Archive for City Council Minutes

City Council Minutes – August 5, 2019

Click Here to download and print minutes

Madrid City Council
Regular Meeting
August 5, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Steve Burich, Chuck Rigby and Lane Shaver. Nathan Samples and Marvin Ostrander were absent.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux and Library Director Angie Strong.

Motion by Councilperson Rigby, second by Councilperson Burich to approve the agenda for August 5, 2019.

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve the City Council meeting minutes of July 15, 2019, the Senior Activities Commission Meeting Minutes of July 10, 2019, by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the claims for July 15, 2019 in the amount of $ 252,074.24.

Ayes: All Present                                                                 Motion Carried

Travis Risvold, President of the Madrid Area Chamber of Commerce approached the Council to report success with “Food Truck Thursdays” which are being held at Jensen Park. He updated the Council concerning progress obtaining fiber optic internet from Huxcom and encouraged all residents to sign up for interest in the project. Risvold advised the Council that MAC supports the REAP grant application that is being submitted by Friends of the High Trestle Trail.

Motion by Councilperson Burich, seconded by Councilperson Ostrander to set a public hearing for the proposed West 1st Street and Edgewood Park paving projects for August 19, 2019 at 5:30 p.m.

Ayes: All Present                                                                 Motion Carried

Public Works Director, Scott Church, explained the West 1st Street project will be completed as scheduled, however he will hold off on starting the Edgewood Park paving project to see how much bond money remains after the elementary school and West 1st Street projects are complete.

Church updated the Council concerning the elementary school project, stating the contractors are currently running a new water main on North Main Street and hooking up service lines to the main. Once the hookups are complete, residents of that street will be under a boil order advisory until water test reports show the water is free of bacteria. He estimates North Main Street will be ready for paving during the second and third week of September. When Main Street is complete, the contractors will work on North Water Street. He has had extensive discussions with the contractors and the Madrid Schools superintendent to ensure student safety during construction in the area. Mayor Brown asked that one-way traffic be considered in the area until construction is complete.

Church reported he spoke to City Attorney John Flynn who is working to obtain the name of the owner of the shed that is attached to the back of the antique building on West 2nd Street. The building cannot be demolished until the ownership matter is settled. Church also reported updates have been done to the shed at Edgewood Park and public works employees will be painting crosswalks and handicap areas in the upcoming weeks. Public works has begun cleanup of Jensen Park, including the planting beds. He also plans to have a new sign installed in that park.

Church reported there is a tornado siren that has malfunctioned. He stated there is a storm siren at the city shed that may work to replace the damaged siren. Dennis Young of 610 South Union Street indicated there were plans at one time to place a siren behind the fire station and asked the Council to consider the project.

Library Director Angie Strong reported the Summer Reading Program finale was held and fall story times and outreach programs are being planned. The fall book sale will be held August 24th and 25th, the Library Board is currently reviewing long range plans, and she plans to have the carpet cleaned in the library. Upcoming programs include chess club, coloring and movie night.

Don Lincoln representing Friends of the High Trestle Trail approached the Council to ask for their support of a REAP grant application. The grant would provide funding to improve the Dalander Park prairie area. He also asked for approval to for the City to participate in a “Community Visioning” program which would help in the future in working with the Iowa DOT for trail related projects. Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the REAP grant application request. Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve the “Community Visioning” application.

Ayes: All Present                                                                 Motion Carried

Julia Badenhope, a professor at Iowa State University addressed the Council to explain improvements to Dalander park which would be available if the REAP grant was approve for Madrid. She shared a diorama of the area complete with handicap accessible walkways that would link Dalander Park to Boxtown, bird viewing areas, and habitat, species specific natural planting, and a boardwalk across Prairie Creek. The project would provide educational opportunities for the schools and the public. Mayor Brown clarified the costs of project with Bodenhope.

Fire Chief, Scott Maddux, reported five rescue calls since the last Council meeting. He also reported the recent Fireman’s ball was a success. He is currently making plans for a helicopter landing zone on Commerce Drive, and is planning for the upcoming football season.

Police Chief, Rick Tasler, requested the Council approve the transfer of John Mackey from full- time police officer to part-time officer. Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the change.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the hiring of Neal Cooley as a part-time police officer.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve moving part-time police officer Chad Koch from part-time to full-time police officer.

Ayes: All Present                                                                 Motion Carried

Tasler advised the Council of upcoming vacation time. He stated the cities of Luther and Sheldahl would like to hire the City of Madrid police department to cover their cities emergency calls. Tasler advised them the City of Madrid does not currently have the staff to cover calls out of the city limits.

The Council considered the appointment by Mayor Brown of Dave Hellickson to the Board of Adjustments. Mayor Brown stated he is aware of the gender balance provision of the City of Madrid Ordinances; however, he has not received any female applicants for the positions. Mayor Brown asked Nancy Christensen, who was in attendance at the City Council meeting if she was interested in a position on Board of Adjustments. Christensen stated it would be a conflict of interest with her spouse’s job.

Motion by Councilperson Burich, seconded by Councilperson Rigby to approve the appointment of Dave Hellickson to the Board of Adjustments.

Ayes: All Present                                                                 Motion Carried

The Council considered Ordinance #493, “An Ordinance Enacting a New Section of 4-1-23 of Chapter 1, Title IV of the Municipal Code, Madrid, Iowa; and Fixing an Effective Date.” The ordinance allows the tagging, neutering, and release of unowned cats within Madrid. Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve the first reading of the ordinance and setting of a public hearing on the matter for August 19th.

Ayes: All Present                                                                 Motion Carried

The Council reviewed details of Ordinance # 494, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by Amending Provisions Pertaining to the Policy and Administration Ordinances, Title II, Chapter 7.” The Ordinance allows for the moving of the first Council Meeting of each month to the first Saturday of each month at 10:00 A.M. Mayor Brown explained the move was in answer to the public’s request for a more accessible meeting time, and a conflict with the work schedules of the Mayor and Councilmembers. Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the first reading of the Ordinance and set the public hearing for August 19th.

Ayes: All Present                                                                 Motion Carried

Mayor Brown explained he plans to hold committee workshops before the Council meetings on Saturday mornings. The committees would work through any lengthy issues and take recommended changes back to the Council.

Mayor Brown asked that the Council rescind Resolution # 19-18-19, “Resolution Authorizing Reformatting of Madrid Code of Ordinances.”, Which was passed earlier. He explained he plans to hold work sessions to update the ordinances and would like Nancy Christensen to be a part of that work group. Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the change.

Ayes: All Present                                                                 Motion Carried

Kurt Kruse of 805 South Union Street approached the Council to comment that Nancy Christensen has extensive experience with formatting ordinances and feels the Council is doing her a great dis-service by voting to eliminate the resolution. He also asked why only two members of the council showed up for a scheduled work session recently. Kruse also questioned recent police hiring.

Dennis Young of 610 South Union Street, advised the Council there is a siren located at the city shed that should have been mounted behind the fire station. He feels there should be one at that location. Scott Church stated the siren currently being placed near Edgewood Park will more than cover the center of town. He also commented on safety issues concerning children in the construction area near the Elementary School.

Denise Moore of 2267 S. Avenue commented that drivers are still stopping on Highway 17 to allow bicycles to cross. The Iowa DOT will not allow extra signage in the area.

Don Lincoln spoke regarding challenges of holding the car show with North Main Street being closed.

Councilperson Shaver commented he has noticed several homeowners cleaning up their property. He thanked Rick Tasler for his work in enforcing junk ordinances.

Mayor Brown apologized for missing the work session that was scheduled for July 26th.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to close the adjourn the City Council meeting at 7:17 p.m.

City Council Minutes – July 15, 2019

Click Here to download and print meeting minutes

Madrid City Council
Regular Meeting
July 15, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro Tem Lane Shaver presiding.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Nathan Samples and Tom Brown were absent.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Library Director Angie Strong, City Treasurer Don Fatka, Park Board Chairperson Jolynne Carlson, Planning and Zoning Chairperson  Adam Ostert, Board of Adjustments member Randy Dalton and City Attorney John Flynn.

Motion by Councilperson Burich, second by Councilperson Ostrander to approve the agenda for July 15, 2019.

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve the City Council meeting minutes of July 1, 2019, the Library Meeting Minutes of July 1, 2019, by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Ostander to approve the claims for July 15, 2019 in the amount of $ 86,760.09.

Ayes: All Present                                                                 Motion Carried

Don Lincoln, chairman of Friends of the High Trestle Trail and Becky Roorda, High Trestle Trail member, approached the Council to ask for approval of Resolution # 06-19-20,” Bird Friendly Community Designation” Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the Resolution. Lincoln and Roorda also shared ideas the committee has for Dalander Prairie, and advised they will be applying for a REAP grant in August 2019 which will need Council approval on August 5, 2019.

Ayes: All Present                                                                 Motion Carried.

Public Works Director, Scott Church advised the Council he received two bids for removal and haul away of the Antique Building and the Theatre building on West 2nd Street. The low bid came from Mallon Excavating at $39,750. The bid does not include asbestos testing and removal, replacing surface coverings of the empty lot, or replacement of curb and gutters. Church received a bid from Impact 7 of $3,000 to evaluate asbestos in the buildings. Money for the demolition would be used from the Local Option Sales Tax fund. City Attorney John Flynn will research how to obtain permission from the owner of a small shed which is attached to the back of the theatre building. The original owner is deceased. The Council discussed possible uses for the vacant lots once the buildings are demolished, including parking for the downtown area. Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve the bid from Mallon Excavating to demolish and haul away the theatre building and antique building contingent on findings of ownership of the attached shed from John Flynn.

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve a bid from Impact 7G to investigate asbestos removal at the antique building and theatre building.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Rigby to approve a bid from Dalton Concrete Construction to replace curb, and sidewalks on West 2nd Street after the demolition of the theatre and antique store buildings.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Shaver to set a date for bid opening of the West 1st Street resurfacing project for August 6, 2019 at 2:00 p.m.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Burich to set a date for the public hearing regarding the West 1st Street resurfacing project for August 19, 2019 at 5:30 p.m.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve an additional expense from Absolute Concrete to replace a section of storm sewer in conjunction with the Elementary School street project. The storm sewer had decayed to the point where it needed to be replaced before the new concrete was poured above. The cost of the change order is $15,341.39.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve Resolution # 02-19-20, “Resolution Closing Certain Streets During Labor Day Celebration.”

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong reported the Madrid Library will be receiving county funding for FY 19-20 in the amount of $19,300. She also reported online audio books are now linked to the card catalog at the library. Patrons can locate books available on “Bridges” through the card catalog. Upcoming programs include the NASA program at 6:30 on July 15th, book discussion, Kate Shelley Musical Preview, Family Board Game night, Make and Take Activity, Teen after Hours Event and Adult Coloring. The summer reading finale will be held on July 31st.

Jolynne Carlson, Parks and Recreation Board Chairperson reported there is an issue with animals disturbing the ground at Cassel Corner Park causing problems with the picnic tables. There was also an issue with local residents being disturbed by disk golf users retrieving their disks from residents’ yards. Signage will be placed in the area addressing the issue. She reported the Wishing Well at Edgewood Park and the water fountain at Jensen Park were not working, but have been repaired. Carlson noted several businesses have donated towards the bands and entertainment for Food Truck Thursdays. Carlson has plans to obtain a 501c designation for the parks. The designation would open up more grant opportunities. The Soccer Association has been working to construct a shed on the east side of the park. They will work with the Public Works/Parks director on the project. A soccer field needs to be regraded and re-seeded. They would like approval from the City Council to use the field purchased for the public safety building during the reconstruction of the existing field. Carlson reported on a successful swim program. The price for bus transportation will be increasing for next year. Carlson also plans to move forward with plans for a cabin at Edgewood Park.

Fire Chief Scott Maddux reported there has been 12 rescue, 2 fire and 1 water rescue since the last Council meeting on July 1, 2019. He stated the department has a new probationary member, Andrew Brown. Maddux is getting estimates for new tires for the rescue truck.

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve Resolution # 03-19-20, “Resolution Closing South State Street for Fireman’s Ball.”

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Burich to approve the use of the cul-de-sac on Southern Prairie Drive as a helicopter landing pad. Fire Chief Maddux will work with Scott Church to have the “H” painted on the pavement and add no parking signs.

Police Chief Tasler reported the recent arrest of a fugitive wanted by several other agencies. Tasler announced the full-time resignation of John Mackey. Mackey has accepted another position, but will continue part time employment with the City of Madrid. Tasler is currently considering the hiring of a full-time replacement police officer. Tasler is also working on cleaning up areas for the Labor Day Celebration.

Vanessa Heenan of the Boone Area Humane Society approached the Council to ask for changes in the City of Madrid Ordinances to allow “Trap, Neuter and Return”. This gives the humane society permission to neuter, spay, microchip, vaccinate and return to the original area, any cat that arrives at the Humane Society from the City of Madrid, that is deemed not adoptable. She stated that Madrid has many colonies of stray cats. Grants are available for the program. Heenan will supply a sample ordinance to proceed with the “TNR” policy.

Adam Ostert of the Planning and Zoning Commission and Randy Dalton of the Board of Adjustments approached the Council along with Madrid business owner Justin Rankin. Rankin asked for a variance of the building code which would allow him to place rock instead of concrete or asphalt around his storage unit on Commerce Drive. He feels concrete is cost prohibitive to his project. He is currently planning to build another storage unit, but cannot proceed forward unless the existing project is approved. Rankin is willing to concrete the handicapped area and the approach to the area. Planning and Zoning cannot change the building codes. The City of Madrid currently does not have a functioning Board of Adjustments who can decide the matter. Councilperson Rigby did not have a problem with using rock as long as it did not create dust. Attorney John Flynn advised the Planning and Zoning Commission cannot approve a variance and there is currently no active Board of Adjustments. The matter has been tabled until a Board of Adjustments can be created by obtaining one more member.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve Resolution # 04-19-20, “Resolution Amending the Rate for Water Utility.”. Beginning with the July 30, 2019 billing, water rates will raise by 10%.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve Resolution # 05-19-20, “Resolution Amending the Rate for Sewer Utility. “The Resolution raises the rate for sewer usage by 5% beginning July 30, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve a five-year tax abatement to the owner of 613 S. Greene Street.

Ayes: All Present                                                                 Motion Carried

The Council considered Resolution # 07-19-20, “Resolution Reformatting Select Sections of Madrid Code of Ordinances. “The Resolution cleans up some grammatical errors and edits to Ordinances 1-1-3, 1-1-4, 1-1-5, 1-1-6 and 1-1-7. The Council could not come to an agreement as it could not be determined by those present if at the work group function was correctly advertised to the public. Ordinance # 07-19-20 along with the first reading of Section 1-1-8 were both tabled until a second work session can be held to discuss the changes. The meeting is scheduled for Saturday, July 27th at 8:00 A.M.

Motion by Councilperson Burich, seconded by Councilperson Rigby to approve the hiring of Simmering-Cory to proceed with writing and administering a CDBG grant for the City of Madrid.

Ayes: All Present                                                                 Motion Carried

The Council discussed renewing its membership in the Region XII Council of Governments at a cost of $3,318.62. The Council decided not to renew the membership at this time, as services offered by the Region XII Cog are available from other sources.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the renewal of liquor license for Pancho Villa Restaurant.

Ayes: All Present                                                                 Motion Carried

Martha Furness, chairperson of the Senior Activities Commission reported Pinkie Gibbons has formally resigned from the management of the Senior Center, however will continue as a consultant. The group is currently working on a mission statement, and is considering changing the name of the center to “Madrid Social Center”.

Don Lincoln of 1672 334th Road sharing renderings of the “Bird Friendly” community program. The sketches show what Dalander Park could look like when fully developed as a bird friendly area.

Jolynne Carlson suggested using the land currently occupied by the theatre and antique building on West 2nd street as city parking with metered parking spaces, should those buildings be demolished.

Lane Shaver updated the Council on communication with HuxCom on bringing fiber optics to Madrid. HuxCom is currently asking residents of Madrid to reply to a survey of interest in the matter.  A link to the website is located on the Madridiowa.org website. HuxCom needs between 400 and 500 commitments from Madrid residents in order to bring fiber optic internet access to the town.

Motion by Councilperson Rigby, seconded by Councilperson Shaver to adjourn the City Council Meeting at 7:19 p.m.

 

City Council Minutes – July 1, 2019

Click here to download and print minutes

Madrid City Council
Regular Meeting
July 1, 2019
5:30 p.m.
The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Marvin Ostrander, Chuck Rigby and Lane Shaver. Nathan Samples and Steve Burich were absent.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Library Director Angie Strong, Labor Day Commission Chairperson Lacey Ortiz, and City Attorney John Flynn.

Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the agenda for July 1, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, second by Councilperson Ostrander to open a public hearing regarding the rezoning of “Tiger Run” subdivision from R1 to R4. Duane Lombardi of 622 Kingman Boulevard requested information on the difference between and R1 and R4 zoning designation. City Attorney John Flynn stated the major difference is that R4 allows for lot sizes and setbacks that vary from R1 zoning. Motion by Councilperson Rigby, second by Councilperson Shaver to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to open a public hearing regarding the rezoning of 505 Milwaukee Street from R1 to C1. There was no one present who wished to speak regarding the rezoning request. Motion by Councilperson Ostrander second by Councilperson Rigby to close the public hearing.

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the City Council meeting minutes of June 17, 2019, the Planning and Zoning Meeting Minutes of June 13, 2019, and the Labor Day Meeting Minutes of May 21st and June 4th, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve the claims for July 1, 2019 in the amount of $ 160,589.46.

Ayes: All Present                                                                 Motion Carried

Don Lincoln, chairman of Friends of the High Trestle Trail, approached the Council to ask the Council to help the City of Madrid be designated as a bird friendly community. Julia Bodenhope of Iowa State University approached the group with information about possible grant opportunities available to enhance the Dalander Park prairie which could include bird watching stations and a boardwalk through the prairie. Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the development of a resolution which would show the City of Madrid’s support of the project. Having Madrid designated as a bird friendly community would greatly increase the probability of obtaining further grants for the project.

Ayes: All Present                                                                 Motion Carried.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve a request from Public Works Director, Scott Church to lease a John Deere 1575 mower. Church plans to sell the current mower owned by the city which is a John Deere 1435 mower.

Ayes: All Present                                                                 Motion Carried

Church also asked the Council to approve an expenditure in the amount of $15,000 to replace the exterior tin, doors and windows at the park maintenance shed. Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve the purchase.

Ayes: All Present                                                                 Motion Carried

Motion by councilperson Shaver, seconded by Councilperson Rigby to approve Pay application #1 from Absolute Concrete in the amount of $82,252.22. The pay application is for work which has been completed for the elementary school road project.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the purchase of a Ford F-250 pickup truck to be used by the sewer plant, and for snow removal. The approximate purchase price is $32,200. The truck currently being used by the sewer plant operator will be sold by Big Horn Auctions.

Ayes: All Present                                                                 Motion Carried

Church asked the Council to approve that the company, On Track, who is working on the street project, work on July 4th, and take time off on July 5th and 6th. The Council agreed with the schedule change.

Church advised the Council he has obtained a bid to demolish the antique building and theatre building on West 2nd Street. The bid is in the range of $40,000 which is only for demolition and haul away, not for finishing the bare lots, or replacing sidewalks and curbing. Another option would be to sell the buildings “as is” with the stipulation that they be demolished, at which time the land would belong to the purchaser. The matter will be decided at the next City Council meeting.

Church reported on a recent meeting with the Boone County Engineers. The City of Madrid currently has an E28 Agreement with Boone County to maintain County Line Road, and West 8th Street. Church proposed to Boone County that they pay to replace the asphalt on both roads which would dissolve the E28 agreement. The estimate to completely mill out and replace the asphalt on the two roads is around $139,000. Church is waiting to hear back from the County on whether or not they accept they offer.

Church stated he has purchased rock salt for use in the upcoming snow removal season. Park employees are painting posts at Edgewood park and painting the disc golf rings, as well as general clean up in preparation for the Labor Day Celebration.

Madrid Area Chamber president Travis Risvold reported good participation at the “Food Truck Thursday” events and a recent business open house at The Filling Station ice-cream Shoppe. The open house for July will be held at Sisters in Cheese. MAC will be adding a cloud-based phone answering machine system to the Senior Center.

Labor Day Chairperson Lacey Ortiz asked the Council to approve a contract with Golf Cars of Iowa in the amount of $2,000 to supply golf cars for the Labor Day Celebration. Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve the contract.

Ayes: All Present                                                                 Motion Carried

Ortiz reported Sisters in Cheese would like to sponsor a cheese contest during the Labor Day Celebration. The next meeting for the commission will be Tuesday, July 2nd at 6:00 p.m.

Library Director Angie Strong reported the meeting room flooring has been installed at the Library. The Library was also the recipient of a recent donation from Dr. Marion and Linda Romitti. The money will be used to replace the meeting room chairs and replacing other furniture pieces at the library. She reported the library has added two new programs for the summer. On July 15th Dan Hoy, NASA ambassador will be presenting a program on Apollo Eleven 50th Anniversary. On July 18th there will be a musical preview of the Kate Shelley Bridge. A recent teen after hours events was attended by 35 people. Upcoming programs include Lego Crew, Chess Club, Pinterest Party, Movie Night and Book Discussion.

Fire Chief Scott Maddux reported there have been 10 EMS and 2 fire calls during the last two weeks. He will be working with Deputy Clerk, Deb Biegger to develop a road closure resolution for the upcoming Fireman’s street dance. A recent hose test showed leakage, and new fire hoses have been ordered. The next business meeting for fire/ems will be held on July 3rd. The department is also planning a drill night with Black Hills Energy. A request for designating the Southern Prairie Drive cul-de-sac as a helicopter landing pad will be on the agenda for Council approval at the next City Council meeting.

Police Chief Rick Tasler reported there have been youth trespassing into the old theatre and antique store buildings. Mayor Brown asked Scott Church to secure the building. He also reported a recent child neglect case in which Madrid officers were involved, has been resolved by jury trial. He also reported Madrid Police solved a $88,000 embezzlement case which occurred at a local business. He also solved an employee theft case at Dollar General.

Mayor Brown clarified that there has been no current change being proposed or considered to the current fireworks ordinance. He asked that any citizen wishing to have the ordinance changed, take their suggestions to their respective councilperson, or either at large councilperson. All Councilmembers indicated they have to issue with the current ordinance.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve the rezoning of land to be known as “Tiger Run”, from R1 to R4 zoning designation. Duane Lombardi of 622 Kingman Blvd asked the Council what would happen if the rezoning takes place and then “Tiger Run” is not approved. Mayor Brown stated once the property is rezoned, the preliminary and final plats has to be approved by the Planning and Zoning Commission and the final plat must be approved by the City Council.

Ayes: All present                                                                  Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the rezoning of 505 Milwaukee Street from R1 to Commercial.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve Resolution # 01-19-20,” Resolution Setting the Salaries for Appointed Officers and Employees of the City of Madrid, Iowa, for FY 19-20.” Tasler indicated the salaries listed on the resolution for two of his full-time officers were incorrect. The correction will be made before the Mayor signs the resolution.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson to approve a change renewal of liquor license and change in outdoor service area for Tiger Bowl.

Ayes: All Present                                                                 Motion Carried

Martha Furness of the Senior Activities Commission stated she will present a report at the second Council meeting of each month. Meeting times for the Commission have been set for the second Wednesday of each month at 6:00 p.m. The group is planning a blood pressure check for Tuesday, July 9th at noon at the Senior Center.

Kurt Kruse of 805 S. Union Street, Madrid, approached the Council to ask that the current fireworks ordinance be upheld, as fireworks are upsetting to many war veterans, pets and residents of the City.

Dwayne Lombardi of 622 Kingman Blvd approached the Council again to discussion various issues with the proposed “Tiger Run”. He feels that it is possible to obtain enough ground from St. Malachy’s church to have an access to Highway 210. He was asked to attend the next Planning and Zoning Meeting with his concerns.

City Clerk, Mary Jo Reese advised the Council that Simmering-Cory has been conducting a Low-to-moderate income survey that is needed to apply for a CDBG grant for the will be used for sewer plant updates. The next date for the surveyors to be in town, is July14th.

Mayor Brown advised that ordinance updates will be presented for Council approval at the next City Council Meeting.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to adjourn the City Council meeting at 6:55 p.m.

City Council Minutes – June 17, 2019

Click Here to download & print minutes

Madrid City Council
Regular Meeting
June 17, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro Tem Lane Shaver presiding.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Library Director Angie Strong, Labor Day Commission Chairperson Lacey Ortiz, Planning and Zoning Chairperson Adam Ostert and City Attorney John Flynn.

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve the agenda for June 17, 2019, with the amendment of removing Under 7.) Department Reports, under e.) Public Safety, delete 1.) Annual Review and Approval of Contract – Rick Tasler. Add under 7.) Department Reports, under h.) Legal, add a.) Closed session in accordance with Iowa Code 21.5 (1)(i) – To discuss matters pertaining to personnel

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the City Council meeting minutes of June 3, 2019, and the Library Meeting Minutes of May 14, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the claims for June 17, 2019 in the amount of $ 75,046.18.

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong reported new flooring is being installed in the library meeting room. The windows have been caulked and wet drywall repaired. She advised the library received a grant from Madrid Community Endowment Fund in the amount of $500, and another grant for $250 from Hopkins Grove Church. Upcoming programs include Book Discussion, Weekly Story Time, Robotics, Family Board Game Night, Make and Take Activity and Teen After Hours.

Labor Day Commission Chairperson Lacey Ortiz stated the Grand Marshall has been selected and will be announced soon. The group is currently working on golf cart rentals, portable toilet rentals, and KWBG radio advertising. The Council discussed whether or not each purchase needs to be pre-approved by the Council. The Council would like to see a list of items that would need to be pre-approved.

Rick Tasler announced he is donating $750.00 from his recent “Kickfest” event. The money will be donated to Labor Day to pay for the Saturday night band.

Fire Chief Scott Maddux thanked Tasler for donating a car used in a recent training session. He announced the upcoming Street Dance fundraiser on July 27th, for the department. He will contact Reese to prepare a resolution for street closures.  He reported 2 fire and 9 rescue calls since the last meeting. The department has brought up Elizabeth Ruble as a probationary member.  The fire department will be conducting kids water fights for Labor Day and concession stands during the Labor Day truck pull. He asked the Council to approve a plan to turn the cul-de-sac on Southern Prairie Drive into a helicopter landing pad. This would involve painting a large “H” on the cul-de-sac.

Police Chief, Rick Tasler, reported his department has closed several theft cases, as well as a felony theft case. He stated his department came in under budget for FY 18-19.

Adam Ostert, chairperson of the Planning and Zoning Commission advised the Council that the commission has given their approval for the rezoning of 505 Milwaukee Street from residential to Commercial, and the area known as Tiger Run from Residential to R-4 Residential.

Motion by Councilperson Ostrander, seconded by Councilperson Burich to approve the resignation of Denise Moore from Board of Adjustments.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Burich to set public hearings for July 1, 2019 at 5:30 for consideration of rezoning of Tiger Run and 505 Milwaukee Street.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve Resolution #30-18-19, “A Resolution to Transfer Funds for the Fiscal Year Ending, June 30, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Rigby to approve the renewal of tobacco permits for Casey’s, Market of Madrid, Git-N-Go Convenience Store and Dollar General, by consent agenda.

Ayes: All Present                                                                 Motion Carried

The Council considered a proposal from Simmering-Cory to conduct a Low to Moderate Income Survey in Madrid. The survey results are needed to apply for a CDBG grant which would help provide funding the upcoming Iowa DNR mandated sewer plant updates. Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the agreement.

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve Resolution # 31-18-19, “Resolution Terminating Paying Agent and Registrar and Transfer Agent Agreements with Bankers Trust Company and Approving new Agent and Registrar Agreement.” The resolution terminates the current agreement with Bankers Trust, and assigns the duties to Bank of Oklahoma.

Ayes: All Present                                                                 Motion Carried

The Council discussed the condition of the city owned former antique building and theatre located at the corner of West 2nd Street and Main Street. A recent building inspection estimated it would take around $300,000 to make the structures sound enough for interior work. There has been little or no activity trying to sell the properties. The Council asked that Scott Church obtain bids to tear down the structures. The matter will be discussed again at a future meeting.

Motion by Councilperson Rigby, seconded by Councilperson Burich to close the regular City Council meeting.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Burich to open a closed session in accordance with Iowa Code Chapter 21.5, (1)(i), to discuss personnel issues. The employee requested in writing to go into closed session for the matter.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Rigby to closed the closed session.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Ostrander to re-open the regular session of the City Council Meeting. Mayor Pro Tem Shaver stated a closed session was held to discuss the annual review and contract for Rick Tasler.

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve a new contract for Rick Tasler.

Ayes: All Present                                                                 Motion Carried

Lee Barclay of 504 Milwaukee Street, asked the Council to read out loud the resignation letter submitted by Denise Moore as she resigned from the Board of Adjustments. Mayor Pro-Tem Shaver advised the letter was posted on the City website and also was published in the Madrid Register News.

Kurt Kruse of 805 S. Union Street, Madrid approached the Council to express his concern with the possible contact awarded to Rick Tasler during the closed session. He does not believe Lexipol is being used, Ordinance codes are not being enforced and body cam footage he believes was recorded without the knowledge of the person being recorded. He pointed out treatment of previous Mayor and Council members as negative, Tasler’s social media presence during last summer’s upheaval. He feels there is no transparency in the current administration’s actions.

Dwayne Lombardi of 622 Kingman Avenue approached the Council to ask some additional questions regarding Tiger Run. Mayor Pro-Tem advised the Council has not looked over the original plat as the rezoning has not yet been passed by the Council. It was suggested that he attend the next meeting of the Planning and Zoning Commission to have his specific questions answered.

Don Lincoln of 1672 334th Road advised a plan cleanup day in Madrid will need to be moved back to fall, to obtain the dumpsters needed for the project. The plan is to line up several dumpsters and have volunteers go street by street to pick of refuse to place in the dumpsters.

Lincoln reported on a recent Friends of the Trail, stating painting has started for the directional signage on the streets for the Uptown Loop. A presentation of an ISU group spearheading a “bird friendly city” initiative spoke with the group and plans to share their thoughts on attracting birds to the Dalander Prairie area.

Motion by Councilperson Rigby, seconded by Councilperson Shaver to close the City Council Meeting at 6:30 p.m.

City Council Minutes – June 3, 2019

Click Here to download and print minutes

Madrid City Council
Regular Meeting
June 3, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro Tem Lane Shaver presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Mayor Tom Brown was absent, but joined the meeting at 6:07p.m.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Library Director Angie Strong, Labor Day Commission Chairperson Lacey Ortiz, City Treasurer Don Fatka, and City Attorney John Flynn.

Motion by Councilperson Ostrander, seconded by Councilperson Samples to approve the agenda for May 20, 2019, with the addition of item b, under Labor Day, Request for Approval of A to Z Rental agreement.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Burich to open a public hearing regarding a rezoning request for “Tiger Run”. John Flynn advised of the process for rezoning stating this is the first public hearing for the rezoning of Tiger Run. After the hearing the request will be transferred to Planning and Zoning who will then make a recommendation to approve the rezoning or not, at the City Council meeting on June 17th. Once that is complete, the Council can choose to set a second public hearing to approve the request on July 1, 2019. Duane Lombardi of 622 Kingman Blvd, Madrid, stated he is in favor the proposed housing addition to be known as Tiger Run. He raised concerns with drainage of the area, and maintaining the streets during construction of the homes. He was also concerned with not having an exit to Highway 210 from the new development. He feels the Catholic Church whose property adjoins the proposed development may be willing to sell some property to allow for an access to Highway 210. Jason Springer, developer of Tiger Run approached the Council and Lombardi to state that matters of drainage were determined by engineers hired for the project. He does not feel that access to Highway 210 is an option due to DOT regulations. Springer plans to put an access road into the development for construction traffic. Springer is asking for rezoning of the area from R1 to R4 to allow for greater leniency in zoning rules. Motion by Councilperson Samples, seconded by Councilperson Rigby to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to open a public hearing regarding Resolution a request to rezone 505 Milwaukee Street from RI to Commercial. No citizens approached the Council to discuss the matter. Motion by Councilperson Samples, seconded by Councilperson Rigby to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Councilperson Samples declared a conflict of interest regarding 9(b.) (A.) on the agenda as that matter requests approval of his spouse as a member of the Labor Day board.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the City Council meeting minutes of May 20, 2019, and the Library Meeting Minutes of May 8, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the claims for June3, 2019 in the amount of $1,078,395.24.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve the hiring of Susan Wright as a public works employee in charge of the park.

Ayes: All Present                                                                 Motion Carried

Church reported he attended a recent pre-construction meeting for the upcoming school street project and shared meeting notes with the Council. Work on the project is planned to start around June 10, 2019. Church advised he was be hiring Accujet to line pipes along North Water Street due to drainage problems in the area. He also plans to do a lighting upgrade at the water plant.

Mayor Brown advised Church of a live wire located near the softball fields on land adjacent to his property. Church will have the problem resolved.

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to appoint Melanie Samples to the Madrid Labor Day Commission.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve a contract with A to Z Rental to supply tents for the Madrid Labor Day Celebration.

Ayes: All Present                                                                 Motion Carried

Lacey Ortiz, Labor Day Commission Chairperson reported D.J. Simplicity has been approved to hold the teen dance at the Labor Day Celebration. The dance will be held in the Community Room. The commission is currently working on details for the beer tent and vendors. Food vendor forms are being received. The bags tournament has also been scheduled.

Library Director Angie strong reported the kick-off for the summer reading program will be held Thursday, June 6th at the elementary school.  The ISU “Bug Zoo” will be presenting on June 10th. Sign up is open for the reading incentive program. Children can earn “brag tags” where they can earn beads which can be cashed in for prizes as they read. A “rubber duckie” reading program will be held for preschool age children.

Strong advised the flooring in the conference room at the library is being replaced. She also stated there are some issues with the windows, causing dry wall repair.

Upcoming programs at the library are adult coloring, movie night, chess, Pinterest party and teen after hours.

Fire Chief Scott Maddux reported 12 rescue and 1 fire call in the last two weeks. The auto charger on one vehicle will be replaced. There is a business meeting on June 5th. He also reported he plans to obtain grants to place AED units into local churches.

Police Chief Rick Tasler reported he attended a recent training class. He continues to work cleaning up properties for Labor Day weekend.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve Resolution # 29-18-19, which appoints Marlan Poage to represent the City of Madrid in a work group being formed to bring fiber optics to Madrid.

Ayes: All Present                                                                 Motion Carried

The Council set the date for a workgroup meeting to discuss ordinance updates. The meeting will be held on June 8, 2019 at 8:00 a.m.

City Clerk Mary Jo Reese advised the interim financing GO Loan at City State bank in the amount of $815,000 has been paid. Bond proceeds from the sale of the 2019 GO bond of $2.5 million has been received.

Councilperson Shaver requested the issue of the contract for the Police Chief along with a performance review be placed on the agenda for the next City Council meeting.

Mayor Brown asked that an agenda item concerning the old Anheiser Busch building and possible disposition of that building and the theatre building. He will speak with Scott Church regarding putting a little paint on the buildings and removing overgrown vegetation from the surrounding area.

Motion by Councilperson Shaver, seconded by Councilperson Samples to close the meeting at 6:50 p.m.

City Council Minutes – May 20, 2019

Click here to download and print minutes

Madrid City Council
Regular Meeting
May 20, 2019
5:30 p.m.

The City Council meeting was called to order at 5:31 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk, Deb Biegger, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Board of Adjustments member Randy Dalton, Labor Day Commission Chairperson Lacey Ortiz, and City Treasurer Don Fatka.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for May 20, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to open a public hearing regarding Ordinance #488. There were no attendees present who wished to discuss the proposed ordinance. Motion by Councilperson Rigby, seconded by Councilperson Burich to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Samples to open a public hearing regarding Resolution # 28-18-19, “FY 18-19 Budget Amendment.” No comments were received regarding the resolution.

Ayes: All Present                                                                 Motion Carried

No Councilpersons declared a conflict of interest.

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve the City Council meeting minutes of May 6, 2019, and the Library Meeting Minutes of April 9, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the claims for May 20, 2019 in the amount of $591,689.64. Councilperson Shaver questioned the cost for garbage removal, Reese indicated that was a normal monthly charge which is reimbursed through billing of customers.

In the absence of Public Works Director, Scott Church, Reese reported he received 12 applications for the open public works position. He will be interviewing all twelve on Tuesday and Wednesday of this week.

Mayor Brown advised the Council that Church had obtained two additional bids for the asphalt patching work as requested by the Council at the previous meeting. The other two bids were higher, and Manatt’s has completed the patching work.

Lacey Ortiz, Labor Day Commission chairperson reported the Labor Day Commission approved the addition of spin art and Army of the Southwest civil war recreators to the celebration. The commission is currently seeking nominations for grand marshal of the Labor Day parade.

Scott Maddux, Fire Chief, reported 13 rescue, and 3 fire calls since the last council meeting on May 3rd. The department will be holding a rescue and fire drill on May.

Motion by Councilperson Rigby, seconded by Councilperson Samples to waive the second reading, and approve the third reading of Ordinance #488, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by adopting the Terms of this Code of Ordinances which Establishes the Planning and Zoning Commission”

Ayes: All Present                                                                 Motion Carried

The Council was advised of the resignation of Planning and Zoning Board Member Paul Mills.

Zach Dalton, owner of 501 Milwaukee Street, approached the Council to ask consideration to rezone 505 Milwaukee Street from R1, Residential, to Commercial. The property is not large enough to accommodate a residential dwelling. Dalton would like to purchase the lot from Rodney Dalton, fence the lot and use it for parking for his business. He obtained the signatures of all six adjacent property owners approving the change in zoning. Motion by Councilperson Rigby, seconded by Councilperson Burich to set the date for a public hearing on the matter for June 3rd, 2019 at 5:30 at Madrid City Hall.

Ayes: All Present                                                                 Motion Carried

Jason Springer approached the Council to ask that the Council consider rezoning of a tract of land he owns in Madrid, from R1 Residential to R4 Residential for the purpose of creating a new housing development, Tiger Run. Motion by Councilperson Samples, seconded by Councilperson Ostrander to set a public hearing on the matter for June 3rd, 2019 at 5:30 p.m. at Madrid City

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve Resolution #28-18-19,”Fy 18-19 Budget Resolution” City Clerk, Reese explained much of the changes in budget for this year involve the receipt of bond money which will be deposited in the City of Madrid account on May 30, 2019, and expenses already paid which are related to the upcoming street project.

Ayes: All Present                                                                 Motion Carried

The Council set the date of June 8th at 8:00 for a work group session on updates to the City of Madrid Code of Ordinances.

Dualla Carlson of 304 N. Locust Street asked the Council if there are any updated plans to replace the cabin at Edgewood Park. The Council advised there are no plans at this time due to funding constraints.

Don Fatka of 2314 QF Lane approached the Council to advise of flood relief efforts for victims of the floods in southeast Iowa. He and his wife previously delivered a variety of needed supplies and gift cards to residents of the area and are planning a return trip with more supplies. Anyone wishing to donate may contact Don, or drop off items or cash at the E-Free Church on Monday May 27th. Interested persons may check the list of needed items on the Madrid, Iowa facebook page, or the City of Madrid website.

Councilperson Shaver reported he met recently with a group of citizens interested in forming a task force to negotiate obtaining high speed internet for the citizens of Madrid. They asked the Council to appoint a member to this taskforce. The City Clerk will develop a resolution appointing a person to the task force which will be presented at the Council Meeting on June 3rd, 2019.

Councilperson Rigby stated he was contacted concerning a tall grass ordinance issue. He met with the homeowner who was having mower problems and will resolve the matter shortly. He asked that citizens in Madrid help each other out in these types of circumstances instead of complaining.

Councilperson Ostrander commented he has received complaints about the condition of sidewalks in residential areas. He was advised sidewalks are the responsibility of the homeowner. Ostrander will also speak with Public Works Director Scott Church regarding the issue.

Councilperson Samples also fielded several complaints about tall grass.

Motion by Councilperson Shaver, seconded by Councilperson Burich to adjourn the City Council Meeting at 7:08 p.m.

City Council Minutes – May 6, 2019

Click here to print and download minutes

Madrid City Council
Regular Meeting
May 06, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander and Lane Shaver. Chuck Rigby was absent.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Board of Adjustments member Randy Dalton, Labor Day Commission Chairperson Lacey Ortiz and City Treasurer Don Fatka.

Motion by Councilperson Shaver, second by Councilperson Samples to approve the agenda for May 6, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, second by Councilperson Ostrander to open a public hearing regarding the upcoming Elementary School Streets Reconstruction Project. Denise Moore of 2267 S. Avenue, Madrid, approached the Council to question why the entire city population is paying for curb and gutters for the project as opposed to adjacent property owners being assessed the cost as has been done in the past. She feels there is a large retired population in Madrid who cannot afford to have their taxes raised due to the cost of the project. She feels the Madrid School District should participate in the cost. Mayor Brown explained the school district does not have the legal authority to spend money to maintain property they do not own, such as the street. Lee Barkley of 504 Milwaukee Street, Madrid stated he also feels the adjacent property owners to the project should pay for the curb and gutter portion of the project. Don Lincoln of 1672 334th Road asked the Council if moving forward, when curb and gutter projects are being done, would the adjoining property owners be assessed as has been the policy in the past. Councilperson Samples also asked if the city was setting a precedent by not assessing the adjacent property owners. Motion by Councilperson Shaver, seconded by Councilperson Burich to close the public hearing.

Ayes: All Present                                                                 Motion Carried

No conflict of interest declarations was declared by any member of the Council.

Motion by Councilperson Ostrander, seconded by Councilperson Samples to approve the City Council meeting minutes of April 15, 2019, Planning and Zoning meeting minutes of April 11, 2019 and Labor Day meeting minutes of April 2, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the claims for May 6, 2019 in the amount of $194,404.63

Ayes: All Present                                                                 Motion Carried

Nathan Summers, of D.A. Davidson, and financial advisor for the City, approached the Council to discuss the recent Standard and Poor’s rating decrease. In his discussions with Standard and Poor’s he learned that much of the rating decrease involved the movement of money out of the general fund, which showed as a negative impact on the ratings score. Money was moved from the general fund during the last two years into the proper funds. Standard and Poor’s did not have that information when the city was previously rated. Summers feels the city has done the proper thing by allocating the money to the proper accounts. He highlighted strong management and current financial policies and amortization of current debt as positives points in the rating. Summers recommended to the Council that the awarding of the bonds go to the low bidder, UMB with a rate of 2.78%. Four bids were received. He feels the rate is very strong compared to other bond transactions in the market. Due to the cost overruns from the contractor’s bids, it was decided to borrow the maximum amount of $2.5 million. Summers explained that due to the low interest rate received, the principal and interest payment will stay level with previous estimates. He shared the other bids received for the bonds, and explained he used the actual bid amounts for the elementary school and Highway 210 projects in his calculations.

Don Lincoln of Nerem and Associates updated the Council regarding sales activity for city owned property at 246 West 2nd Street. He advised there has been some interest in the property, however, a recent potential buyer had an engineer inspect the building and discovered that the south wall, and one third of the west wall will need to be rebuilt from the ground up. He estimates total cost to restore the outside would be around $300,000, plus the cost of interior work.

Madrid Area Chamber of Commerce chairperson, Travis Risvold reported a successful city-wide garage sale day, “Food Truck Thursday’s” will be this week at Jensen Park from 6-8 p.m. MAC is currently working on new signage for the trail map, and trailhead sign. The next MAC open house will be May 16th at 5:00 p.m. at Victorian Air BnB. He invited everyone from the City Council to attend MAC meetings. Risvold also stated there is a subcommittee that is looking into the matter of fiber optics for Madrid. He will discuss that subject as more information becomes available.

Public Works Director Scott Church asked the Council to approve an expenditure in the amount of $70,930 for asphalt overlay on various areas of the city. The Council asked that Church obtain two more bids for the work before approval is granted.

Perry Gjservik of SEH Engineering discussed the bids received for the elementary school street project and advised the bids did come in over the estimate. He shared the bid tabulations from the three bids received for the project. He recommended the Council approve the bid submitted by Absolute Concrete of Slater for $1,396,665. Gjservik stated several factors resulted in bids coming in over estimate, one being the timing of the project as many contractors are already booked for the upcoming construction season, also the project needs to be done during the summer months and is being split into two stages.

The topic of who should pay for curbs and gutters for the project was discussed again. That issue will be discussed at a future date. Motion by Councilperson Ostrander, second by Councilperson Burich to approve the bid as submitted from Absolute Concrete Construction.

Ayes: Burich, Ostrander, Shaver                Nays: Samples                       Motion Carried

Scott Church asked the Council to approve a salary increase for Mike Forristall who recently took the job as water plant operator. He has been employed by the City of Madrid for 18 years and has all his certifications needed to operate the water and sewer plants. Motion by Councilperson Samples, seconded by Councilperson Burich to increase the salary of Mike Forristall to $31.03 per hour due to the reclassification.

Ayes: All Present                                                                 Motion Carried

Lacey Ortiz of the Madrid Labor Day Commission advised the Council she obtained three bids from vendors to supply bounce houses and labor for the Labor Day Celebration. Ortiz asked the Council to approve a bid from JP Party Rentals in the amount of $3,959. The contract will include various bounce houses or slides for ages from toddler to teens. Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the awarding of contract.

Ayes: All Present                                                                 Motion Carried

Ortiz reported the commission is considering adding spin art, kiddy corner and a Fortnite tournament. A balloon artist has been hired and bands have been scheduled for all days. Most bands are being sponsored with donations.

Library Director Angie Strong reported the library has partnered with other Iowa libraries to offer an “Adventure Pak. If you have a valid Madrid Library card, you can get free passes to area recreational attractions. The passes can be accessed through the Madrid Library website. She advised she plans to replace the flooring in the meeting room at the library. She will be hosting all three library classes at the library during the upcoming week for a tour. Upcoming events include Early Out Lego Crew, Movie Night with the Lego Movie 2, Chess Club, Adult Coloring and Family Board Game Night.

Mayor Brown noted a summary for Park Board information received from Jolynne Carlson and asked that the information be placed on the City of Madrid website.

Rescue Captain Randy Pecenka stated he has been working on junk vehicles with Rick Tasler. He asked the Council to approve using the parking area next to the post office for a Jaws of Life Training. He also advised the computer system currently used at the Fire Department needs to be updated and connected to the City of Madrid server. He presented the Council with an assessment of their current computer system.

Fire Chief Scott Maddux reported there have been 16 rescue calls and no fire calls during the last two weeks. He advised Joanna Spence has been brought up as a probationary member of the fire/rescue department. She was previously the public relations officer for the department. The grass truck has been repaired and parts for the pump have been ordered. The annual Fireman’s dance has tentatively been scheduled for July 27th. He advised of an upcoming training drill planned with Black Hills Energy. He will also be scheduling mandatory radio classes.

Motion by Councilperson Samples, seconded by Councilperson Shaver to approve the first reading of Ordinance #488, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by Adopting the Terms of this Code of Ordinances Which Establishes the Planning and Zoning Commission.” This sets the public hearing for May 20, 2019 at 5:30 p.m.”

Ayes: All Present                                                                 Motion Carried

Police Chief Rick Tasler advised there is a fox family living off the High Trestle Trail. He asked that anyone coming in contact with the family to leave them alone. They will not hurt people. He is also busy removing junk vehicles from the city.

Motion by Councilperson Ostrander seconded by Councilperson Burich to open a approve the third reading of Ordinance #490, “ITC Franchise Agreement”.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to set the date for the FY 19 budget amendment for May 20, 2019 at 5:30 at City Hall.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve Resolution # 27-18-19, “Resolution Authorizing and Approving a Loan Agreement Providing for the Sale and Issuance of General Obligation Corporate Purpose and Refunding Bonds, Series 2019 and Providing for the Levy of Taxes to Pay the Same.”

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve a request for liquor license from Sisters in Cheese.

Ayes: All Present                                                                 Motion Carried

The Council discussed choosing a date for a work group that would consider changes to some of the City of Madrid Ordinances. A date will be chosen at the next City Council Meeting on May 20th. He stressed that all Councilpersons are expected to review the proposed changes to the ordinances before the meeting.

Councilperson Samples gave some members of a Code of Ordinances book, complete with updated ordinances. He stressed that the book should be returned to City Hall at the end of their term on the City Council.

The Council considered the appointment of Shevaghn Moore to the Senior Activities Commission. Moore introduced herself to the Council and expressed her desire to volunteer in the community. Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve the appointment. Commission member Martha Furness advised that she and other volunteers cleaned out the basement in the SAM Center building. She also advised some work needs to be done to the outlets at the center.

Ayes: All Present                                                                             Motion Carried

Don Lincoln, representing Friends of the Trail approached the Council to ask permission to move the Coal Miner display from its present location on Highway 17, to a new location at the Dalander Trailhead. Once moved to the Trailhead, it would become part of the Madrid park system, and would be maintained by the City. Lincoln also advised the group is looking at moving the site of the planned Coal Miner entrance along the trail to another location due to heavy snow run off in the original location.

Lincoln is still working on a Madrid cleanup day, and asked the City’s support of the event. He will present more information to the City Council at an upcoming meeting.

Kurt Kruse of 805 South Union Street approached the Council to thank public works for placing rock in the roadway in front of his home where it washes out. He advised he had received a threatening voicemail on his phone from a Councilmember. He asked Mayor Brown if his appointment to the Senior Activities Commission was still being considered. Mayor Brown advised he would be happy to have a person to person conversation with Kruse considering the matter.

Jake Vaughn of 510 South Market Street approached the Council to express his concern with parking near the corner of South Market and West 6th Street. He would like no parking signs placed on the road near the area as it’s a blind corner when cars are parked near the corner.

Lacey Ortiz thanked Public works for rock placed at the end of her driveway. She thanked the Council for its support of the Community Garden.

Councilperson Samples thanked the Fire Department for its handling of a recent gas leak at his residence. He reported he received a complaint about Police Officer Mackey concerning his fast driving during a recent traffic stop. Samples reviewed the film of the incident and the fastest he drove was 45 mph in a 35 zone.Police officers do not always run with lights on for safety. He did reach 50 mph once he was out of the congested area of town.

Councilperson Burich explained he plans to side with the rights of citizens during upcoming issues.

Councilperson Ostrander noted a pool being built at a new home near Edgewood Park does not currently have a fence, however the project is not complete.

City Clerk Mary Jo Reese reported she, Scott Church and Deb Biegger had met with a representative from FEMA recently. The FEMA representative shared the new preliminary flood plain maps for Madrid. The new maps would remove several residences from the flood plain. The new map will not be official until sometime in 2020.

Motion by Councilperson Shaver seconded by Councilperson Samples to adjourn the City Council meeting at 7:37 p.m.

City Council Minutes – April 15, 2019

Click here to download and print minutes

Madrid City Council
Regular Meeting
April 15, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka and Planning and Zoning member Randy Dalton.

Motion by Councilperson Shaver, second by Councilperson Samples to approve the agenda for April 15, 2019. Councilperson Shaver asked agenda item # 10, Citizens and Organizations to address the Council”, item a.) be moved forward to allow presenters from the Madrid Historical Society to leave the meeting for another appointment.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, second by Councilperson Ostrander to open a public hearing regarding Ordinance #491, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by Amending Provisions Pertaining to the Policy and Administration Ordinances, Title II, Chapter 3.”  There were no citizens present who which to discuss the ordinance. Motion by Councilperson Samples, seconded by Councilperson Rigby to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, second by Councilperson Shaver to open a public hearing regarding Ordinance #492, “An Ordinance Amending Chapter 3, Traffic Code of the Code of Ordinances of the City of Madrid, Iowa, 2018, by Adopting the Terms of this Ordinance Regulating the Operation of Golf Carts, Snowmobiles, All Terrain Vehicles, and Off-Road Utility Vehicles Within the City Limits of Madrid, Iowa. There were no citizens present who wished to comment on the ordinance. Motion by Councilperson Motion by Councilperson Ostrander, seconded by Councilperson Shaver to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to open a public hearing regarding Ordinance #490, “ITC Franchise Agreement”. There were no citizens present who wished to comment on the proposed agreement. Troy Weary of ITC presented the Council with maps showing the route of proposed transmission lines, explaining the lines would be overhead, and not buried at this time. Motion by Councilperson Rigby, second by Councilperson Shaver to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, second by Councilperson Ostrander to approve the City Council Meeting minutes of April 1, 2019, Library Meeting Minutes of March 19, 2019, and Labor Day Meeting Minutes of March 12, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, second by Councilperson Shaver to approve the claims of April 15, 2019 in the amount of $ 63,389.81.

Ayes: All Present                                                                 Motion Carried

Ray Ohrtmann and Keith Kudej of the Madrid Historical Society approached the Council to ask permission to place a historical marker on a parcel of land in Boxtown, on the north side of the intersection of East 6th and Madison Streets, owned by the City. The historical society has received a donation of $7,600 to start the project which would be an obelisk shaped marker and brick apron around the marker which would commemorate life in the mining town known as Boxtown. Plaques would be placed on the obelisk.  They asked that the area be designated as part of the City of Madrid park system. Motion by Councilperson Samples, seconded by Councilperson Shaver to approve the project and designate the area as a part of the City of Madrid park system.

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong reported the resignation of part-time library aide Robin Brown. She also reported the library received a grant recently from the Lowrey Trust in the amount of $1,500, and another grant from Community Chest for $1,000, both of which will be used for the summer reading program. The library also received a gift of the complete set of Iowa Award books from an anonym’s donor. Upcoming programs include Storytime, Book Discussion, Adult Coloring, Teen After Hours, Early Out Space Program and Pinterest Party.

Parks and Recreation Board member Jolynne Carlson was unable to attend the meeting and wrote a commentary which was read by Mayor Brown. Carlson reported the fundraiser, “Egg my Yard” had a great response on social media, however did not receive as many actual orders as hoped. Carlson hopes to have the first “Concert in the Park” event scheduled for some time in June. She noted she has been trying to work with the youth rec leagues to promote them through the park. She did not receive much response from those groups.

Fire Chief Scott Maddux questioned whose responsibility it is to keep the oil tank for the generator at the fire station full. It is the responsibility of the fire department. He reported there had been 8 rescue calls and two fire calls since the last council meeting. He also reported the pump in the grass truck has cracked. The department is currently deciding how to solve the problem. Maddux advised the department is currently accepting applications for two new members. The Madrid Fire Department along with the Slater Fire Department performed a training house burn on Zook Spur Road. Maddux would like updated maps of the City. The department is looking at having their annual dance on July 20th or 27th. Mayor Brown advised Maddux that he should contact Lane Shaver with any equipment issues instead of reporting that information at the Council Meeting.

Public Safety Director Rick Tasler thanked Karl Harris of the Woodward Fire department for donating two defensive tactics suits to the department. He is currently working to remove junk vehicles from the city. A group of volunteers gathered over the weekend to clean up property owned by a disabled person. They will be working to clean up the properties of several other persons. He has also been working with the owner of the trailer court on County Line Road to clean up that property.

Motion by Councilperson Samples, seconded by Councilperson Burich to approve the second reading of Ordinance #491” and to waive the third reading of the ordinance.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the second reading of Ordinance # 492 and to waive the third reading of the ordinance.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the appointment of Randy Dalton to the Board of Adjustments. Dalton currently served on the Planning and Zoning Commission.

Ayes: All Present                                                                 Motion Carried

The Council considered the first reading of Ordinance #488, ‘An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by Adopting the Terms of this Ordinance which Establishes the Planning and Zoning Commission.” Currently there are three members who do not reside within the city limits of Madrid serving on the board. The Council discussed various residency requirements and decided there should not be a residency requirement. If there are not enough members from within the City limits, they can approve members from the County or School District.  They asked that Reese change the terminology of the ordinance and present the ordinance again at the next Council meeting. Nancy Christensen noted every other state has residency requirements for Planning and Zoning. John Flynn advised Iowa law is not clear on the issue, however he is fine with having members from outside of the city.

Jason Springer, developer of ‘Tiger Run”, and Randy Dalton, former member of Planning and Zoning, approached the Council to request rezoning for property he purchased on the east edge of Madrid. The area is currently zoned Agricultural. He would like to rezone the area to R4- Planned Residential in order to proceed forth with a planned housing development. Dalton indicated the request had been approved by Planning and Zoning. Springer stated he only needs R-4, not PUD, (Planned Urban Development.) Springer stated the property has been purchased, after rezoning he will present the final plat to Planning and Zoning.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the second reading of Ordinance # 490,” An Ordinance Approving a Franchise Agreement with ITC.”

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Samples to approve a request for renewal of liquor license for Flat Tire Lounge.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve a request for renewal of liquor license for Git-n-go convenience store.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve a payment in the amount of $91,746 to Midwest Insurance Inc. for renewal of insurance for the city, and $2,530 for renewal of cyber insurance by consent agenda.

Ayes: All Present                                                                 Motion Carried

Councilperson Burich discussed requiring fencing around swimming pools within the city. The city currently has no ordinance requiring fencing around pools. Burich stated that many insurance companies require that pools be fenced. Councilperson Shaver feels the City should not mandate fencing. It was decided that Burich would do more research on the issue and possibly form a work group to discuss the matter.

Mayor Brown stated there should be a written process for ordinance consideration, review and revision. He recommended that a workgroup be formed to review new or changed ordinances before the ordinances are presented to the Council for approval. Councilperson Samples was appointed to form a workgroup which would meet on a Saturday morning.

John Flynn advised the City had received a letter from an attorney in Des Moines stating they are representing employee Mike Fischer in a Workman’s Compensation claim he filed for an injury he received in September of 2018.

Nolan Anderson of Boy Scout Troop 150 in Madrid told the Council he is making flag retirement boxes as his Eagle Scout project. He shared a photo of the proposed boxes and asked that he be allowed to place a box at City for collection of damaged flags that need to be retired. The Council approved the request.

Kurt Kruse of 805 South Union Street approached the Council to ask if any progress was made regarding a traffic control device near Edgewood Park. It was previously discussed by the Council that they may consider a temporary stop sign to be placed on Main Street during ball games. Councilperson Samples stated there are liability issues regarding the placement of a stop sign on the road. Sidewalks would need to be installed along the east side of Main Street before a stop sign could be placed in the area. The Police Chief and Public Works Director also stated they agree with the decision.

Kruse asked Mayor Brown when he may be approving his previous application for the Senior Citizens Commission Board. Mayor Brown stated he has no intention of appointing Kruse to the Board.

Nancy Christensen of 2267 S. Avenue reminded the Council there are laws regarding conflict of interest in City government. She pointed out an item on a previous claims report where members of the Council should have declared a conflict of interest. She pointed out that improvements to street and sidewalks of abutting property owners which will be included in the upcoming capital project around the elementary school is being funded with taxpayer funds and not being accessed to individual property owners as has been done in the past. She feels that since one member of the Council lives in that area and will benefit from the project that he should declare a conflict of interest. Councilperson Rigby stated he has received legal counsel on the matter and feels confident that he does not have to declare a conflict of interest concerning the matter.

Mayor Brown read a Mayor Proclamation submitted by YSS of Boone County. Taylor Nehring of YSS advised the 6th graders of Boone County write a letter agreeing to be drug and alcohol free during the prom and graduation season when they are seniors in high school. During that time, they will receive their letters back that they wrote as 6th graders.

Councilperson Samples advised a citizen that the Council is actively soliciting members for boards and commissions. Councilperson Ostrander was approached by a citizen who asked that the Council reconsider the fireworks ordinance. He also registered a complaint about horseback riders who do not clean up after their animals. Councilperson Shaver issued an invitation to the Council and members of the Community to attend an Arbor Day event on April 27th which will take place at the Iowa Arboretum and will be attended by Governor Kim Reynolds. He also advised the Council the Pony Express Riders will be coming through Madrid on the morning of April 20th collecting donations, which will be taken to Camp Sunnyside. He expects there to be 75-80 horses and riders. Chuck Rigby asked that the Council hold a moment of silence for Clark Helms who recently passed away.

Mayor Brown advised he recently attended a Boone County Human Services meeting. Many organizations presented a program on the various Human Service agencies in Boone County. He will be asking city hall personnel to add links to the agencies on the city’s website.

Motion by Councilperson Rigby, seconded by Councilperson Burich to adjourn the City Council meeting at 7:24 p.m.

City Council Minutes – April 1, 2019

Click here to download and print minutes

Madrid City Council
Regular Meeting
April 1, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Marvin Ostrander, Chuck Rigby and Lane Shaver. Steve Burich was absent.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Park and Recreation Board Chairperson Jolynne Carlson and Labor Day Board Chairperson, Lacey Ortiz.

Motion by Councilperson Samples, second by Councilperson Ostrander to approve the agenda for April 1, 2019

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, second by Councilperson Rigby to open a public hearing regarding the proposed SRF Loan environmental review. No one was present at the meeting who wished to comment on the review information, and no correspondence was received at City Hall concerning the matter. Motion by Councilperson Shaver, seconded by Councilperson Rigby to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Shaver to open a public hearing regarding the proposed 2019 GO Bond Issue. There was no correspondence received at City Hall regarding the matter and no one was present at the City Council meeting who wished to discuss the bond issue. Motion by Councilperson Rigby, seconded by Councilperson Burich to close the public hearing.

Ayes: All Present                                                                 Motion Carried

No Councilperson wished to declare a conflict of interest with any item on the agenda.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the City Council meeting minutes of March 18, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, second by Councilperson Samples to approve the claims of March 4, 2019 in the amount of $104,175.99

Ayes: All Present                                                                 Motion Carried

Rachel Mann and Sara Behn of the Boone County Hospital Foundation asked the Council’s permission to use the grass area at the Johnson Family Trailhead near the High Trestle Trail for the upcoming Trestle Hustle 2019 Duathlon on June 15, 2019.

Travis Risvold, president of the Madrid Area Chamber of Commerce reported The MAC banquet will be held Friday, April 6th at Snus Hill Winery. He also advised “Food Truck Thursday” will be starting, MAC will pay the fees for the vendors. The city-wide garage sale sponsored by MAC will take place on May 4, 2019. Persons wishing to participate can sign up at the Wilcox Printing office.

Motion by Councilperson Samples, second by Councilperson Ostrander to set a public hearing on the City of Madrid Public Improvements project. The public hearing will be held on May 6th, at 5:30 at City Hall.

Ayes: All Present                                                                 Motion Carried

The Council considered a letter of resignation submitted by Mike Fischer. His last day of employment will be April 26th after 26 years of service. Motion by Councilperson Shaver, second by Councilperson Samples to accept the resignation of Mike Fischer.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Rigby to approve a request to hire a full-time public works employee. This person would be hired to care for the parks, as Andy Tiernan will be going to streets full time. Church plans to advertise for the position in May.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to allow Church to hire a part-time summer employee.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, second by Councilperson Rigby to set the date for the bid opening for the elementary school project for April 30, 2019 at 2:00 p.m. Final plans will be issued to bidders on April 9, 2019.

Ayes: All Present                                                                 Motion Carried

Church ask the Council to approve an expenditure in the amount of $8,148 to Precision Concrete Cutting. The company will grind down and repair the sidewalks owned by the City to make them ADA compliant. Church stated this will not be a permanent fix, but will save the city money for the short term. Motion by Councilperson Rigby, second by Councilperson Samples to approve the expense.

Ayes: All Present                                                                 Motion Carried

Church reported on a meeting held recently with residents of the Reddish Addition concerning the water lines in their development. The City owns the water main that runs past the addition, however the water lines are privately owned. He stated the City will not be taking over the lines, however he offered to help with any repairs, which would then be paid for by the Reddish Addition residents.

Church also advised the public works employees will be attending a conference in Des Moines on April 4th where they will be attending various workshops and seminars. Church hopes to open the public restrooms and water salesman for the summer as soon as the weather warms.

Lacey Ortiz of the Labor Day Commission reported their last meeting was attended by a balloon artist. The commission is considering hiring him to entertain at the Labor Day Celebration. Chuck
Rigby addressed the commission and announced the band; Cold Filtered will perform on Friday night of the celebration and is being sponsored by Dalton Concrete. The Commission is accepting nominations for Grand Marshall of the parade. Nominations can be dropped off at City Hall. The commission is also seeking sponsors to aid in the cost entertainment expenses for the older children during the celebration. The Labor Day meeting scheduled for April 16th has been rescheduled for April 17th and the meeting for May 7th has been rescheduled for May 8th.

Library Director Angie Strong thanked Lane Shaver for providing signage for the recent book sale held at the library. She also thanked the numerous volunteers who helped organize the event which raised over $600 for the library. She reported that she and Steph Fogarty will be attending a conference called “Kids Matter” and hopes to learn new programming ideas to implement at the library. The week of April 7-13 is National Library Week with the theme being, “Libraries equal strong communities.” Several events are being planned during the week. Upcoming events include Early Out video game day, Chess Club, Pinterest Party, Family Board Game Night and movie night with the movie “Aquaman”. Friends of the Library also has door prizes that will be given away.

Jolynne Carlson of the Park Board reported baseball and soccer have started practices. The board is planning a fundraiser called “Egg my House”. For a fee, the board will place Easter eggs in the yards of the homes of participants that can then be found in the morning by their children.

Randy Pecenka of Madrid Fire and Rescue demonstrated the new Lucas device that was recently obtained by the department through a grant program. The device, valued at $16,000 performs CPR rather than having it performed manually. The Lucas device can only be used by trained EMT’s or paramedics.

Fire Chief Scott Maddux requested that City Attorney John Flynn update a document that covers the legal requirements for doing a training burn of a structure. The department currently has such a document; however, they would like to have it updated. The department plans to burn a vacant house on Zookspur Road and will delay the burn until Flynn has completed the document update.

Maddux reported there have been 14 rescue calls and 1 fire call during the last two-week period. Maddux advised he is enforcing the HIPPA and drug and alcohol policies within the fire and rescue departments. Two wireless headsets have been installed in two of the fire vehicles. The department has also received two new sets of fire gear. The next business meeting for the department will be Wednesday April 3rd at 7:00 at the fire station. Pecenka advised the Council of the need to think about replacing some of the fire vehicles due to their age. Councilperson Shaver complimented Maddux for his handling of the department and advised that he make a list prioritizing the needs of the department and bring the list to the City Council for review.

Police Chief Rick Tasler reported the TAC10 system has been installed and they are currently waiting for passwords to access the system. Tasler is currently working on junk vehicle removal. Councilperson Samples reminded the public that all ordinance complaints need to go to Chief Tasler for handling.

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the first reading of Ordinance #491, “An Ordinance Amending the code of Ordinances of the City of Madrid, Iowa, 2018, by amending Provisions Pertaining to the Policy and Administration of Ordinances. Title III, Chapter 3” and to set the public hearing for April 15, 2019 at 5:30 p.m.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, second by Councilperson Ostrander to approve the appointment of Denise Moore to the Board of Adjustments Commission. Councilperson Rigby asked if Moore had attended any meetings before deciding to apply for the position. There has not been a board of adjustments in several years.

Ayes: All Present                                                                 Motion Carried

The Council considered the appointment of Nancy Christenson to the Board of Adjustments. Mayor Brown felt there may be a conflict with Iowa Code Chapter 21, as she is the spouse of Denise Moore who was just appointed to the commission. As he foresees only three people being on the commission in the near future, he is concerned that any dialog between Christensen and Moore may constitute a conflict with the open meetings law. Christensen stressed that she is applying for Board of Adjustments, as there are currently not enough volunteers to conduct a meeting. Her wish is to become a member of Planning and Zoning. Mayor Brown asked to table the appointment until the next City Council meeting.

Motion by Councilperson Samples, seconded by Councilperson Rigby to approve the appointment of Don Lincoln to the Board of Adjustments Commission.

Ayes: All Present                                                                 Motion Carried

The Council considered Ordinance # 492. Councilperson Rigby feels the Ordinance should be amended to allow residents from outside of the City of Madrid to fill the Planning and Zoning Board if there are not enough volunteers from within the city limits. Attorney John Flynn stated Iowa Chapter 414 does not prohibit the addition of members from outside the city limits. Councilperson Samples also feels the membership should be extended to areas outside the city limits if the membership cannot be filled with city residents. Lacey Ortiz recommended allowing residency requirements to allow members from the school district. Nancy Christensen feels Planning and Zoning and Board of Adjustments are different from other boards and commissions as the other boards were designed for social matters. She asked that if the Council decides to appoint members to P and Z from outside the city limits, that they limit the number of people from those areas who can participate on the commission. Christensen asked that the Council consider passing the Ordinance as it stands and amending it later in order that the Planning and Zoning Commission can conduct business in the meantime. Motion by Councilperson Ostrander, seconded by Councilperson Samples to approve the 3rd reading of Ordinance # 492.

Ayes: Samples, Ostrander                          Nays: Rigby, Shaver               Motion: Failed

Mayor Brown asked to table the matter of Ordinance #492 until the next City Council Meeting on April 15, 2019. All Councilmembers agreed they would like to see an addition to the ordinance that would allow members on the Planning and Zoning Commission who reside either in the County of Boone, or the Madrid School district if enough qualified volunteers cannot be obtained from within the city limits.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve Resolution # 25-18-19, “Resolution Setting the Dates for Open Burning Within the City of Madrid.”

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, second by Councilperson Rigby to approve a residential tax abatement request for the property at 511 South Walnut Street.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, second by Councilperson Rigby to approve the first reading of Ordinance #490, “An Ordinance Granting ITC, MIDWEST LLC, the right to acquire, construct, erect, maintain and operate in the City of Madrid, Ia.” The Council discussed whether the lines being installed go above or below ground. Motion by Councilperson Samples, seconded by Councilperson Rigby to approve the first reading of Ordinance #490, which also set the date for a public hearing for April 15, 2019 at 5:30 p.m.”

Ayes: All Present                                                                 Motion Carried

Attorney John Flynn reminded Councilmembers to review the information in the Council Packets so that errors or necessary changes can be caught early on in the approval process.

Don Lincoln of 1672 334th Road reported the Madrid Pacers Car Club will be holding a “Cruise Madrid Night”. The first couple laps will be dedicated to the memory of Gene Morning. Lincoln asked the Council to decide what stipulations they may have for the restoration of the antique store building. Lincoln advised he agrees with the decision to allow people from outside of the city limits to be members of the planning and zoning commission.

Rick Tasler advised he will he will hold his fundraiser,” Kickfest” on June 8th at the Flat Tire Lounge. Money raised will be donated to pay the Saturday or Sunday band for the Madrid Labor Day Celebration.

Kurt Kruse of 805 South Union Street advised the Council of the passing of Don Carlson, husband of former Park Board member Dualla Carlson. Mayor Brown called for a moment of silence to honor Carlson.

Kruse asked that the consider placing a stop sign on North Main Street between Edgewood Park and the ball fields on the east side of the road. He would like a mobile stop sign that can be placed at the location during times the ball fields are being used. Kruse also questioned the status of his application for the Senior Activities Commission. Mayor Brown advised the application had been received.

The Council reviewed correspondence received from Bankers Trust regarding a Service Transition Letter.

The request is to transfer the bond business to United Missouri Bank. The City of Madrid Financial Advisor Nate Summers from D.A. Davidson recommended not transferring to UMB, as another bank has lower rates. Mayor Brown asked that Summers attend the next council meeting to advise of the changes.

Councilperson Shaver commented he is happy with the direction the city taking in several areas. He has received many compliments about improvements being made within the city.

Rigby commented on the process of ordinance approval. He is happy with the way the citizens are stepping up to help clean up the community.

Mayor Brown commented on the removal of the Pizza Palace on Highway 17. He advised the antique store building owned by the City of Madrid has been shown to potential buyers. He hopes to have a bid for the property soon.

Motion by Councilperson Shaver, second by Councilperson Samples to close the City Council meeting at 8:00 p.m.

City Council Minutes – March18, 2019

Click Here to download and print minutes

Madrid City Council
Regular Meeting
March 18, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Mayor Tom Brown and Nate Samples.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Scott Maddux, Senor Center Board Members, Martha Furness and Paul Peters and Labor Day Board Chairperson Lacey Ortiz.

Councilperson Rigby asked that agenda item #1 under Planning and Zoning, the 3rd reading of Ordinance # 488 be tabled, as he has questions regarding the matter that he has not had time to research. Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda with the removal of the listed item.

Ayes: All Present                                                                 Motion Carried

No Councilperson wished to declare a conflict of interest with any items on the agenda.

Motion by Councilperson Samples, seconded by Councilperson Burich to approve the City Council meeting minutes of March 4, 2019, Labor Day Meeting Minutes of January 8, 2019, and Library Meeting Minutes of February 12, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the claims of March 18, 2019 in the amount of $63,070.06.

Ayes: All Present                                                                 Motion Carried

Amanda Welter of Mosquito Control of Iowa presented the Council with information regarding the mosquito spraying process in Madrid. The company has been spraying the City of Madrid for mosquitos for several years. The Council stated they are happy with the service provided by the company.

Public Works Director, Scott Church, advised spring hydrant flushing will take place the week of April 15 through April 26. He stated the water salesman as well as restrooms at the park and trailhead will be opened as soon as temperatures stay above freezing. Church reminded the public that rock will not be replaced in the alleyways until the frost has left the ground. In the meantime, public works employees will work to improve the alleyways by grading. Church reported there is a fire hydrant that needs to be repaired at First Street and Highway 17. The public works employees will also be repairing meters in some homes that are not reading properly.

Church stated he will be holding a meeting with residents of the Reddish addition, in order to come to an agreement on maintaining the water lines in the addition. The Reddish addition is outside of the city limits and private water lines were connected to the City of Madrid water main that passes near the area. He feels residents of the area need to form an association and pay dues to maintain their private water lines. He will share the information from the meeting with Council Members at the next City Council Meeting.

Motion by Councilperson Rigby, seconded by Councilperson Samples to approve an expenditure of $10,000 to provide fireworks at the Madrid Labor Day Celebration. Chuck Rigby stated he is working with a potential donor to provide the music during the fireworks display.

Ayes: All Present                                                                 Motion Carried

Lacey Ortiz Labor Day Commission Chairperson reported on a recent commission meeting and advised they are currently looking for new ideas for music and entertainment for Labor Day Weekend. They have also signed a contract for the garden tractor pull. Chuck Rigby stated the band Cold Filter will perform on Friday night of the celebration. The fee for the band is being paid for by a donor.

Library Director Angie Strong, reported Denise Hiveley has been approved by the Boone County Board of Supervisors for another six-year term on the Madrid Library Board trustees. Strong is currently setting up the Spring Book Sale which will be Saturday, March 30th. Upcoming programs include book discussion, and adult coloring.

Fire Chief Scott Maddux reported there have been nine rescue calls during the last two-week period. Maddux advised the department ordered two cordless headsets that will work with the new radios recently installed in the trucks. Maddux has met with Midwest Insurance agents and has decided the insurance for the fire station contents needs to be increased. Damien Peasley has agreed to act as chaplain for the fire and EMS departments.

Police Chief Rick Tasler shared information about the Gracie Survival Tactics class he will be attending from May 20 through May 23. Gracie Survival Tactics is a defensive tactics class. Tasler reported the new radios have been installed in all police cars.

Jason Springer of rural Madrid approached the Council to discuss the approval process for his proposed housing development, Tiger Run. Springer has completed the purchase of the land near the high school for the development. Springer wishes to rezone the property from agricultural to R-4, planned residential. Springer gave the Council a preliminary plat for the development which would involve changing the minimum allowed frontage for a new building lot from 80 to 65 feet. He feels he has spoken to the Planning and Zoning commission several times and would like the City to move forth with the rezoning. Mayor Brown advised the City currently has not appointed a Board of Adjustments. The Board of Adjustments has jurisdiction over variances. Attorney John Flynn stated he will research the issue and reply to Springer with his findings. Springer gave his preliminary plat drawings to the Council as information only. He stated he is not asking the City for approval at this time no access to Highway 210 is being planned.

Motion by Councilperson Samples, seconded by Councilperson Burich to approve the “Preliminary Official Offering Statement” prepared by D.A. Davidson for the planned 2019 G.O. Bond.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve Resolution # 24-18-19, “Resolution setting the date for the sale of General Obligation Corporate Purpose and Refunding Bonds, Series 2019 and Authorizing the use of a preliminary official statement in connection Therewith.”

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve a Memorandum of Understanding and request for payment from Iowa Natural Heritage Foundation in the amount of $1,500.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Ostrander to appoint Lane Shaver as a member of the Boone County Economic Growth Board.

Ayes: All Present                                                                 Motion Carrier

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the hiring of local real estate agent Don Lincoln as listing agent for city owned property located at 246 West 2nd Street.

Ayes: All Present                                                                 Motion Carried

Martha Furness of the Senior Activities Commission reported she has taken a tour of the SAM center building and has noted many items that will need to be cleared from the building. She is planning to offer free blood pressure checks during congregate meals at the center.

Jason Springer of rural Madrid advised the offer he previously made to purchase the antique store, for $5,000 still stands. He feels there are grant opportunities to restore the building as long as the City still owns the property.

Jeff Fischer, committee chairperson for By Scout Troop 150 asked permission from the Council to take over the can trailer at The Market of Madrid. The Council advised he will need to speak with the owner of the Market of Madrid to obtain permission. The City of Madrid no longer uses the can trailer.

Kurt Kruse of 805 S. Union Street asked that a person who previously applied for Board of Adjustments be appointed. Mayor Brown clarified the issue by stating the City is following the new ordinance by posting public notice for the positions on the city website. He intends to appoint those positions at the meeting on April 1, 2019. Kruse clarified the point that the City of Madrid did previously apply for the position of Senior Activities Commission. City Clerk, Mary Jo Reese stated the city did receive an application for that position before the time frame allowed for application. The original application was lost on the website and Kruse was asked to reapply during the allowed time frame. He reiterated his desire to be a member of the Commission.

Don Lincoln of 1672 334th Road approached the Council to advise he is planning a spring cleanup project. He plans to form a committee to oversee the event and will contact the County Board of Supervisors to ask that they eliminate the fees for the County dump site for the event. He will update the Council as plans progress.

Paul Peters of 700 West 5th Street asked that the Council hire a City Administrator who could lead planning and zoning, grant administration and other administrative duties.

Mayor Brown advised he has worked on an updated ATV/UTV ordinance. He expects the first reading of the ordinance to take place at the City Council meeting on April 1, 2019. The proposal will be placed on the City of Madrid website for consideration by the public. Any comments should be directed to Mayor Brown via his email address.

Motion by Councilperson Rigby, seconded by Councilperson Shaver to adjourn the City Council Meeting at 7:10 p.m.