021

 

 

Service Response #3: Spaces/Places

 

Goal 1: The community will have access to the library’s internet and online spaces.

 

Objective 1: Library users will have improved internet speed and connectivity at the library.

Activity 1: New fiber internet is coming to Madrid, the library has already signed up for this service.  Summer 2021

Activity 2:  The director will look into the current network and infrastructure to see if it needs updated.  Summer 2021

Activity 3:  The director will continue to apply for E-rate funds to receive internet discounts and will explore if those funds can be used to upgrade infrastructure.

Fall 2021

 

Objective 2: Online library users will have updated information on the library website.

Activity 1:  The library director and staff will review the website and make adjustments to make it more user friendly. Ongoing

Activity 2:  The library will update webpages monthly.  Ongoing

Activity 3: The director will monitor the number of visits to the website per month and will try to increase web traffic to the site by 3% (2021-2023)

 

 

Objective 3:  Library users will be engaged through social media platforms.

Activity 1:  The library will maintain its current Facebook and Pinterest pages.  Ongoing

Activity 2:  The library will explore an Instagram account to help promote library activities.  Summer 2021

Activity 3:  The library will increase awareness of library services through these platforms.  Ongoing

 

Goal 2:  The community will have access to a comfortable and welcoming library space.

 

Objective 1:  Library users will have comfortable areas to study.

Activity 1: The library will look into the possibility of adding two study rooms.  Fall 2024

Activity 2: The library will get quotes for the addition of two study rooms.  Fall 2025

 

Objective 2: Library users will have easy access to library spaces.

Activity 1: The library staff will evaluate furniture needs and placement. Ongoing

Activity 2: The director will look into replacing worn furniture when needed.  Ongoing

 

Goal 3:  The community will be engaged by library materials outside of the library proper.

 

Objective 1: Library users will have easy access to library materials.

Activity 1: The director will explore the possibility of book lockers for after-hours pick up.  Spring 2025

Activity 2: Amy and Angie will look into grant opportunities to fund a book locker.  Spring 2025

 

Objective 2: Library users will have access to an outdoor story walk.

Activity 1: The director will look into a permanent story walk installation close to the bike trail.  Fall 2023

Activity 2: Amy and Angie will look into grant/donation monies to cover the project.  Spring 2024

Activity 3: Implement and promote the project.  Fall 2024

 

The Board of Trustees and the director will evaluate this plan in March, July and November of each year.

Current Covid-19 guidelines for library use

Madrid Public Library logo

Current guidelines for library use:

  • Only 10 people allowed in the library at a time.
  • Sorry we can NOT be a gathering place at this time.  Please social distance.
  • Please use hand sanitizer before entering the building, if you are feeling ill please refrain from coming to the library.
  • Please return all library materials in the outside book drop only. (All returned items are checked in and quarantined for one day).
  • Patrons are encouraged to pick out materials and check out in a timely manner (30 minutes) to serve as many patrons as possible.
  • A modified self-checkout system will be implemented.  Patrons will scan their own items.
  • Any items touched should be placed in baskets that are readily available throughout the library.  Please do not re-shelve on your own.
  • 4 public access computers will be available to patrons with a limit of 30 minutes once a day.
  • Wi-Fi is available 24-7 outside the library for any amount of time as long as social distancing is followed.  No password is needed.
  • Printing is available from our public access computers (for a fee) or you can send documents to circdesk@madrid.lib.ia.us to be printed off and paid for.
  • All copies, faxes and scans will be done by staff only.
  • There are no toys or in-library activities including iPads and video games available.
  • Homebound patrons can request items be delivered to their front door, please call about this service.
  • Curbside service will remain and will be expanded. Pickup days will be Monday through Thursday from 12pm-6pm  and Fridays from 12pm-5:30pm.   Items reserved before 6 pm will be available the following day for pick up.
                      • The meeting room is not available for use.
  • No donations will be accepted at this time
  • Appointments can be made for work/essential projects, patrons must bring their own device and are allowed one 2 hour time slot each day. No guests are allowed with the patron.

Programming will be evaluated on a month to month basis.  Some online programs will be implemented.

 

Madrid – Bird Friendly Iowa City

Did you know that Madrid has been designated a Bird Friendly Iowa city?  What does that mean? 

  • Bird Friendly Iowa works with communities, organizations and citizens to create and enhance essential habitats that support birds.
  • Educates citizens about the importance of birds and healthy ecosystems.
  • Provides public recognition for those who work for sustainable solutions for birds.

Need information about providing habitats for birds or other resources about birding?  Just follow this link https://birdfriendlyiowa.org/Resources/

 

 

Library Donations

The library is unable to accept library material (books, magazines etc.) donations at this time.  When we are able to do so again we will let you know.  Thank you for understanding.

Love Your Library? Become a Friend

Looking for a way to help support the library?  Join Friends.  Our organization provides support for library programs for all ages.  Members may donate their time, talent or simply watch their dollars at work.  Membership helps fund programming such as the Summer Reading Program and early out programs.  Interested?  Simply click this link and become a Friend today

Library Adventure Pass

Use your Madrid Public Library card to check out a pass to a local attraction, free of charge.  Passes allow entrance for two (2) adults and two (2) children.  Additional tickets can be purchased at the venue.  Library cardholders 18 and older with valid, non-expired cards in good standing may check out passes. Pass availability is subject to residency requirements, you must be a resident of Madrid or rural Madrid.    Cardholders must present a valid photo ID and printed pass (email on phone not accepted) before admission into the venue is allowed.  Library patrons can check out the membership once a year to be used during a three-day period (Sun-Tues or Thur-Sat). This means they can utilize the membership 1 day during this three-day period.  One pass per venue may be reserved once every 365 days.  Passes cannot be used for any other special member events (e.g. Zoo Brew or Night Eyes)  Please cancel your reservation if you cannot use the pass at the reserved time. To cancel a reservation, call the library at 515-795-3846.  Click here to get started.