Archive for Library Board Minutes

Library Minutes July 9, 2019

July 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

July 9, 2019

Meeting called to order by President, Kelli Wolf at 5:32 p.m.

 

Roll: Pam Allen, (arrived at 5:38) yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.

Dave Evans, yes. Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Dave, 2nd by Denise, agenda approved as presented.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of June 11, 2019

Corrections: None.

On a motion by Denise, 2nd by Alice, minutes of the June 11, 2019 meeting were approved as read.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims:  The actual amount for the Des Moines Register bill was $360.03 and the Center Point bill was $560.88.  (Those bills were submitted as estimates at the June meeting).  The air conditioner repair was $119.01 and was also paid in June.

On a motion by Dave, 2nd by Alice, bills are approved as presented.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR JUNE

Fines/Fees

$        24.50  Fines/Fees

$        29.50  Fax Revenue

$        91.20  Copy Revenue

$         3.10   Mag/Books sold

$         1.50   Misc.

$        50.00  Meeting Room    

$      199.80  Total for month

$   3,619.03  Total year to date

 

Trust Fund Receipts:

$  5,000.00   Dr. Marion & Linda Romitti – donation for furniture

$     500.00   MCEF grant – computers

$      25.00    Mem’l for Judy Paul from Paul & Rosemarie Bertini

$     250.00   Hopkins Grove Grant – circulation computer upgrade

$___ 20.00__Mem’l for Lorena Buhrman from Brian & Gail Longhenry & Nikki & Debbie Grow

$  5,795.00  Total for the month

$ 13,299.82  Total year to date

 

Library Donations:

$         00.00

$_____00.00______________      

$         00.00  Total for month

$     1,601.00 Total year to date

 

Circulation Report for the month of June

Items loaned in June 2019            2,327                 Average daily circulation   93

Items loaned in June 2018            2,571                 Open Access Items          282

Items loaned last month (May)      1,557                  Access Plus Items            11

Internet Use: Public Access Computers – 756 & Wireless users – 1,286

Bridges Checkouts:  audiobooks-99 eBooks-115 streaming video-0 magazines-9

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. The official letter from Boone County about funding for fiscal year 19-20 finally arrived. The supervisors have given an allocation in the amount of $96,500 to be split between the three Boone County libraries. (Madrid’s portion is 20% which will be $19,300).  Last year the total allocation amount was $95,000.

 

Unfinished Business:

  1. The meeting room floor is completed. The bill for the installation has been paid.  Angie has received many compliments on the new floor.  To help protect the floor, felt pads have been added to the bottom of the chairs to prevent scratching.

 

  1. Angie was asked to get another asphalt shingle bid for the roof, she did so. Of the three bids received the board has decided to go with Leerhoff Construction to do the work.  The board wants Angie to verify that they will use 30 year shingles and apply an ice guard even if the cost of the project is more.  Their estimate ($2,300) was similar to JMB Roofing ($2,430).  Another estimate from Rankin Construction was presented but was almost double the cost.  The board decided to use a local company and one the library has worked with before.  Angie will contact Leerhoff and ask to be put on the schedule.

On a motion by Pam, 2nd by Dave, to approve the asphalt shingle estimate from Leerhoff Construction with the stipulation that they use 30 year                            shingles and an ice/water barrier.

Roll: Pam; yes. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

New Business:

  1. Review of the library’s long range plan was conducted. Many items have been achieved and some have not due to budget or time restraints.

 

  1. The board was asked to review the library’s inclement weather policy. There were no changes or corrections.

On a motion by Pam, 2nd by Alice, to approve the inclement weather policy.

Roll: Pam; yes. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

  1. Through the card catalog on the library’s website patrons are now able to see if a particular item is available through Bridges (Overdrive) as an eBook or audiobook. If an item is of interest to a patron they can click a link and it will take them directly to Bridges.

 

  1. With the generous donation from Dr. Marion and Linda Romitti, the library is looking at replacing the meeting room chairs. Angie presented types of chairs to the board.  It was decided to either go with a plastic or possibly vinyl chair for ease of clean-up and stackability.  The board asked for examples of options, they will be presented at the next meeting.

 

  1. The carpet is in need of cleaning in some areas. Angie asked the board if they would like her to rent a carpet cleaner and clean those areas or look into having the entire carpet cleaned.  They would like a carpet cleaning company to do it.  It was decided that Angie contact Heritage Interiors and ask if they have any recommendations for carpet cleaning companies and whether or not to use water or chemicals.  Angie will do so.

 

Director’s Report:

Amy, Steph and Angie have submitted a grant proposal to the Lowrey Foundation for the purchase of two replacement iPads for the iPad table in the children’s area and a Breakout EDU kit.  A Breakout EDU is a physical game kit and platform where students work together to solve academically geared puzzles to open a locked box, similar to an escape room.  If the grant is awarded she will let the board know.

 

As a part of Direct State Aid and accreditation, Angie has filled out the necessary paperwork for the State Library of Iowa.  Angie has completed the Direct State Aid report, Interlibrary Loan report, and the Open Access report.

 

Weekly programs will continue until the week of July 22 for the Summer Reading Program.  The summer finale will be the Wild, Wild Wet show on July 31 at 1:30 pm.

 

Upcoming programs include:

  • Pinterest Party on Thursday, July 11 at 7 pm, the featured craft is ice dyeing.
  • Teen after Hours on Friday, July 12 from 7 to 10 pm.
  • Movie Night on Saturday, July 13 at 7 pm with the featured film Captain Marvel.
  • Movie Afternoon on Monday, July 15 at 1:30 pm we will be showing the movie Space Buddies.
  • Apollo 11 program by NASA ambassador Dan Hoy on Monday, July 15 at 6:30 pm.
  • Adult Book Discussion on July 15 at 7 pm. This month’s book is The Dinner by Herman Koch.
  • Kate Shelley Musical preview on Thursday, July 18 at 10 am.
  • Family Board Game Night on July 19 from 7 to 9 pm.
  • Tinkertime on Monday, July 22 at 2 pm.
  • Come and go make and take activity on Thursday, July 25 from 6 to 7 pm.
  • Teen after Hours on Friday, July 26 from 7 to 10 pm.
  • Adult Coloring on Tuesday, July 30 at 7 pm.
  • Summer finale – Wild, Wild, Wet Show on July 31 at 1:30 pm.
  • Pinterest Party on Thursday, August 1 at 7 pm.
  • Chess Club, Monday, August 5 at 6 pm.
  • Adult Coloring on Thursday, August 8 at 7 pm.
  • August Movie Night on Saturday, August 10 at 7 pm featuring the movie Wonder Park.

 

Angie has asked the board to review a chapter about intellectual freedom from the State Library’s trustee handbook.  This is a part of training needed for accreditation and will be discussed in August.

 

Board Comments:

           

Items to be discussed at the next board meeting: Roof, meeting room chairs, carpet cleaning, Intellectual Freedom review.

           

Next Council meeting to attend:  July 15, 2019 at 5:30 pm with board member Denise to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:50 pm.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, August 13, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Minutes June 11, 2019

June 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

June 11, 2019

Meeting called to order by President, Kelli Wolf at 5:30 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp.

 

Approval of Agenda:   [Additions or corrections- Under Director’s Report – donation]

On a motion by Denise, 2nd by Pam, agenda approved with the addition.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of May 14, 2019

Corrections: None.

On a motion by Pam, 2nd by Dave, minutes of the May 14, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: Angie noted that there are two bills she has not received yet (Des Moines Register subscription and the Center Point Large Print standing order plan) an estimate amount was noted on the claims sheet.  Angie will submit those bills when she receives them and will let the board know of the correct amounts at the next meeting.

On a motion by Dave, 2nd by Denise, bills are approved with the estimates.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR MAY

Fines/Fees

$        84.94  Fines/Fees

$        19.50  Fax Revenue

$        68.70  Copy Revenue

$           .90   Mag/Books sold

$         1.00   Misc.

$      110.00  Meeting Room    

$       285.04  Total for month

$    3,419.23  Total year to date

 

 

Trust Fund Receipts:

$       00.00

$       00.00

$____00.00__________________

$         00.00  Total for the month

$     7,504.82  Total year to date

 

 

Library Donations:

$         00.00

$_____00.00______________      

$         00.00  Total for month

$     1,601.00 Total year to date

 

 

 

 

 

Circulation Report for the month of May

 

Items loaned in May 2019             1,557                 Average daily circulation   60

Items loaned in May 2018             1,541                 Open Access Items          166

Items loaned last month (Apr)       1,399                  Access Plus Items            17

Internet Use: Public Access Computers – 662 & Wireless users – 1,372

Bridges Checkouts:  audiobooks-100 eBooks-106 streaming video-0 magazines-10

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. Every year the library receives an email about the library’s current tier level and status. The library is fully accredited at a tier level 3 (highest tier level) until June 30, 2021.

 

Unfinished Business:

 

  1. Heritage Interiors will be replacing the meeting room floor on June 20 and 21. The programs scheduled for those days will be held on the library side instead of in the meeting room.  Angie chose Woodland Taupe luxury vinyl plank for the room.  Staff will take down tables, remove the chairs, refrigerator and other items to prep for the new floor.

 

  1. There is still no correspondence about county funding for fiscal year 19-20.

 

  1. The board reviewed the three estimates Angie has received for the roof. Two estimates were for asphalt shingles and the third was for a metal roof.  The board would like another quote for asphalt shingles as a comparison and possibly another one for a metal roof.  The board decided to hold off on a decision until other estimates are received.

 

New Business:

 

  1. The meeting room air conditioner was repaired. The issue was a bad condenser.  A bill has not been received for the repair.

 

  1. Angie contacted the board about window leaks and water damage that occurred the first week of June. The children’s area window had rain coming in due to a clogged gutter and bad seals.  The carpet was also wet by this window.  A window in the teen area wasn’t leaking but the drywall was wet.  Angie contacted Public Works Director Scott Church about these issues, Scott contacted Leerhoff Construction to evaluate if the windows needed repair or replacement.  It was determined that the caulking and foam backer needed to be replaced around the windows.  Leerhoff also removed the wet drywall and found mold.   They cleaned the mold, replaced the drywall, and fixed the windows.

 

  1. Since the library has been working on grants to purchase some new computers, Angie decided to go ahead and purchase new time management software for the public access computers. The new software should be compatible for about 5 years.  Angie also contacted the antivirus company and requested a new product that would be compatible with Windows 10.  The old version the library had was conflicting with Windows 10.  There was no charge for the new antivirus software since the library had recently purchased a three year license.  Both of these products have been added to the library computers.

 

Director’s Report:

 

Pam and Denise graciously went to the Madrid Community Endowment Fund ceremony since Angie was unable to attend.  They accepted a grant in the amount of $500 to help purchase new public access computers.  The library is also going to receive a grant for $250 to help purchase a new circulation computer thanks to the Hopkins Grove United Methodist Church Congregational Trust.

 

The Summer Reading Calendar has a couple of additions.  On July 15, Dan Hoy, a NASA Ambassador will be coming to the library to talk about the 50th anniversary of Apollo 11.  This program is for all ages and will be at 6:30 pm in the library’s meeting room.  On July 18, there will be a Kate Shelley Bridge Musical Preview at the library from 10 to 11 am. Actors will be in costume, sharing the story and singing songs from the show.  The show will be performed at Snus Hill that evening.

 

Upcoming programs include:

  • Weekly library summer programs began June 11 & 12.
  • Pinterest Party on Thursday, June 13 at 7 pm, the featured craft is garden pots.
  • Teen after Hours on Friday, June 14 from 7 to 10 pm.
  • Movie Afternoon on Monday, June 17 at 1:30 pm with the featured film Zathura.
  • Adult Book Discussion on June 17 at 7 pm. This month’s book is Little Fires Everywhere by Celeste Ng.
  • Robotics – June 18, 20, 25 from 6 to 7:30 pm and June 27 from 7 to 8:30 pm.
  • Family Board Game Night on June 21 from 7 to 9 pm.
  • Come and go make and take activity on Thursday, June 27 from 6 to 7 pm.
  • Teen after Hours on Friday, June 28 from 7 to 10 pm.
  • Lego Crew on Tuesday, July 2 from 10 to 11 am and from 2 to 3 pm.
  • Blank Park Zoo presentation on Monday, July 8 at 10 am in the community room.
  • Chess Club, Monday, July 8 at 6 pm.

 

The board rotates the role of president every year.  Denise will be board president starting in August.

 

The library has been given a $5,000 donation from Dr. Marion & Linda Romitti.  Angie plans to use the money for some new meeting room chairs and other furniture items.

 

Board Comments:  Denise will not be able to attend the July meeting.

           

Items to be discussed at the next board meeting: County funding, roof, inclement weather policy review.

           

Next Council meeting to attend:  June 17, 2019 at 5:30 pm with board member Pam to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:31 pm.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, July 8, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Minutes May 14, 2019

May 2019 minutes

 

 Minutes of the Madrid Public Library Board of Trustees Meeting:

May 14, 2019

Meeting called to order by President, Kelli Wolf at 5:32 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Pam, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of April 9, 2019

Corrections: Removal of an extra word under New Business #3, one punctuation error under the director’s report and a spelling error under upcoming programs.

On a motion by Pam, 2nd by Dave, minutes of the April 9, 2019 meeting were approved with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Dave, 2nd by Denise, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR APRIL

Fines/Fees

$        94.19  Fines/Fees

$        31.50  Fax Revenue

$      136.60  Copy Revenue

$         1.70   Mag/Books sold

$         3.00   Misc.

$        25.00  Meeting Room    

$       291.99  Total for month

$    3,134.19  Total year to date

 

 

Trust Fund Receipts:

$     1,100.00  Community Chest Grant

$     1,500.00  Lowrey Trust Grant

$____284.66__Mem’l books Sundberg Kirkpatrick Funeral Home

$     2,884.66  Total for the month

$     7,504.82   Total year to date

 

 

Library Donations:

$         20.00  Gen’l donation – Judy Peterson

$____________________________       

$         20.00  Total for month

$     1,601.00 Total year to date

 

 

 

 

 

Circulation Report for the month of April

 

Items loaned in Apr. 2019             1,399                 Average daily circulation   54

Items loaned in Apr. 2018             1,504                 Open Access Items          116

Items loaned last month (Mar)       1,455                 Access Plus Items              9

Internet Use: Public Access Computers – 733 & Wireless users – 1,360

Bridges Checkouts:  audiobooks-83 eBooks-123 streaming video-0 magazines-3

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. None to report

 

 

Unfinished Business:

 

  1. Angie presented another estimate for the meeting room floor from Carpet One. Kelli contacted another contractor about the floors but no estimate was received.  After comparing the estimates the board has decided to go ahead with Heritage Interiors, who the library has worked with in the past.  The other quotes were about the same price, but the old floor would not be removed if Carpet One did the work.  The board decided to go with a luxury vinyl plank instead of vinyl composite flooring that is currently in the room.  The cost is slightly higher for the plank, but in the long run will be cheaper because the library will not have the costs of waxing the floor.  The library would like to purchase the flooring and store it until an installation date can be determined, so that the cost of the project can be split between this fiscal year and next.  Angie asked if the board wanted to ok a flooring color choice, they trust Angie’s judgement.

On a motion by Pam, 2nd by Dave, to accept Heritage Interior’s luxury vinyl plank flooring estimate, going ahead and purchasing the product for this fiscal year and allowing Angie to decide the flooring color choice.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

  1. There is still no correspondence about county funding for fiscal year 19-20. Last year the library did not receive anything until the end of May.

 

  1. Angie contacted Public Works Director Scott Church about the roofing and exterior lighting issues at the library. The lights were being replaced at the time of the meeting.  The reason for replacement was due to bad ballasts.  Angie has not received any estimates yet for the roof, but hopes to have something soon.

 

  1. Angie has completed the final form in the E-Rate process for this year (this federal program provides discounts on internet). Since Angie has completed this form she is hopeful that the discounts will kick in at the beginning of the new fiscal year July 1.

 

 

 

New Business:

 

  1. Angie demonstrated the new Adventure Pass program to the trustees. This will count towards the trustee education requirement for accreditation.

 

  1. Angie and the board reviewed the library’s building maintenance plan; discussed possible issues and items that have already been repaired.

 

 

Director’s Report:

 

Angie has not received any correspondence about the grants that were written to Hopkins Grove or the Madrid Community Endowment Fund.  The deadline for the Lowrey Trust is June 30.

 

The Summer Reading Calendar of events, sample reading logs, and summer flyer where given to the trustees.  This year instead of book bucks Steph is trying new reading incentives.  For ages 0-3 we will have the rubber ducky club.  Children and their parents will have activity sheets that focus on early literacy.  For each activity reached they will color in a duck on the reading log, when they reach a certain number they will be able to pick a prize.  Children ages 3 to 6th grade will be doing the read and bead program.  Children who register will receive a chain necklace, brag tag, and a reading log.  Once a reading goal has been met they can come to the library and visit the bead bank to receive beads for minutes read.  Children will be able to “level up” and may exchange beads to receive new ones. They will only be able to visit the bead bank once per day.  There will be a possibility to earn additional beads for attending events, volunteering or other activities.  In addition to the beads, if a child visits the bead bank 10 times they will receive an ice cream ticket, 15 times another prize and so on.  The teen and adult reading logs will be the same as last year.  Angie will show the calendar and flyer to the city council.

 

Upcoming programs include:

  • Final week of preschool outreach for this school year – May 13-15.
  • Adult Coloring on Thursday, May 16 at 7 pm.
  • Family Board Game Night on May 17 from 7 to 9 pm.
  • Adult Book Discussion on May 20 at 7 pm. We will be discussing The Fault in Our Stars by John Green.
  • Early out End of School Party on Wednesday, May 22 at 2:30 pm.
  • History of the Ledges Program by Andy Bartlett on Thursday, May 30 at 6:30 pm.
  • Summer Kickoff with Magician Jim Perry on June 5 at 10 am at the elementary school for grades K-6.
  • Adult Coloring on Thursday, June 6 at 7 pm.
  • June Movie Night on Saturday, June 8 at 7 pm featuring How to Train Your Dragon 3.
  • ISU Bug Zoo program at the Community Room on Monday, June 10 at 10 am.
  • Chess Club, Monday, June 10 at 6 pm.
  • Weekly library summer programs begin the week of June 10.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: County funding, flooring, roof

           

Next Council meeting to attend:  May 20, 2019 at 5:30 pm with board member Pam to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Denise, meeting adjourned at 6:37 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

 

 

 

Next regular Board meeting will be: Tuesday, June 11, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Minutes April 9, 2019

April 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

April 9, 2019

Meeting called to order by President, Kelli Wolf at 5:30 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp

 

Approval of Agenda: [Additions or corrections- Under Director’s Report – Adventure Pass]

On a motion by Pam, 2nd by Dave, agenda approved with the addition.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of March 12, 2019

Corrections: none

On a motion by Denise, 2nd by Dave, minutes of the March 12, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Pam, 2nd by Dave, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR MARCH

Fines/Fees

$             136.77  Fines/Fees

$               21.00  Fax Revenue

$             105.05  Copy Revenue

$                3.70   Mag/Books sold

$                 0.00  Misc.

$              75.00  Meeting Room    

$             341.52  Total for month

$          2,842.20  Total year to date

 

 

Trust Fund Receipts:

$

$__________________________

$         00.00  Total for the month

$     4,620.16  Total year to date

 

 

Library Donations:

$       150.00  Chapter ID P.E.O. – donation

$____________________________       

$       150.00  Total for month

$     1,581.00 Total year to date

 

 

Circulation Report for the month of March

 

Items loaned in Mar. 2019             1,455                 Average daily circulation   56

Items loaned in Mar. 2018             1,816                Open Access Items          147

Items loaned last month (Feb)       1,475                 Access Plus Items             20

Internet Use: Public Access Computers – 712 & Wireless users – 1,189

Bridges Checkouts:  audiobooks-82 eBooks-111 streaming video-0 magazines-8

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. None to report

 

 

Unfinished Business:

 

  1. Angie presented a bid for the meeting floor from Heritage Interiors, the company who installed the carpet a few years ago. The board would like to get two more bids before the next meeting and then make a decision.

 

  1. Angie has not received any correspondence about county funding yet. She will stay on top of it and let the board and council know when she receives any information.

 

 

New Business:

 

  1. Robin Brown has decided to leave her position at the library, her last day will be April 12. Since she only works 4.5 hours a week, Angie and Steph discussed having other employees fill in those hours.  Angie is hopeful that this will happen, if not, then she will post the open position.

 

  1. The exterior lights in front of the library are not working, and there are some issues with the roofs above the bump outs. Angie will work with the Public Works Director Scott Church to see what can be done and how much it will be.  She will report back at the next meeting about those issues.

 

  1. The city clerk has asked that the board give pre-approval to pay the library’s credit card in order to not be charged interest. Angie will still put anything paid with the credit card on the monthly claims sheet, but it will be already paid.  Some bills are already set up this way such as the gas and electric bill.

On a motion by Pam, 2nd by Denise, to allow pre-approval of payment of the library’s credit card.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

 

Director’s Report:

 

Angie has gone back and forth on what to spend with Direct State Aid money, since she has discovered that the library has received the Lowrey Trust Grant for Summer Reading, Angie will not have to use Direct State Aid for that this year.  So Angie has decided to partner with the Friends group to offer what’s called an Adventure Pass for patrons.   Patrons can get free passes to area attractions by using a valid adult Library card and a valid photo ID.  Any adult library patron may borrow a pass to enjoy an educational day of family fun.  Direct State Aid money will pay for the platform fee for the ticket software and patron authentication and for the Blank Park Zoo membership.  The Friends will pay for the Science Center membership.  At the next meeting Angie will demonstrate the program for the trustees which will count towards continuing education for accreditation.

 

The Lowrey Foundation has generously awarded the library $1,500 for this year’s Summer Reading Program.  Madrid Community Chest has also generously given the library $1,100 for summer programming.  This amount is much more than the requested $600.  Amy has also written a grant to the Hopkins Grove United Methodist Church Trust in hopes of upgrading the library circulation computer.  The library will also be applying to the Madrid Community Endowment Fund to upgrade two of the public access computers as well.  Finally, Angie will use the last of Direct State Aid funds to purchase one more public access computer.

 

Once again this year, Judy Grant has generously donated the Iowa award books (High School Award, Teen Award, Children’s Choice Award and Goldfinch).  Angie is in the process of getting those books ready for check out.

 

The library has been asked by the Madrid Register News to have a monthly book review in the paper to highlight books of interest.  Angie wrote the first review which will be included in the paper during National Library Week.  Angie will ask the book discussion group and staff if anyone is interested in writing a review in the coming months.

 

Every year the library has several forms to fill out to in order to stay accredited and receive Direct State Aid.  Angie let the board know that one such form called Enrich Iowa has already been filled out and returned to the State Library.

 

The kindergarteners will tour the library the first week of May.  All three classes will learn about the library; Steph will also talk about the Summer Reading Program as well.

 

The Friends of the Madrid Library Spring Book Sale was held on Saturday, March 30 from 8 am to 2 pm.   This year the sale netted a profit of $621.50.  Last year was $441.30.  The fall sale will be held the weekend before Labor Day.

 

National Library Week is in full swing.  This year’s theme is Libraries=Strong Communities.  Several regular library programs are planned during this week and are listed in the next section.  The Teddy Bear Picnic for Pages for All Ages is Tuesday and Wednesday and are the final story times until summer.

 

Upcoming programs include:

  • Adult Pinterest Party (seed starting) on Thursday April 11 at 7 pm.
  • Family Board Game Night on April 12 from 7 to 9 pm.
  • April Movie Night on Saturday, April 13 at 7 pm. We will be showing Aquaman.
  • Adult Book Discussion on April 15 at 7 pm. We will be discussing The Life and Times of the Thunderbolt Kid by Bill Bryson.
  • Adult Coloring on Thursday, April 18 at 7 pm.
  • Teen After Hours on Friday April 19 from 7 to 10 pm.
  • Early out space program on Wednesday, April 24 at 2:30 pm.
  • Pinterest Party, May 2 at 7 pm.
  • Early out Lego Crew on Wednesday, May 8th at 2:30 pm.
  • May Movie Night on Saturday, May 11 at 7 pm featuring Lego Movie 2.
  • Chess Club, Monday, May 13 at 6 pm.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: County funding, flooring, Adventure Pass demonstration, exterior issues

           

Next Council meeting to attend:  April 15, 2019 at 5:30 pm with board member Kelli to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, May 14, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Minutes March 12, 2019

March 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

March 12, 2019

Meeting called to order by President, Kelli Wolf at 5:29 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- Under Correspondence – Fund Libraries 2020 campaign]

On a motion by Denise, 2nd by Dave, agenda approved with the addition.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of February 12, 2019

Corrections: none

On a motion by Dave, 2nd by Pam, minutes of the February 12, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Pam, 2nd by Denise, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR FEBRUARY

Fines/Fees

$               86.61  Fines/Fees

$               42.50  Fax Revenue

$               98.10  Copy Revenue

$                  .90   Mag/Books sold

$                 1.50  Misc.

$              25.00  Meeting Room    

$             254.61  Total for month

$          2,500.68  Total year to date

 

 

Trust Fund Receipts:

$

$__________________________

$         00.00  Total for the month

$     4,620.16  Total year to date

 

 

Library Donations:

$

$____________________________       

$         00.00  Total for month

$     1,431.00  Total year to date

 

 

Circulation Report for the month of February

 

Items loaned in Feb. 2019             1,475                 Average daily circulation   61

Items loaned in Feb. 2018             1,727                Open Access Items          131

Items loaned last month (Jan)       1,399                 Access Plus Items             17

Internet Use: Public Access Computers – 632 & Wireless users – 991

Bridges Checkouts:  audiobooks-92 eBooks-144 streaming video-0 magazines – 10

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. Angie shared an email she received about the federal government wanting to eliminate the Institute of Museum and Library Services funding for fiscal year 2020. This is the second year in a row that this has been proposed.  This federal money helps the State Library which in turn helps Iowa libraries.  Angie wanted the board to be aware and that advocacy is crucial again this year to protect libraries at every level.

 

 

Unfinished Business:

 

  1. The budget for fiscal year 19-20 was approved at the council meeting on March 4.

 

  1. The City of Madrid and the Boone County Supervisors have officially accepted Denise’s request for reappointment to the library board. Her term will end on June 30, 2025.

 

 

New Business:

 

  1. A new library programming policy was given to the trustees to review. A few corrections were made.

On a motion by Dave, 2nd by Alice, to approve the library programming policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. Per accreditation standards the board needs to have 3-5 hours a year in trustee training. Angie demonstrated the new Brainfuse database to the trustees.

 

  1. Holly Olson is interested again this year in the summer help hours. This will eliminate Angie and Steph from having to look for and train a summer helper.

 

  1. One of the items on the library’s maintenance plan is the replacement of the floor in the meeting room. Angie plans to contact businesses to get estimates after the Spring Book Sale to get an idea of when and how much it will be.

 

 

Director’s Report:

 

At the last meeting Angie discussed using Direct State Aid money for computers.  She may use some of that money for Summer Reading Presenters if the library does not get the grant money it requested. Direct State Aid can be used for this purpose.  As far as the computers that need replaced she will look into other grant opportunities or wait until next fiscal year and use the Direct State Aid funds.

 

The Friends of the Madrid Library Spring Book Sale will be held on Saturday, March 30 from 8 am to 2 pm.  $1.00 admission the first hour then free admission.  Volunteers will be needed to help sort and box up, as well as work the sale.

 

National Library Week is April 7-13.  This year’s theme is Libraries=Strong Communities.  To celebrate, the Friends of the Library will be donating door prizes for patrons to win.  Several regular library programs are planned during this week.  Chess Club on Monday, April 8th, Pinterest on April 11th, Family Board Game Night on Friday, April 12th, and Monthly Movie Night on Saturday, April 13th with the featured movie Aquaman.

 

Upcoming programs include:

  • Early out movie afternoon (kid’s choice) on Wednesday, March 13 at 2:00.
  • Family Board Game Night on March 15 from 7 to 9 pm.
  • Adult Book Discussion on March 18 at 7 pm. We will be discussing Mary Coin by Marisa Silver.
  • Adult Coloring on Thursday, March 21 at 7 pm.
  • Spring Book Sale from 8 am to 2 pm on March 30.
  • Early out video game afternoon on Wednesday, April 3 at 2:30.
  • National Library Week programs – April 7-13

 

Angie and Steph will be attending the Kids Matter Conference on Friday, April 5th in Ames.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: None

           

Next Council meeting to attend:  March 18, 2019 at 5:30 pm with board member Alice to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, April 9, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Minutes February 12, 2019

February 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

February 12, 2019

Meeting called to order by President, Kelli Wolf at 5:30 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Pam, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of January 8, 2019

Corrections: none

On a motion by Pam, 2nd by Dave, minutes of the January 8, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Dave, 2nd by Alice, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR JANUARY

Fines/Fees

$               58.84  Fines/Fees

$               52.00   Fax Revenue

$               84.00  Copy Revenue

$                 5.20  Mag/Books sold

$                 0.00  Misc.

$                0.00  Meeting Room           

$             200.04  Total for month

$          2,246.07  Total year to date

 

 

Trust Fund Receipts:

$     1,000.00  Merris McIntosh – children’s books

$       394.35_ Sundberg Kirkpatrick Funeral Home – mem’l books  

$     1,394.35  Total for the month

$     4,620.16  Total year to date

 

 

Library Donations:

$          10.00  Silent Auction

$        100.00  Ray & Janet Neumann – gen’l donation

$        110.00  Total for month

$     1,431.00  Total year to date

 

 

Circulation Report for the month of January

 

Items loaned in Jan. 2019             1,399                 Average daily circulation   56

Items loaned in Jan. 2018             2,048                 Open Access Items          100

Items loaned last month (Dec)       1,387                 Access Plus Items             24

Internet Use: Public Access Computers – 636 & Wireless users – 1,060

Bridges Checkouts:  audiobooks-111 eBooks-185 streaming video-0 magazines – 20

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

None to report

 

 

Unfinished Business:

 

  1. If the budget needs to be adjusted Angie will be notified by Mary Jo, the city clerk, by the end of the week. A meeting may need to be called if the budget needs to be adjusted.  Angie will notify the board if it is necessary.

 

  1. At the last meeting Angie let the board know that the State Library was replacing the Learning Express database with another called Brainfuse. The transition began on February 11 and has had some glitches.  A link to the new database was to be sent to all libraries on this date, at the time of the meeting Angie had not received the link to access the database.  Once the link is sent Angie will put it on the website.  Since the online training classes for this resource was full, Angie will review the database and will have staff do the same to become familiar with it.  Brainfuse offers career services, test prep, and software tutorials as well as live coaching and live veteran support.

 

 

New Business:

 

  1. A new interlibrary loan policy was given to the trustees to review. A few corrections were made.

On a motion by Alice, 2nd by Denise, to approve the interlibrary loan policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. Trustee training will occur at the March meeting. Angie has decided to demonstrate the new Brainfuse database and its components to the board.  This will count towards the required 3-5 hours of training as per the accreditation standards.

 

  1. Angie Strong was given her yearly evaluation. Martha Petersen was given her 6 month probationary evaluation.

 

  1. Denise Hiveley’s term is up for renewal. Denise has graciously decided to continue on as the rural trustee per the library’s ordinances.

On a motion by Pam, 2nd by Alice, the board recommends to the

 

 

 

Mayor/City Council and the Boone County Board of Supervisors the renewal of Denise Hiveley as library trustee.

Roll: Pam; yes. Denise; yes. Dave; absent. Kelli; yes. Alice; yes.

Motion carried; all ayes

 

 

Director’s Report:

 

Angie has applied for the Community Chest grant for the Summer Reading Program again this year.  She is respectfully asking for $600.00 to help with this year’s program.

 

Angie and the Friends of the Madrid Library had their yearly meeting to discuss the upcoming book sales, National Library week prizes, possible purchases and membership.

 

This year the library has received $1,797.93 in direct state aid money.  This money must be spent by June 30.  The Tumblebooks database is paid for by these funds.  Angie is looking at upgrading two more public access computers with this money.

 

Angie has filed the second form for the E-rate process (federal program that gives discounts to libraries for internet service).  She hopes to file the final form sometime in April or May so that the discounts will kick in at the start of the new fiscal year July 1, 2019.

 

Upcoming programs include:

  • Early out STEM stations (Valentine’s Day edition) on Wednesday, February 13

at 2:30 pm.

  • Adult Book Discussion on February 18 at 7 pm. We will be discussing Fall of Marigolds by Susan Meissner.
  • Adult Coloring on Thursday, February 21 at 7 pm.
  • Family Board Game Night on February 22 from 7 to 9 pm.
  • Early out board game afternoon on Wednesday, February 27 at 2:30.
  • Adult Pinterest Party on Thursday, March 7th
  • March Movie Night on Saturday, March 9 at 7 pm. We will be showing Ralph Breaks the Internet.
  • Monday, March 11 Chess Club at 6 pm.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: Budget, Brainfuse database

           

Next Council meeting to attend:  February 18, 2019 at 5:30 pm with board member Alice to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, March 12, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Minutes January 8, 2019

January 2019 minutes

    

Minutes of the Madrid Public Library Board of Trustees Meeting:

January 8, 2019

Meeting called to order by President, Kelli Wolf at 5:32 p.m.

 

Roll: Pam Allen, absent.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, (arrived at 5:33 pm), yes.

Director, Angie Strong, yes.

Absent: Pam Allen

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Alice, agenda approved as presented.

Roll: Pam; absent. Dave; absent. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of December 11, 2018

Corrections: none

On a motion by Alice, 2nd by Dave, minutes of the December 11, 2018 meeting were approved as read.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Dave, 2nd by Denise, bills are approved as presented.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR DECEMBER

Fines/Fees

$              115.20  Fines/Fees

$               56.00   Fax Revenue

$               88.80  Copy Revenue

$               13.40  Mag/Books sold

$                0.00   Misc.

$              25.00  Meeting Room            

$             298.40  Total for month

$          2,046.03  Total year to date

 

 

Trust Fund Receipts:

$         00.00

$         00.00

$         00.00_ _____  

$         00.00  Total for the month

$     3,225.81  Total year to date

 

 

Library Donations:

$      1,048.50  Silent Auction

$          77.50  Silent Auction

$        100.00  Brian & Tami Bertini in honor of Paul & Rosemarie Bertini

$     1,226.00  Total for month

$     1,321.00  Total year to date

 

 

 

 

 

Circulation Report for the month of December

 

Items loaned in Dec. 2018             1,387               Average daily circulation   60

Items loaned in Dec. 2017             1,402               Open Access Items          122

Items loaned last month (Nov)       1,352                Access Plus Items             9

 

Internet Use: Public Access Computers – 370 & Wireless users – 921

Bridges Checkouts:  audiobooks-127 eBooks-131 streaming video-0 magazines – 0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. The State Library of Iowa sent an email notice about the library’s current tier level status and accreditation expiration date. This year the library does not have to reapply for accreditation or tier level status.

 

  1. Congress has passed the Museum and Library Services Act of 2018, which reauthorizes the Institute of Museum and Library Services (IMLS) to provide federal funding to libraries and museums through 2023. The IMLS provides the State Library of Iowa approximately 40% of its operating budget, these resources will continue to help the State Library provide library services to all Iowa communities.

 

  1. Angie received an email from the State Library about circulation policies and inclusive language for library card requirements. The email encourages boards to review their policies to be sure that they include all residents of the community.   Some words such as “must provide or include” are exclusive.  Language such as “may include” and “allowing exceptions to be made when needed” is more appropriate.  Even though the board just revamped the circulation policy Angie has added it to the agenda to review again to make sure it is inclusive and applicable to all residents.

 

  1. The State Library has announced a new online resource for career services, test prep and software tutorials for Iowa libraries. Brainfuse will be replacing Learning Express (Learning Express is the current online resource for these topics).  Libraries will continue to have Learning Express through January 31.  More information about Brainfuse will be coming soon, as well as a tutorial on how to use the new database.  Once Angie is up to speed on it, she will present it to the board as a training opportunity.

 

Unfinished Business:

 

  1. Angie updated the board about the Boone County Supervisors meeting she attended on December 12. When a decision about funding is reached she will inform the board and the city.

 

  1. Angie has been recertified with the State Library of Iowa as a level three Public Library Director until December 2021. This certificate is an important part of the library’s accreditation process.
  2. A city budget meeting was held on January 5th. Since the library is not looking for a large increase in the budget, Mary Jo, the city clerk, told Angie that it was not necessary for her to attend.  She did not.  Angie will keep the board informed about the budget.

 

New Business:

 

  1. Angie requested permission for her and Steph to attend the Kid’s Matter conference April 5 in Ames. Cost is $70 for her and Steph to attend, which includes lunch. The breakout sessions will include topics for babies to teens, there are several topics that Steph and Angie are interested in.

On a motion by Denise, 2nd by Alice, to approve attendance for Steph and Angie to attend the Kid’s Matter conference.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. Angie presented the board with some options from Book Systems (the company who is in charge of the library’s circulation system Atriuum) for an updated card catalog. The new upgrades will show book covers of books, not just generic book covers like the current system.  It will also include first chapters, author notes, summaries and a table of contents which the current system does not.  There were three options, some with more features but also with higher costs.  The board and Angie decided to go with Snapshot Classic, which is $395 a year.  The other options were nice, but not necessary for the price.

On a motion by Denise, 2nd by Dave, to approve the upgrade of the library’s card catalog to Snapshot Classic.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion

carried; all ayes

 

  1. At the beginning of the meeting, the board was given an email from the State Library about inclusion for library card requirements. The board reviewed this section of the library’s circulation policy and made changes to it to be sure it is inclusive to all potential patrons.

On a motion by Alice, 2nd by Dave, to approve the circulation policy with the correction.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion

carried; all ayes

 

  1. Holiday closures for 2019 were discussed. The closures are as follows:
  • Monday, May 27 closed for Memorial Day.
  • Wednesday, July 3 closing at 5 pm, closed July 4.
  • Closing at 12 pm on Thursday, August 29, closed Friday, August 30, Saturday, August 31 and Monday, September 2 for Labor Day.
  • Monday, November 11 closed for Veteran’s Day.
  • Closing at 5 pm on Wednesday, November 27 closed Thursday, November 28, Friday, November 29 and Saturday, November 30.
  • Closed Tuesday, December 24 and Wednesday, December 25.
  • Closed Tuesday, December 31 and Wednesday, January 1, 2020.

On a motion by Dave, 2nd by Alice, the library will be closed for the aforementioned holidays for 2019.

Roll: Pam; absent. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

Director’s Report:

 

The library is now officially book fine free.  The circulation system has been updated to not charge book fines and staff manually removed old book fines from patron accounts.  Items are set to be marked lost after 90 days.  Staff has also done overdues for January to remind patrons to return items

before they are marked lost.  So far Angie has not received a lot of feedback about the new policy but hopes to receive some after it is more widely known.

 

A copy of the Pages for All Ages schedule for January through April was given to the board.

 

Angie told the board that she was going to file the next form for Erate (60% discount is given to the library for internet service through this federal program).  Unfortunately, the next form will not be available to fill out online until January 16.

 

Upcoming programs include:

  • Adult Pinterest Party on January 10 at 7 pm. Featured craft is stuffed gnomes/snowmen.
  • Family Board Game Night on Friday, January 11 from 7 to 9 pm.
  • January Movie Night featuring Incredibles 2 on January 12 at 7 pm.
  • Puppet Performance at 1:30 pm on Sunday, January 13. Community is welcome to attend.
  • Chess Club on Monday, January 14 at 6 pm.
  • Early out Lego Crew on Wednesday, January 16 at 2:30 pm.
  • Adult Book Discussion on January 21 at 7 pm. We will be discussing A Light between Oceans by M.L. Stedman.
  • Adult Coloring on Thursday, January 24 at 7 pm.
  • Monday, February 4 Chess Club at 6 pm.
  • Thursday, February 7 is Adult Pinterest.
  • Teen after Hours on Friday, February 8th from 7 to 10 pm.
  • February Movie Night on Saturday, February 9 at 7 pm. We will be showing Christopher Robin.

 

Angie will include her written yearly evaluation when she sends out next month’s minutes.

 

Board Comments:  None

           

Items to be discussed at the next board meeting:

           

Next Council meeting to attend:  January 21, 2019 at 5:30 pm with board member Dave to attend.

 

Adjourn Meeting

On a motion by Alice, 2nd by Denise, meeting adjourned at 6:26 pm

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, February 12, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

 

 

 

Library Minutes December 11, 2018

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

December 11, 2018

Meeting called to order by President, Kelli Wolf at 5:27 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.  

Director, Angie Strong, yes.

Absent: None

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Pam, 2nd by Dave, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of November 13, 2018

Corrections: Under approval of bills value needs to be changed to valve.  Under correspondence and communications the second sentence in parentheses needs to be two sentences a period needs to be placed in inside the quotes.  Under the director’s report a comma after December 3, underline the movie title and to add a period at the end of the first paragraph.

On a motion by Denise, 2nd by Alice, minutes of the November 13, 2018 meeting were approved with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Alice, 2nd by Dave, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

            Detailed account is available upon request.

 

RECEIPTS FOR NOVEMBER

Fines/Fees                                                                    

$               96.80  Fines/Fees

$               36.00  Fax Revenue

$               82.55  Copy Revenue

$                3.00   Mag/Books sold

$                0.00   Misc.  

$              75.00  Meeting Room            

$            293.35  Total for month

$         1,747.63  Total year to date

 

 

Trust Fund Receipts:

$       577.88  Open Access

$         00.00

$         00.00_ _____  

$        577.88  Total for the month

$     3,225.81  Total year to date

 

 

Library Donations:

$           25.00  Gen’l donation from Jeff & Barb McMenamin      

$            0.00  ________

$           25.00  Total for month

$           95.00  Total year to date

 

 

 

 

Circulation Report for the month of November

 

Items loaned in Nov. 2018             1,352               Average daily circulation   64    

Items loaned in Nov. 2017             1,607               Open Access Items          81

Items loaned last month (Oct)        1,554               Access Plus Items            14

 

Internet Use: Public Access Computers – 593 & Wireless users – 1,064           

Bridges Checkouts:  audiobooks-103 eBooks-126 streaming video-0 magazines – 20

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. None to report.

 

 

Unfinished Business:

 

  1. The new fine free book policy was given to the council and they are happy with it. Angie created a flyer that explains the fine free policy.  A few corrections were made to the flyer.   Angie will add it to the library’s website and send it to the newspaper to promote the January 1, 2019 starting date.

 

  1. Just a reminder that the three Boone County libraries will be meeting on December 12 to discuss county funding with the Boone County Supervisors for fiscal year 19-20. Angie will let the board know how the meeting went in January.

 

 

New Business:

 

  1. A revised copy of the sex offender policy was given to the board to discuss and review. Some corrections were made.

On a motion by Pam, 2nd by Denise, to approve the revised sex offender policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. At the last meeting Angie mentioned that parts of the circulation policy would have to be changed due to the new fine free policy. Additions and corrections were made.  In the past, the policy was broken up into several policies and now it will be one document.  It will also include the newly revised circulation table.

On a motion by Dave, 2nd by Alice, to approve the circulation policy with the corrections and the revision.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion

carried; all ayes

 

 

  1. Per the State Library, library directors need to have a Public Librarian certificate. Every three years, Angie must have 45 continuing education credits to reapply.  She has submitted the needed documentation for this and hopes to receive her new certificate soon.  When she does she will present it to the board and city council.

 

 

Director’s Report: 

 

 The library had 207 attendees during the Madrid Area Chamber’s Christmas Extravaganza.  Last year the total attendees were 336.  Cookies and cider were served, and if the event is on Saturday next year, the board will change how many cookies are provided as well as when they are going to be served.

 

The library’s silent auction has raised over $1,000.00 so far, some items have not been picked up yet and Angie thinks the total will be about $1,150.00.  Last year’s total was $1,228.50. 

 

            Amy and Steph are working on a grant to the Lowrey Foundation to help with the Summer Reading Program in 2019.  This grant is due at the end of December, Angie will let the board know if the request is granted.

 

            Angie has waited the necessary time period for proposals for internet service for the federal Erate program (60% discount is given to the library for internet service through this program).  Angie will file the next form needed for the process.

 

Upcoming programs include:

  • Early-out cookie decorating on Wednesday, December 12 at 2:30 pm. The Friends of the Madrid Library are generously paying for the supplies.
  • Family Board Game Night on Friday, December 14 from 7 to 9 pm.
  • Adult Book Discussion on December 17 at 7 pm. We will be discussing The Christmas Blizzard by Garrison Keillor.
  • Adult Coloring on Thursday, December 20 at 7 pm.

 

The library will be closed on Christmas Eve and Christmas Day as well as New Year’s Eve and

Day.  Angie will be taking some time off during the holidays since it is slow.

 

Board Comments:  None

           

Items to be discussed at the next board meeting:

            County Supervisors

                       

Next Council meeting to attend:  December 17, 2018 at 5:30 pm with board member Alice to attend.

 

Adjourn Meeting

            On a motion by Pam, 2nd by Dave, meeting adjourned at 6:33 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, January 8, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Minutes November 13, 2018

November 2018 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

November 13, 2018

Meeting called to order by President, Kelli Wolf at 5:30 p.m.

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: None

Approval of Agenda:   [Additions or corrections- none]

On a motion by Pam, 2nd by Denise, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of October 9, 2018

Corrections: none

On a motion by Pam, 2nd by Dave, minutes of the October 9, 2018 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: The women’s restroom toilet stopped flushing and a new valve kit was needed to fix it.  A sewer backup also occurred and needed to be cleaned out.  Both jobs were done by Kevin Evans and were already paid.  Angie also wanted the board to know that the front doors will need to be repaired again due to the door closers not working properly.  Midwest Technologies also replaced the last old security camera.

On a motion by Alice, 2nd by Denise, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

RECEIPTS FOR OCTOBER

Fines/Fees

$             116.55  Fines/Fees

$               28.50  Fax Revenue

$               76.10  Copy Revenue

$                2.30   Mag/Books sold

$                0.00   Misc.

$            100.00  Meeting Room            

$            323.45  Total for month

$         1,454.28  Total year to date

Trust Fund Receipts:

$     1,797.93  Direct State Aid

$         00.00

$         00.00_ _____  

$     1,797.93  Total for the month

$     2,647.93  Total year to date

Library Donations:

$           40.00  Gen’l donation from Linda Romitti

$            5.00   Computer chair            ________

$           45.00  Total for month

$           70.00  Total year to date

 

 

 

 

Circulation Report for the month of October

Items loaned in Oct. 2018             1,554               Average daily circulation   68

Items loaned in Oct. 2017             1,684               Open Access Items         137

Items loaned last month (Sep)       1,564                Access Plus Items           13

Internet Use: Public Access Computers – 582 & Wireless users – 1,352

Bridges Checkouts:  audiobooks-116 eBooks-146 streaming video-0 magazines – 27

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. The library received its Direct State Aid for this fiscal year. Attached with the check was a note from the State Librarian, Michael Scott.  The letter explained that this year’s check reflects 6.48% increase from last year. (The library received $1,797.93 this year in comparison to last year which was $1,689.87) Also included was a request to have the library sign up to have checks from the State Library direct deposited.  Angie gave the direct deposit form to Mary Jo, the city clerk and it was submitted to the State Library.  The Open Access/Interlibrary loan reimbursement check was also received a few weeks later.  ($577.88 was received this year.  Last year was $688.95)  The amount was lower this year due to the library not sending out as many interlibrary loans and book discussion sets.
  1. Angie gave the trustees a Washington Post article titled Want to Defend Democracy? Start With the Public Library by Katrina Vanden Heuvel. The article highlights the fact that libraries provide trustworthy information in an era of misinformation and “fake news.”  Local libraries are struggling to stay open in some communities but are the most widely used city and county resource.  Libraries are essential for communities as they provide the underserved a chance to be served and are a shared space for community members and help bring people together.

Unfinished Business:

  1. Angie prepared a rough draft of the book fine free policy/circulation table that has been discussed over the last few months and sent it to the trustees to review before the meeting. Entertainment type materials will still have fines, on some of those materials the fine will increase from .10 per day, per item late, to .50 per day, per item late.  The policy spells out how damaged, lost and overdue materials will be handled, prior late fines and the difference between fines and fees.  A few additions/corrections were made.  The board wants to implement this new fine free book policy on January 1, 2019.

On a motion by Pam, 2nd by Dave, to approve the new fine free policy.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

Angie also updated the circulation table with the new structure.

On a motion by Denise, 2nd by Pam, to approve the updated circulation table.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

Both of these policies are a part of the library’s circulation policy.  Angie will review

the circulation policy and present any changes to the board at the December meeting.  The fine free policy and circulation table will be sent to the council to review for their next meeting.

  1. At the October meeting, a draft of a new security camera policy was given to the trustees to review. A few corrections were made.

On a motion by Denise, 2nd by Pam, to approve the security camera policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

  1. A draft of the new FY 19-20 budget was presented at the last meeting.

On a motion by Pam, 2nd by Dave the board approves a rough draft of the FY 19-20 budget.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion

carried; all ayes.

  1. A library staff meeting has been scheduled for Thursday, November 15 at 6 pm. The adult coloring program will still be held at 7 pm.  Angie will review confidentiality, interlibrary loan, social media and shelving issues at the meeting.
  1. Angie showed the board how to check out the new magazines available through Bridges. (Bridges is the library’s downloadable eBook and audiobook platform) She also showed the Tumblebooks (kid’s eBook platform) database and its features. This was done as a part of trustee training that is needed for accreditation.

 

New Business:

 

  1. Amy Kniffen was given her annual yearly evaluation.
  1. The three Boone County libraries will be meeting on December 12 to discuss county funding with the Boone County Supervisors for fiscal year 19-20. This year the libraries are asking for $125,000, which would put Boone County closer to the state average of $18.54 per capita. (Currently Boone County libraries receive $11.37 per capita, which is in the lower tier of funding in the state.)  The supervisors will be given the Madrid Library’s annual report as well as other county library statistics.  Angie will update the board after the meeting as well as other city officials.
  1. The board was given a list of the Library Board meeting dates for 2019. (Second Tuesday of every month) Angie discovered that the May meeting and a band/vocal concert at the school is also scheduled for that evening.  Angie requested that the board meet at 5 pm.

On a motion by Pam, 2nd by Alice the board approves to meet at 5 pm on May 14, 2019 instead of the usual 5:30 pm.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion

carried; all ayes

  1. Angie has changed the donations procedure for the library. People wanting to donate books or other materials to the library can still do so but some items will no longer be accepted such as videos and textbooks.  Angie wanted to make the board aware of the changes.

 

  1. It is time to start the E-Rate process for fiscal year 19-20 (federal program that gives discounts on internet to libraries and schools). Angie has filed the first form in the process.

 

 

Director’s Report:

Madrid Area Chamber of Commerce has changed the Christmas Extravaganza for this year.  Instead of it being held on December 3, it is now being held all day on Saturday, December 1.  The library will be open from 9 am to 6 pm that day so people can come and see the Avenue of Trees in the library’s meeting room.  The annual library silent auction will be on display.  The library will be showing the movie How the Grinch Stole Christmas on a continuous loop from 12 pm to 6 pm.  Cookies and cider will be served from 3 to 6 pm.  Since Angie will be working 12 to 6 pm and the library is showing a movie on that Saturday, the monthly movie night for December has been cancelled (which was scheduled on December 8).

The library’s annual silent auction will be held from Tuesday, November 27 through Tuesday, December 4.  The library has received many nice donations from area businesses as well as individuals.

Trick or Treat at the library was very successful again this year with 176 kids and 87 adults who attended.  The early out movie in October had 55 in attendance and 60 attended early out gaming afternoon.

Upcoming programs include:

  • Adult Coloring on Thursday, November 15 at 7 pm.
  • Family Board Game Night on Friday, November 16 from 7 to 9 pm.
  • Chess Club will be Monday, November 19 from 6 to 7 pm
  • Adult Book Discussion on November 19 at 7 pm.
  • Early-out Crafternoon on Wednesday, November 28 at 2:30 pm.
  • Adult Pinterest Party on Thursday, December 6 at 7 pm.
  • Chess Club on Monday, December 10 at 6 pm.

Board Comments:  None

           

Items to be discussed at the next board meeting:

Circulation policy, fine free policy

           

Next Council meeting to attend:  November 19, 2018 at 5:30 pm with board member Denise to attend.

Adjourn Meeting

On a motion by Alice, 2nd by Pam, meeting adjourned at 6:50 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, December 11, 2018

Angie Strong, Director

angie@madrid.lib.ia.us

 

 

 

 

 

 

 

 

 

 

 

Library Minutes October 9, 2018

October 2018 minutes

    

Minutes of the Madrid Public Library Board of Trustees Meeting:

October 9, 2018

Meeting called to order by President, Kelli Wolf at 5:29 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: None

 

Approval of Agenda: [Additions or corrections- none]

On a motion by Denise, 2nd by Alice, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of September 11, 2018

Corrections: none

On a motion by Dave, 2nd by Pam, minutes of the September 11, 2018 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Pam, 2nd by Dave, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR SEPTEMBER

Fines/Fees

$             116.99  Fines/Fees

$               32.50  Fax Revenue

$             107.85  Copy Revenue

$                4.20   Mag/Books sold

$                0.00   Misc.

$              50.00  Meeting Room            

$            311.54  Total for month

$         1,130.83  Total year to date

 

 

Trust Fund Receipts:

$         20.00  Cyndi Ringgenberg – nonfiction book for library

$         00.00

$         00.00_ _____  

$         20.00  Total for the month

$       850.00  Total year to date

 

 

Library Donations:

$           25.00  Friends of the Madrid Library purchase of left over book sale books

$           00.00                 ________

$           25.00  Total for month

$           25.00  Total year to date

 

 

Circulation Report for the month of September

 

Items loaned in Sept. 2018             1,564               Average daily circulation   68

Items loaned in Sept. 2017             1,767               Open Access Items         115

Items loaned last month (Aug)        1,916                Access Plus Items           19

 

Internet Use: Public Access Computers – 599 & Wireless users – 1,589

Bridges Checkouts:  audiobooks-85 eBooks-131 streaming video-0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. The Madrid Library’s eBook/audiobook platform through the State Library named Bridges is now offering magazines for check out. This feature will be available for a year.  There are approximately 80 different titles available.  They have no wait lists or holds, do not count towards checkout limits, and can be renewed.  They will have the same checkout periods as other materials and titles will be automatically returned at the due date.  After the year trial period is up, the State Library will gauge patron interest and usage and will determine if it will be a permanent feature of Bridges.  At this time there is no cost for this, but if it is successful, there may be an added cost for this service.

 

Unfinished Business:

 

  1. Kelli was able to talk to the mayor after the last meeting about the library ordinances that needed to be corrected. Ordinance #483 was put on the agenda at the September 17 meeting for the first reading and to set the public hearing.  At the October 1 meeting the readings and approval of Ordinance 483 occurred.  The library’s ordinances are now corrected.

 

  1. Book fines were the focus again by the trustees. At the last meeting it was decided that ideas for a policy were to be presented at tonight’s meeting.  The consensus of the board is that the library adopt a no book fine policy but patrons would still be responsible for any lost or damaged materials.  DVD’s will continue to have fines as well as other entertainment type materials.  The fine amounts for those items will be changed.  There will be no grace period for any materials.  All materials will be marked lost at 90 days.  There would be no checkouts until items are returned or replaced.  Accounts with fines $10.00 and over will not be allowed to check out, the current amount is $5.00.  Angie will create a new policy and will send it out to the trustees for review before the next meeting.  Once a policy has been created it will be presented to the council for approval.

 

  1. Angie finished the annual survey for the State Library of Iowa at the end of September. Angie has created the annual report for the board, as well as the City Council and Boone County Board of Supervisors.  The information included in the report was taken directly from the annual survey which covers fiscal year July 1, 2017 through June 30, 2018.

 

 

 

 

 

New Business:

 

  1. Angie and the trustees prepared a draft of next year’s fiscal year budget (19-20). This draft will be reviewed and voted upon at the next meeting.

 

  1. Steph Fogarty and Janna Allbee were given their yearly written evaluations.

 

  1. Angie has created a security camera policy for the board to review for the November meeting. Each trustee was given a draft copy of the policy as well as a part of the Iowa Code that is referenced in the policy.  Any corrections or changes will be discussed at the next meeting.

 

  1. The library’s proctoring policy was reviewed, a small correction was made.

On a motion by Denise, 2nd by Pam, to approve the proctoring policy with the correction.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. Angie is respectfully asking the board if it would be possible to close early or open late for a staff meeting sometime in November. Other libraries close for such meetings and it may make the scheduling easier.  A specific date has not been determined yet but Angie wanted to get input before going ahead.

On a motion by Pam, 2nd by Dave, to approve possibly closing early or opening late for a staff meeting at the director’s discretion.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. Trustee training will occur again in November. (3 to 5 hours a year of trustee training is needed for accreditation) Angie has decided that she will demonstrate the library’s Tumblebook database and will show the new magazines available through the Bridges consortium and how to check them out.

 

Director’s Report:

 

The library’s open house will be held on December 3 from 6 to 8 pm.  Denise and Alice will help serve refreshments.  All board members are asked to bring 2 dozen cookies for the event.  Angie will provide the cider.  The board also discussed ideas for a tree for the Madrid Area Chamber of Commerce’s Avenue of Trees.

 

The library will be hosting their annual Trick or Treat Night during beggar’s night (October 30) from 6 to 8 pm.  There will be games, food and fun at this family friendly event.  This event is sponsored by the Friends of the Madrid Library.

 

Puppet Show tryouts will be held on Tuesday, October 16 from 3:30 to 4:30 pm.  Practices will be held every Tuesday from 3:30 to 4:30.  The final performance will be on Sunday, January 13, 2019.

 

The library’s annual silent auction will be held from Tuesday, November 27 through Tuesday, December 4.  Angie plans on having Amy send out letters to area businesses asking for donations this week.

 

Upcoming programs include:

  • Monthly Movie Night on Saturday, October 13 at 7 pm with the showing of Jurassic World: Fallen Kingdom.
  • Adult Book Discussion on Monday, October 15 at 7 pm with discussion of the book The Hotel on the Corner of Bitter and Sweet by Jamie Ford.
  • Robotics Club will be meeting on October 15, 18, 22 and 25 at 7 pm. It is open to 8 participants and pre-registration is required.

 

  • Early out Movie Afternoon on Wednesday, October 17 at 2:15 pm. The featured movie will be Hotel Transylvania 3.
  • Adult Coloring on Thursday, October 22 at 7 pm.
  • November Movie Night will be held on Saturday, November 3 at 7 pm with the featured movie Ant-Man and the Wasp.
  • Early out Game Afternoon on Wednesday, November 7 from 2:30 to 3:30 pm.
  • Adult Pinterest Party on Thursday, November 8 at 7 pm.

 

Board Comments:  None

           

Items to be discussed at the next board meeting:

Fine free policy, Security camera policy, Budget, Tree ideas

           

Next Council meeting to attend:  October 15, 2018 at 5:30 pm with board member Kelli to attend.

 

Adjourn Meeting

On a motion by Alice, 2nd by Pam, meeting adjourned at 7:10 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

 

Next regular Board meeting will be: Tuesday, November 13, 2018

 

Angie Strong, Director

angie@madrid.lib.ia.us