Archive for City Council Minutes

February 6, 2021

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Madrid City Council
Regular Meeting
February 6, 2021
10:00 a.m.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid-19 pandemic social distancing requirements.

Present at Roll Call: Nate Samples, Marvin Ostrander, Chuck Rigby and Lane Shaver. Steve Burich was absent.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Police Chief Rick Tasler, Senior Activities Commission member Martha Furness, Park Board member Jesse Bannor and City Attorney Mark Powell.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the agenda for February 6, 2021. Councilperson Rigby noted a change under Park Board. Jason Whitten changed to Jonathan Whitten.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the City Council meeting minutes of January 18, 2021, Park Board Meeting Minutes for January 7, 2021, and January 21, 2021 by consent agenda. Councilperson Rigby noted a change that needs to be made to City Council meeting minutes for January 18, 2021. Councilperson Rigby and Shaver voted no to the proposed take home policy. The city clerk noted she would make that change.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

The Council the claims register and Councilperson Rigby questioned a payment to the Boone Area Humane Society in the amount of $66.00. Chief Tasler stated he did not authorize any pickup of cats during the time frame indicated on the invoice. City Clerk Mary Jo Reese stated she would delete the invoice from the payments. Motion by Councilperson Samples, second by Councilperson Ostrander to approve the claims for February 6, 2021 in the amount of $142,653.11 minus $66.00.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Don Lincoln, president of the Madrid Area Chamber of Commerce updated the Council on their recent coupon program, stating about 4-5% of the coupons were turned in. The organizations collaboration with the Boone Area Chamber of Commerce is ongoing. MAC will be starting a committee to raise funds to replace the Christmas decorations and also for permanent lighting for the welcome to Madrid signs. MAC is currently asking for volunteers from the community for the committee. Councilperson Shaver stated he is looking for private donations for the Christmas tree décor as well.

Martha Furness of the Senior Activities Commission stated congregate meals are still on hold. She is also looking into the possibility of the county holding a Covid-19 vaccination clinic in Madrid. At this time the Senior Activities building is not available for rent due to the pandemic. The Council will review the matter at the next City Council meeting on March 6, 2021.

Jesse Bannor of the Park Board indicated that board member Jonathan Whitten has not participated in board activities for a while. The matter was tabled and Councilmember Rigby will speak with Mr. Whitten. City Attorney Mark Powell stated there is a specific process for removal of a board member if it is needed.

Don Lincoln representing the Friends of the Trail group advised donations have been received to place memorial canopies over the picnic tables at Dalander Park. One canopy has been installed and the group has enough funds to place four more canopies. Lincoln updated the Council on the REAP grant that was awarded to the group, stating that the cost of a proposed connection from Boxtown to the Trailhead over the creek was estimated at $11,000. When the project was engineered the actual cost was $60,000. The group is considering a less expensive option, of around $30,000, for the project and hopes to raise the additional funds. Lincoln stated the restroom facilities at the trailhead need to be painted before reopening in the spring.

Police Chief Rick Tasler stated recent cases have been close. He also discussed the payout to the Cityof Nevada for Police officer Swanson. He also commented on being contacted recently about some possible development interest in Madrid.

Public Works Director Scott Church presented the 2021 Water Report prepared by Mike Forristall to the Council. He also reported on a recent water main break on Highway 210. Church stated a donation in the amount of $10,000 was made recently to Edgewood Park.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve a Change of Ownership and Renewal of Liquor license for Casey’s # 32, and Change of Ownership and Renewal of Liquor License for Dollar General # 12903.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Motion by Councilperson Samples, second by Councilperson Rigby to set a public hearing for the Maximum Property Tax Levy for FY 21-22. The hearing will be held on February 15, 2021 at 5:30 p.m. via Zoom.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Rigby to set the time and date for a budget workshop for February 20, 2021 at 10:00 a.m. The workshop will be held in the Council Chambers at City hall.

City Attorney Mark Powell stated he has been in contact with the Labor Day Committee to approve proposed contracts and legal issues around gambling licenses.

Mayor Brown read correspondence from the F. William Beckwith Foundation for a donation of $10,000 for use at Edgewood Park.

Mayor Brown also referred to a resignation letter he received from City Clerk Mary Jo Reese effective April 23, 2021. She will be retiring from the workforce at that time.

Don Lincoln questioned if the city had received any confirmation from FEMA concerning removal of adjacent property owners from the flood plain. Mayor Brown indicated interested persons can contact City Hall for any information that the city has. He also asked for update on the restoration of the Anheuser Busch Building. Mayor Brown advised work is progressing, however it was delayed due to the derecho.

Councilmembers thanked Mary Jo Reese for her support and years of service with the City, and also thanked Public Works for their snow removal efforts.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the City Council meeting at 11:08 a.m.

January 18, 2021

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Madrid City Council
Regular Meeting
January 18, 2021
5:30 p.m.

The City Council meeting was called to order at 5:33 p.m. with Mayor Tom Brown presiding. There were technical difficulties which delayed the start time of the meeting. The meeting was held via Zoom due to Covid-19 pandemic social distancing requirements.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Police Chief Rick Tasler and City Attorney Mark Powell.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the agenda for January 18, 2021.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Ostrander, second by Councilperson Burich to open a public hearing regarding “Proposal to enter into a General Obligation Utility Tractor Lease”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

No persons were present who wished to comment on the matter. Motion by Councilperson Shaver, second by Councilperson Samples to close the public hearing.

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the City Council meeting minutes of January 4, 2021, Library meeting minutes for December 8, 2021 and Planning and Zoning meeting minutes for January 14, 2021.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Burich, second by Councilperson Rigby to approve the claims for January 18, 2021 in the amount of $148,614.59.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve pay application #9 to Gridor Construction in the amount of $304,185.55 for work completed on the wastewater treatment plant project.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council considered Resolution #19-20-21,” Resolution Authorizing and Approving a General Obligation Utility Tractor Lease Agreement and Providing for the levy of Taxes to Pay the Same.” The resolution allows the City of Madrid to levy the amount of $6,400 each year for the next six years to lease a John Deere utility tractor. City Clerk Mary Jo Reese explained at this time the city does not plan to exercise the levy, but rather to pay the lease amount from available funds. Motion by Councilperson Rigby, second by Councilperson Shaver to approve Resolution # 19-20-21.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Samples, second by Councilperson Burich to approve a request for renewal of liquor license for the Market of Madrid.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council also considered Resolution # 18-20-21, “A Resolution Waiving the Right of Review and the Final Plat for Parcels 280/00113-001-00 and 2021-1 in the NE ¼ of the NW ¼ of Section Eight (8), Township 81 North, Range 25, Polk County, Iowa.” The resolution waives any rights to object to the splitting of property listed in the resolution which is within a two-mile radius of the city limits of Madrid. Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to approve a request for residential tax abatement for property owned by Joseph Knudsen at 213 Maple Ridge Lane.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council considered a proposed policy for take home vehicles for city personnel. Councilperson Samples asked that verbiage changes be made to the policy. Councilpersons Rigby and Shaver stated they are not in favor of the policy. Councilmembers also wished to add a clause stating that all take home vehicle requests be approved by the City Council. Motion by Councilperson Samples, second by Councilperson Ostrander to approve the policy with the addition of the Council approval clause. City Attorney Mark Powell stated he will rewrite the policy to include the requested changes.

Ayes: Samples, Burich, Ostrander              Nays: Rigby, Shaver               Motion Carried

The Council reviewed Resolution # 20-20-21, “A Resolution Recognizing a Property Split of Parcels K and Lot 1, Parch H in NW ¼ of Section 36, T82N, R26W of City of Madrid, Iowa.” The resolution allows for the split of a parcel currently owned by Paul and Kim Peters. Motion by Councilperson Ostrander, second by Councilperson Burich to approve Resolution # 20-20-21.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to approve a request for renewal of liquor license for VFW Post 5060.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Several Councilmembers thanked Public Works and the Police Department on the handling of snow removal during the recent storm.

Motion by Councilperson Shaver, second by Councilperson Burich to adjourn the City Council meeting at 6:05 p.m.

January 04, 2021

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Madrid City Council
Regular Meeting
January 4, 2021
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid-19 pandemic social distancing requirements.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Police Chief Rick Tasler, City Attorney Mark Powell and Public Works Director Scott Church.

Motion by Councilperson Shaver, second by Councilperson Burich to approve the agenda for January 4, 2121 with a change to the dollar amount of the claims.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the City Council meeting minutes of December 21, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the claims for January 4, 2021 in the amount corrected amount of $657,658.86.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Laura Liechty of the Madrid Community Visioning steering committee addressed the Council to report the visioning portion of the process which was started a year ago is wrapping up. The committee is now tasked with acquiring funding to facilitate the visions. Liechty stated one vision is to improve the area around the High Trestle Trail and Highway 17 in order to boost tourism and safety in the area and also guide visitors into the business areas of town. This would also include downtown beautification,wayfinding signage, updated street lighting, improved sidewalks and added greenery. Trail improvements would include updated signage and new lighting features. Another portion of the proposal touched on the intersection of Highways 210 and 17. The plan calls for closing the entrance to Annex Road on Highway 210 and installing sidewalks in that area. She discussed several options for safety of bicycle riders that cross over Highway 17.

Tara Bounds, also of the Madrid Community Visioning committee advised there are several people working on funding options for the visioning committee project. She asked the Council’s permission to proceed forth with grant writing opprotunities for the proposed projects. Mayor Brown thanked the committee for its hard work in developing the plans. He reminded everyone that the City of Madrid finances are strained at the moment due to expenses related to the derrecho that hit Madrid in August. He stated it is hard to make any commitment to support of the projects due to the uncertainty of FEMA funds.

Councilperson Rigby asked that the Visioning Committee supply matching fund information for the grants being considered, in order to make a decision about whether or not the project is feasible financially.

Councilperson Shaver discussed the issue of safety at the crossing of Highway 17 and the High Trestle Trail. He feels this matter needs to be resolved before any money is spent on the other related projects. Dave Johnson of the committee advised options for the area have been discussed with the Iowa Department of Transportation. The IDOT is not receptive to any of the plans being presented. Other councilmembers also stated the safety aspect of the plans should be the first consideration.

Darren Douglas of the Madrid Labor Day Committee reported the Labor Day Commission is now fully staffed. They also have volunteers that will be forming sub-committees. The fundraising letters have been mailed. Douglas stated the committee is looking for involvement or input from individuals or organizations for ideas for the celebration.

Library Director Angie Strong presented the strategic plan to the Council. She is currently working on renewal of the library’s accredation. Mayor Brown advised he has spoken to Alliant Energy concerning funding opprotunities for lighting replacement at the library.

Police Chief Rick Tasler stated a shooting case from a couple months ago is being closed this week with two warrants being issued. He also stated a hit and run involving a home and vehicle has been solved. The department currently has no open cases.

Tasler stated he will be sending payment to the City of Nevada for police officer Swanson’s contract buy-out.

The Council considered Resolution # 17-20-21, “ A resolution waiving the right of review of the final plat for parcels 2020-225; 2020-226; and 202-227 in the NE ¼ of section (5), Township 81 north, range 25, Polk County, Iowa. The location of the property is within a two mile radius of the City of Madrid. Motion by Councilperson Rigby, second by Councilpreson Samples to approve the resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Rigby to set a public hearing for January 18, 2021 at 5:30 via Zoom to discuss the lease of a John Deere tractor for the City of Madrid.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Public Works Director Scott Church thanked the public for its quick response is moving cars from the streets for snow removal during the recent snow event. Church also discussed the need to consider replacing Christmas lighting. The current ornaments are falling apart and need to be replaced. Councilperson Shaver felt that the Madrid Area of Chamber of Commerce may be able to help with the replacement of the ornaments. Becky Roorda, secretary for MAC stated the organization does currently not have the funds available for a large scale project. Church also advised the lighting on the Welcome to Madrid signs on the north and south ends of the city on Highway 17 need to be replaced. The current lighting is frequently damaged. Church would like to hardwire electrical to the sites for a more permanent solution.

All Councilmembers thanked the Public Works department for snow removal efforts during the recent storm. Councilperson Shaver advised he will try to find local companies to sponsor replacing Christmas lighting.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the City Council meeting at 7:00 p.m.

 

December 21, 2020

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Madrid City Council
Regular Meeting
December 21, 2020
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid-19 pandemic social distancing requirements.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, City Attorney Mark Powell and Public Works Director Scott Church.

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the agenda for December 21, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Samples, second by Councilperson Burich to approve the City Council Meeting Minutes of December 5, 2020, Library Meeting Minutes of November 10, Park Board Meeting Minutes of December 3, 2020 and Board of Adjustments meeting minutes of December 17, 2020

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Burich to approve the claims for December 21, 2020 in the amount of $ 777,589.70.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

.Motion by Councilperson Rigby, second by Councilperson Ostrander to approve Resolution # 15-20-21, “A Resolution Designating the Official City Newspaper for the City of Madrid, Iowa.”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Samples, second by Councilperson Shaver to change the regular City Council meeting scheduled for January 1,2021 at 10:00 a.m. to Monday January 4, 2020 at 5:30 p.m. due to the New Year’s holiday weekend.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council tabled the request for a take home policy for vehicle use due to confusion with the policy.

Motion by Councilperson Shaver, second by Councilperson Rigby to approve Resolution # 16-20-21, “Transfer Resolution.” The resolution calls for the transfer of funds from the Local Option Sales Tax Fund to the Elementary School Project fund, and the 2020 Street Resurfacing Project to cover over-run of costs for those two projects.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the appointments of Carson Carpenter and Samantha Schoon to the Madrid Labor Day Commission.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

December 5, 2020

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Madrid City Council
Regular Meeting
December 5, 2020
10:00 a.m.

The City Council meeting was called to order at 10:06 a.m. with Mayor Tom Brown presiding. Call to order was late due to technical difficulties. The meeting was held via Zoom due to Covid-19 pandemic social distancing requirements.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Nate Samples joined the meeting at 10:12 a.m.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Park Board Member Eric Paulsen and Library Director Angie Strong.

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the agenda for December 5, 2020.

Ayes: Burich, Ostrander, Rigby, Shaver                                                                 Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Burich, second by Councilperson Ostrander to approve the City Council Meeting Minutes of November 16, 2020, City Council Special Meeting Minutes of November 24, 2020, and Planning and Zoning Meeting Minutes of November 14, 2020.
Ayes: Burich ,Ostrander, Rigby, Shaver                                                                 Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Rigby to approve the claims for December 5, 2020 in the amount of $ 200.837.99.

Ayes: Burich, Ostrander, Rigby, Shaver                                                                 Motion Carried

Councilperson Samples joined the meeting.

Jeff Zoller and Trent Fellers representing the Windstream Corporation asked the Council to approve an easement agreement that would allow Windstream to bury a fiber cable near the intersection of West 3rd Street, and South Water Street. The cable would allow for expansion of their proposed overhead cable expansion. Councilperson Burich asked about bankruptcy restructuring proceeding with Windstream. Fellers replied that Windstream exited restructuring in September of 2020 and will continue to expand and provide service for Madrid. Councilperson Ostrander expressed concern with Windstream’s plan to utilize aerial lines to install the fiber cables. Windstream indicated that burying the lines is not cost effective for the project. Mayor Brown explained the process that Alliant Energy will use to abandon poles within the City. The Councilmembers expressed their concern with having abandoned poles in the city. Motion by Councilperson Ostrander, second by Councilperson Samples to approve the easement request as presented by Windstream. The motion does not allow for overhead expansion of lines at this time. Dave Johnson of 804 West 2nd Street expressed his concern with lines that have been lying on the ground at his residence since the Derecho in August. Fellers indicated he will follow up with all complaints from citizens regarding downed lines.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                              Motion Carried

Don Lincoln, president of the Madrid Area Chamber of Commerce advised the chamber is currently collecting data pertaining to the success of the $5.00 coupon promotion that was initiated early fall. He advised MAC will not be holding the lighted parade this year as planned due to the Covid-19 pandemic. The only event being held will be the holiday lighting contest. This year’s event allows for citizens to nominate and vote for the best Christmas decorated home. The group plans to decorate Cassel Corner Park for the holidays. He wished to thank Elizabeth Sullivan and all the volunteers who participated in the Thanksgiving dinner give-a-way. The chamber is currently in negotiations with Kurt Phillips and the Boone Chamber of Commerce with ways that the Boone Chamber can help the Madrid Chamber promote their organization.

The Council considered a policy for take home vehicle use. City Clerk Mary Jo Reese advised the policy does not include the Madrid Police Department which has a separate take home policy. The Council asked that some verbiage in the policy be changed before approval.

Motion by Councilperson Samples, second by Councilperson Ostrander to approve Resolution # 14-20-21, “Accepting Plat of Tiger Run Plat 1, Madrid, Boone County, Iowa.” The final plat was approved at a special council meeting on November 24, 2020; however, the resolution was not available for approval at that time.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                              Motion Carried

Motion by Councilperson Shaver, second by Councilperson Rigby to close the regular City Council meeting in order to go into closed session in accordance with Iowa Code 21.5(1)(i), to discuss matters pertaining to personnel.

Motion by Councilperson Rigby second by Councilperson Ostrander to reopen the regular City Council meeting.

Mayor Brown advised the Council had gone into closed session to discuss a matter pertaining to the Public Works Director, Scott Church. Motion by Councilperson Burich, second by Councilperson Samples to amend the employment agreement of Scott Church, Section 2, subsection 3 which allows for Church to remain in the employment of the City of Madrid, Iowa until January 1, 2023. The motion would change that date to January 1, 2028.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                           Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to approve a lease agreement with John Deere Credit for the lease of a tractor for the public works department.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                           Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Burich to approve the purchase of a bucket for the public works backhoe at a cost of $5,820.00

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                           Motion Carried

The Council considered a change order request from Gridor Construction to remove an old well at the wastewater treatment facility at a cost of $2,859.00. The removal is IDNR mandated and was not part of the original bid to rebuild the wastewater treatment facility. Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the change order.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                           Motion Carried

Library Director, Angie Strong advised that she and the library board sub-committee have revised the strategic plan. She will submit the plan to the Council when it is complete. Strong will be attending a Boone County Board of Supervisors meeting to request funding for next year. She will also be working to re-certify the library. She advised the Council the lighting in the library needs to be repaired. It has been recommended that the lighting be changed to LED lighting. The cost of the project is around $9,000.00. She will be speaking to the library board about how to fund the project.

Chuck Rigby spoke for the Labor Day Committee advising the committee will be deciding whether to remain a five-person committee, or add two more members and become a seven-member committee. Both options are allowed by city ordinance.

Park Board member Eric Paulsen advised the board held its first orientation meeting with Tom Brown and Scott Church and elected Jesse Bannor as board chairperson.

Councilperson Samples stated he is eager to see action taken by Windstream to resolve issues that have been present in the city. Councilperson Burich questioned why construction traffic is using Kingman Boulevard instead of the access road easement that was originally given for the project. Mayor Brown stated he believes the original road was designed for heavy construction which is now complete. Councilperson Ostrander was contacted by a citizen who had applied for a position on a board and had not been contacted by anyone. Mayor Brown stated he would be happy to handle that complaint. Councilperson Rigby would like to receive the information which is included in the Council packets earlier. He will discuss the matter with the Mayor and the City Clerk. Councilperson Shaver commented about how well the stump grinding project is going throughout the City. He thanked the citizens for having pride in their properties and cleaning up after the derecho.

City Clerk Mary Jo Reese advised the Jensen Trust donated $1,500.00 to help with the upkeep of Jensen Park.

Mayor Brown advised the Go-Fund-Me account set up for derecho donations has been closed. The money has been transferred to the account at City State Bank. He agrees that people are continuing to update and clean-up their property, however there are several deteriorating properties in town that he will be working on in the next year. He stated the antique building has been secured for safety purposes for the winter. Work will resume in the spring.

Motion by Councilperson Shaver, second by Councilperson Rigby to close the City Council meeting at 11:57 p.m.

 

November 24, 2020

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Madrid City Council
Special Meeting
November 24, 2020
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.  The meeting was held via Zoom due to Covid pandemic social distancing requirements.

Present at Roll Call:  Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby, Lane Shaver.

Other City Officials Present:  Deputy City Clerk Deb Biegger, City Attorney Mark Powell, and City Engineer Perry Gjersvik.  Other’s Present: Jason Springer, Mid-Iowa Group LLC

Motion by Councilperson Shaver, second by Councilperson Samples to approve the agenda with the agenda amendment adding #5 – Request for Approval – Loan Payment – $31,781.00 and moving adjournment to item #6.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                 Motion Carried

Mayor Brown declared a conflict of interest with Item #4 involving Tiger Run. Mayor Brown turned the meeting over to Mayor Pro-Tem Lane Shaver at 5:32 for this discussion.

Mayor Pro-Tem addressed a request for approval of the final plat for Tiger Run.  City Attorney Powell confirmed to the Council that he is in receipt of a copy of the surety bond posted for Mid-Iowa Group LLC.  Powell stated all city ordinance requirements as well as the requests of the planning and zoning commission have been met and he is of the opinion that the Council should approve the Tiger Run final plat.  Jason Springer addressed the Council expressing his appreciation for accommodating his need for a special meeting to approve the final plat and move forward with the Tiger Run development.

Motion by Councilperson Samples, second by Councilperson Ostrander to approve the final plat of the Tiger Run Development.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                 Motion Carried

City Attorney Powell requested that Jason Springer, Mid-Iowa Group LLC turn over the original surety bond to the City Clerk as soon as possible and Mayor Pro-Tem Shaver turned the meeting back over to Mayor Brown at 5:38 p.m.

Motion by Councilperson Shaver, second by Councilperson Burich to approve a loan payment of $31,781.00 to City State Bank.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                 Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Shaver to adjourn the meeting at 5:40 p.m.
;

November 16, 2020

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Madrid City Council
Regular Meeting
November 16, 2020
5:30 p.m.

The City Council meeting was called to order at 5:37 p.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid-19 epidemic social distancing requirements.

Present at Roll Call: Nate Samples, Marvin Ostrander, Chuck Rigby and Lane Shaver. Steve Burich was absent.

Other City Officials Present: City Clerk Mary Jo Reese, Police Chief Rick Tasler, Public Works Director Scott Church, Planning and Zoning Board Chairperson Adam Ostert, City Treasurer Don Fatka and City Attorney Mark Powell.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the agenda for November 16, 2020.

Ayes: Samples, Ostrander, Rigby, Shaver                                     Motion Carried

Mayor Brown declared a conflict of interest with any proceedings involving Tiger Run. He will turn the meeting over to Mayor Pro-Tem Lane Shaver during those discussions.

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the City Council Meeting Minutes of November 7, 2020 and the Library meeting minutes of October 13, 2020 by consent agenda.

Ayes: Samples, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the claims for November 16, 2020 in the amount of $ 141,907.98.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Taylor Johnson of Bowman and Miller presented results of the fiscal year 19-20 audit to the Council explaining that the City of Madrid was low on funds and needed to be conservative with next year’s budget. He covered fund balances, and explained funds were low in both water and sewer. Johnson also covered revenues and expenditures for the year. He felt money should have been used from the local option sales tax fund instead of applying for a loan. Local option sales tax carries over from year to year, and the fund will be used for capital projects. Total revenues were down from $6.3m to $4.4m. Major expenses included the elementary school street project and the water main replacement project. Johnson explained segregation of duties is nearly impossible with the small staff at City Hall, but the Council was reminded to have oversite over what staff is doing. One payroll tax deposit was made late causing a small penalty. Johnson recommended that the city develop a disaster recovery plan as soon as possible. He stated that delinquent account in utility billing are now being reconciled per state audit standards. He wants to see a letter from all entities who receive a donation from local option sales tax showing how the organization spent the funds. He advised the Council of a new rule involving fund balance transfers from the water and sewer funds.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the FY 19-20 audit.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Mayor Brown turned the meeting over to Mayor Pro Tem Lane Shaver.

The Council reviewed the final plat for the Tiger Run development. Adam Ostert advised the Planning and Zoning Board recommends approval of the plat with the stipulation of a secured surety bond, and also obtaining any necessary easements. City engineer Perry Gjersvik stated all easements have been obtained. The contractor still needs to obtain the surety bond. The contractor Jason Springer advised he is still waiting to obtain that bond. He expects utilities to be installed soon, after which he can then close the sale on several lots. He feels some basements can be dug yet this year, with houses being completed by spring 2021. City Attorney Mark Powell recommended that the Council should not approve the plat until the surety bond requirement has been met. Lane Shaver stated as soon as the surety bond requirement is met, the Council can hold a special meeting to approve the plat.

Mayor Brown commented that the coming year will be a year of tightening up in regards to expenses.

Brown also stated updated Covid measures have been placed on the city website. He recommends that every one read those updates.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the meeting at 6:43 p.m.

November 7, 2020

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Madrid City Council
Regular Meeting
November 7, 2020
5:30 p.m.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid epidemic social distancing requirements.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Fire Chief Randy Pecenka, Public Works Director Scott Church, Library Director Angie Strong and City Attorney Mark Powell.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the agenda for November 7, 2020.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Rigby, second by Councilperson Burich to open a public hearing regarding Resolution # 08-20-21, – “Resolution Regarding Proposal to Vacate Alley and Convey Real Estate.”
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

No persons were present who wished to discuss the matter. Motion by Councilperson Samples, second by Councilperson Burich to close the public hearing.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Shaver, second by Councilperson Samples to approve the City Council Meeting Minutes of October 19, 2020.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the claims for November 7, 2020 in the amount of $ 909,632.65.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

A representative from Windstream had asked to be placed on the agenda to discuss the approval of an easement. No one from Windstream attended the meeting and no action was taken by the Council regarding the easement request issue.

The Council considered a proposal to update the Community Room Rental Agreement as presented by Councilperson Samples. Samples indicated he would be adding a map to the agreement that shows renters how to set up the room when they are finished using it. Motion by Councilperson Shaver, second by Councilperson Rigby to approve the agreement with the addition of the map.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Burich, second by Councilperson Shaver to approve Resolution # 10-20-21, – “Resolution Approving the Annual Tax Increment Financing Indebtedness Certification Report to the County Auditor for the Fiscal Year Ending June 30, 2020.”
Ayes: Samples, Burich ,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Samples to approve Resolution # 11-20-21, “ Resolution Approving the Urban Renewal Report for the Fiscal Year Ending June 30, 2020.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Burich, second by Councilperson Ostrander to approve Resolution # 12-20-21, “Resolution Approving the TIF Appropriation for Paul and Kim Peters” The resolution approves the amount of the request for Fiscal year 21-22.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Burich to approve Resolution # 08-20-21, “Resolution Regarding Proposal to Vacate Alley and Convey Real Estate.”
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

The Council considered a request for tax abatement for a new garage at 606 S. Madison. Motion by Councilperson Rigby, second by Councilperson Shaver to approve the abatement.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Public Works director Scott Church gave the Council an update on the FEMA process, stating that all invoices have been turned in to the FEMA representative and the request will be finalized on November 22nd. Stump grinding in the public right-of-way areas is in progress and bids are being taken for replacement of sidewalks damaged during debris removal due to the derecho. Work is progressing well on the sewer plant upgrade. He also advised Christmas lights have been installed, however the decorations need to be replaced due to their age. Church also advised he will be leasing a John Deere tractor to replace the Kubota tractor that’s lease has ended.

Library Director Angie Strong shared the Library’s Annual Report that was in the Council packet. She reported several repairs have been made at the library from derecho storm damage. She is currently working to develop a strategic plan. The library is still operating under temporary hours. There will not be a silent auction this year in conjunction with the annual Christmas Extravaganza due to Covid-19 restrictions. She advised the library has two new on-line features. You can go to the library’s website and live chat with a librarian. They have also added to the Brain Fuse database a feature that allows for student tutoring. The library handed out treats to 256 adults and children on Beggar’s Night.There was also a story walk that evening. Library staff is handing out “Early Out” craft kits and there is also an online book discussion.

The Council considered Resolution # 13-20-21, “Resoluton to Appoint a Member and Alternate Members to the Polk County 911 Service Board.” Fire Chief Randy Pecenka asked that the matter be approved at the next meeting as the alternate he intended to appoint per the resolution declined the position. Motion by Councilperson Rigby, second by Councilperson Samples to approve the resolution pending Pecenka appointing an alternate to the board.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Pecenka advised the Council there are 16 air bottles at the fire department that need to be replaced. He would like to re-allocate money from the Fire Department Building Fund to pay for the tanks. The Council advised Pecenka to consult with the City Attorney and Mayor to determine the legal ramifications of using those funds. The cost to replace the bottles will be around $17,600.

Police Chief Rick Tasler reported he is preparing the police vehicles for winter by doing routine maintenance. Blayne Sundstrom has been hired as a part time police officer for the department. Tasler reported there was a shooting incident in Madrid recently. He is working with the DCI and the Boone County Attorney to investigate the incident. Tasler thanked part-time officer David Weidt for going the extra mile while returning a wallet to it’s owner. Mayor Brown thanked Tasler for using his spare time to fill in as a substitute teacher for the Madrid Schools.

City Attorney Mark Powell reported he has been working on legal issues concerning the final plat for the Tiger Run development.

Martha Furness of the Madrid Senior Associates Commission reported a local civic group, PEO, would like use the Senior Activities building to host a soup supper on the night of the Christmas parade. She thanked Church for his quick response in stopping a leak in the roof during a recent rental of the room. Angie Strong, president of PEO advised they would not be holding the soup supper per directions from their organization.

Chuck Rigby, representing the Labor Day Commission stated he met with three members of the group recently. The Commission will meet as soon as possible with all new members.

Mayor Brown advised there are still two seats open on the Park Board, but they currently have a full functioning board.

Martha Furness, the head of the food program for Madrid Community Schools advised all students are eligible for free lunches until the end of the school year or until funding for the program is exhausted.

Councilperson Samples thanked Rick Tasler for substitute teaching for the Madrid School System. Councilperson Rigby thanked all educators for their work during the Covid pandemic.

Citry Clerk, Mary Jo Reese reported the auditor from Bowman and Miller will be meeting with her next week. The auditor will be at the City Council meeting on November 19th to give a full report to the Council.

Mayor Brown commented on the increasing Covid-19 rates.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the meeting at 11:12 a.m.

October 19, 2020

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Madrid City Council
Regular Meeting
October 19, 2020
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid epidemic social distancing requirements.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Fire Chief Randy Pecenka and City Attorney Mark Powell.

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the agenda for October 19, 2020 with the following addition: Under 6.) Administration add 4.) Request for Approval – Resolution # 9-20-21, “Resolution Requesting Reimbursement from the Iowa Covid-19 Government Relief Fund for the City of Madrid, Iowa.”
Ayes: Samples, Burich, Rigby, Shaver Motion Carried

No Councilperson wished to declare a conflict of interest.

Due to technical difficulties, Steve Burich left the meeting at 5:35 and did not return until 5:41.

Motion by Councilperson Samples, second by Councilperson Ostrander to approve the City Council Meeting Minutes of October 3, 2020, Special City Council Meeting Minutes of October 6, 2020, Board of Adjustments Meeting Minutes of September 17, 2020, Board of Adjustments Meeting Minutes of August 27, 2020 and Library Meeting Minutes of September 8, 2020 by consent agenda.
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Samples to approve the claims for October 19, 2020 in the amount of $339,554.25.
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to approve Resolution # 08-20-21, “Resolution Regarding Proposal to vacate Alley and Convey Real Estate.” The resolution sets a public hearing 10:00 a.m. on November 7, 2020.

Mayor Brown recommended the appointment of Darren Douglas to the Labor Day Commission. Douglas introduced himself to the Council and gave a brief description of his background. Motion by Councilperson Rigby, second by Councilperson Shaver to approve the appointment.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Mayor Brown also asked the Council to consider the appointment of Katelyn Seiler to the Labor Day Commission. She also introduced herself to the Council. Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the appointment.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Rachel Knutsen introduced herself to the Council and Mayor Brown asked that the Council also approve her appointment to the Labor Day Commission. Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the appointment. Councilperson Burich was again absent from the meeting.
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Samples second by Councilperson Ostrander to approve a price increase from Wellmark insurance of 7.68% for employee health benefits starting in January 2021.
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to approve Resolution # 09-20-21, “Resolution Requesting Reimbursement from the Iowa COVID-19 Government Relief Fund for the City of Madrid, Iowa.”
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

The Council reviewed a letter of acceptance issued by SEH Engineering for completion of the 2020 Water Main Replacement project.

Councilperson Burich returned to the meeting.

The Council considered two bids to replace the roof on the Senior Activities building. The first bid was from The Duerson Corporation for the amount of $37,240 with a 15-year warranty. The second bid was from Academy Roofing with a bid of $36,500 with a 15-year warranty. Motion by Councilperson Samples, second by Councilperson Burich to approve the bid from Academy Roofing.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Councilperson Ostrander passed along comments from a citizen who was concerned with how much time the police department was spending on dogs running loose.

Councilperson Burich advised there are contractors in town who are not happy with how city work is being granted. Mayor Brown stated that the Public Works Director is following the parameters he has been given and the Council will need to consider changing those directions if necessary.

Councilperson Rigby thanked all applicants to the Labor Day Commission. They now have a full five-member board. The ordinance allows for a seven-member commission if they were to receive applicants that would allow for the correct gender balance. Mayor Brown plans to appoint two more members to the commission.

Councilperson Shaver commented that City Staff were doing a good job. He also stated the Council should not micro-manage any staff member. He feels the direction given to the Public Works Director may need to be changed and he will be working on that in the future.

Mayor Brown commented that direction has been given from FEMA to go ahead and work on stump removal. The request previously made by the Fire Chief to use a take home vehicle will be on the agenda for the next meeting.

Motion by Councilperson Samples, second by Councilperson Rigby to adjourn the City Council meeting at 6:26 p.m.

October 3, 2020

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Madrid City Council
October 3, 2020
10:00 a.m.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid epidemic social distancing requirements.

Present at Roll Call:  Nate Samples, Marvin Ostrander, Steve Burich, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Randy Pecenka, Senior Activities Commission member Martha Furness and City Attorney Mark Powell.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the agenda for October 3, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver             Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Burich, second by Councilperson Samples, second by Councilperson Burich to approve the City Council meeting minutes of September 21, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver             Motion Carried

Motion by Councilperson Rigby, second by Councilperson Samples to approve the claims for October 3, 2020, 2020 in the amount of $1,392,498.09.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver             Motion Carried

Lisa Hein representing the Iowa Natural Heritage Foundation, Iowa Audubon Society, Trees Forever, Iowa DNR Wildlife division, Iowa County Conservation, Iowa Ornithologist Union and the Iowa Wildlife Center addressed the Council to present the City of Madrid with the designation of Bird Friendly Community. The goal of the group is to help protect and celebrate birds and their habitat needs. Hein presented the City of Madrid with the designation of “Bird Friendly Community”. Mayor Brown thanked the group for the award and also thanked Becky Roorda for her work on this project.

The Council considered a request for an easement from Windstream Communications. There was no representative present from Windstream to answer questions from the Council. The Council had concerns about approving the easement as Windstream has recently declared bankruptcy. The concern was if they would be able to finish the project once started. They were also concerned that Windstream has not made an effort to communicate with the City of Madrid, and addressed their correspondence to the former City Administrator. The Council asked to table the issue and directed City Clerk Reese to contact Windstream and ask that a representative attend the next City Council Meeting.

The Council reviewed the proposed Community Room Rental Agreement presented by Councilperson Samples. The Council discussed hours of rental and the possibility of allowing liquor at the facility. They also discussed rental fees to be charged. Samples will send a final draft to Council members for their review and asked that they communicate any possible changes to him before the next meeting. Fire Chief Pecenka advised he will be installing carbon monoxide and smoke detectors in the Community Room.

Motion by Councilperson Rigby, second by Councilperson Burich to approve a tax abatement for a new home at 695 Taylor Lane.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

Motion by Councilperson Rigby, second by Councilperson Burich to approve a change order request for the 2020 street resurfacing project. The request was a reduction in the amount of $4,051.15. Scott Church advised that two drains were removed from the scope of the project with Absolute Concrete. The drain work was completed by Keller at a cost around $ 10,000 as the drains needed to be completely rebuilt.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

The Council reviewed a letter of “Acceptability of Work” from SEH Engineering for the Fairview Drive Resurfacing Project which is now complete.

Fire Chief Randy Pecenka addressed the Council to ask that the Suburban fire vehicle be designated as a Chief’s vehicle. This would allow the fire chief to respond more quickly to emergency calls. Mayor Brown asked that the matter be placed on the agenda for the October 19th City Council meeting.

Pecenka asked that the department be able to use the city brush dump on Zookspur road as a location for fire training.

Police Chief Rick Tasler advised the department finished its firearms training and stated there is an ammunition shortage, however he has been able to obtain enough to outfit all the officers for this year. He stated the last day of work for officer Chad Koch was September 30th. Koch has obtained a position as chief of police in Sumner, Iowa. He also stated that part-time officer Chris Knouse has accepted a position as chief of police in Granger, Iowa. Tasler indicated his intent to hire Andrew Swanson to replace Officer Koch. The City will need to buy out his contract for the cost of the Iowa Law Enforcement Academy with the City of Nevada.  Mayor Brown asked that the Council adjourn a special meeting on Tuesday, October 6th at 5:30 in order to consider the hiring of Andrew Swanson.

Martha Furness representing the Senior Activities Commission questioned repairs to the roof of the SAC building on State Street which was damaged during the recent derecho. Church indicated the City is currently obtaining bids for the repair. She advised the carpet in the building was damaged because of the leaky roof and will likely need to be replaced. She reported congregate meals have been suspended due to the Covid-19 epidemic and will be resumed when guidelines from the CDC change. Furness would like to see more volunteers for the Senior Activities Commission.

Councilperson Rigby advised there have been eight applicants for the Labor Day Board. He will be meeting with the current board to consider the applicants and possibly reassign some for use on other boards and commissions.

Mayor Brown asked the Council to consider three appointments to the Madrid Park Board.

Motion by Councilperson Rigby, second by Councilperson Samples to approve Eric Paulson to the Madrid Park Board.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the appointment of Jake Schealler to the Madrid Park Board.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

Motion by Councilperson Rigby, second by Councilperson Ostrander to appoint Rachel Phillips to the Madrid Park Board.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

Mayor Brown, in order to maintain gender balance, asked that any male applicant for the Labor Day Commission apply by October 31st. Appointments to the commission will take place at the City Council meeting on November 7th. He stated there are still opening on the Senior Activities Commission and Board of Adjustments.

Councilperson Burich stated he received complaints about the property at 610 S. State Street. Mayor Brown advised the matter is under review as he is currently collecting information regarding the property. Burich also asked about Beggar’s night. Mayor Brown stated that Beggar’s night was previously set by resolution as the night before Halloween, and that has not been changed by any subsequent Councils. Beggar’s night for 2020 will proceed as usual.

Councilperson Ostrander also commented on Beggar’s night. He also asked that anyone who still needs help from the recent derecho contact the appropriate entities.

Councilpersons Rigby and Shaver thanked the city employees for their hard work.

City Clerk Mary Jo Reese advised the audit for FY 19-20 is nearly complete. The auditing firm will be ready to present results soon.

Mayor Brown advised the majority of phase 2 operations for the derecho cleanup are complete. There are some leaning stumps and some additional removal of trees and limbs. The Homeland Security contractor will be starting chipping operations for the debris on Southern Prairie Drive. That debris will then be hauled to the Boone County Landfill for disposal. He also advised the playground equipment at Edgewood Park will be closed until further notice due to damage.

Motion by Councilperson Shaver, second by Councilperson Rigby to close the meeting at 11:45 p.m.