Archive for City Council Minutes

November 7, 2020

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Madrid City Council
Regular Meeting
November 7, 2020
5:30 p.m.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid epidemic social distancing requirements.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Fire Chief Randy Pecenka, Public Works Director Scott Church, Library Director Angie Strong and City Attorney Mark Powell.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the agenda for November 7, 2020.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Rigby, second by Councilperson Burich to open a public hearing regarding Resolution # 08-20-21, – “Resolution Regarding Proposal to Vacate Alley and Convey Real Estate.”
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

No persons were present who wished to discuss the matter. Motion by Councilperson Samples, second by Councilperson Burich to close the public hearing.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Shaver, second by Councilperson Samples to approve the City Council Meeting Minutes of October 19, 2020.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the claims for November 7, 2020 in the amount of $ 909,632.65.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

A representative from Windstream had asked to be placed on the agenda to discuss the approval of an easement. No one from Windstream attended the meeting and no action was taken by the Council regarding the easement request issue.

The Council considered a proposal to update the Community Room Rental Agreement as presented by Councilperson Samples. Samples indicated he would be adding a map to the agreement that shows renters how to set up the room when they are finished using it. Motion by Councilperson Shaver, second by Councilperson Rigby to approve the agreement with the addition of the map.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Burich, second by Councilperson Shaver to approve Resolution # 10-20-21, – “Resolution Approving the Annual Tax Increment Financing Indebtedness Certification Report to the County Auditor for the Fiscal Year Ending June 30, 2020.”
Ayes: Samples, Burich ,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Samples to approve Resolution # 11-20-21, “ Resolution Approving the Urban Renewal Report for the Fiscal Year Ending June 30, 2020.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Burich, second by Councilperson Ostrander to approve Resolution # 12-20-21, “Resolution Approving the TIF Appropriation for Paul and Kim Peters” The resolution approves the amount of the request for Fiscal year 21-22.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Burich to approve Resolution # 08-20-21, “Resolution Regarding Proposal to Vacate Alley and Convey Real Estate.”
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

The Council considered a request for tax abatement for a new garage at 606 S. Madison. Motion by Councilperson Rigby, second by Councilperson Shaver to approve the abatement.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Public Works director Scott Church gave the Council an update on the FEMA process, stating that all invoices have been turned in to the FEMA representative and the request will be finalized on November 22nd. Stump grinding in the public right-of-way areas is in progress and bids are being taken for replacement of sidewalks damaged during debris removal due to the derecho. Work is progressing well on the sewer plant upgrade. He also advised Christmas lights have been installed, however the decorations need to be replaced due to their age. Church also advised he will be leasing a John Deere tractor to replace the Kubota tractor that’s lease has ended.

Library Director Angie Strong shared the Library’s Annual Report that was in the Council packet. She reported several repairs have been made at the library from derecho storm damage. She is currently working to develop a strategic plan. The library is still operating under temporary hours. There will not be a silent auction this year in conjunction with the annual Christmas Extravaganza due to Covid-19 restrictions. She advised the library has two new on-line features. You can go to the library’s website and live chat with a librarian. They have also added to the Brain Fuse database a feature that allows for student tutoring. The library handed out treats to 256 adults and children on Beggar’s Night.There was also a story walk that evening. Library staff is handing out “Early Out” craft kits and there is also an online book discussion.

The Council considered Resolution # 13-20-21, “Resoluton to Appoint a Member and Alternate Members to the Polk County 911 Service Board.” Fire Chief Randy Pecenka asked that the matter be approved at the next meeting as the alternate he intended to appoint per the resolution declined the position. Motion by Councilperson Rigby, second by Councilperson Samples to approve the resolution pending Pecenka appointing an alternate to the board.
Ayes: Samples, Burich,Ostrander, Rigby, Shaver Motion Carried

Pecenka advised the Council there are 16 air bottles at the fire department that need to be replaced. He would like to re-allocate money from the Fire Department Building Fund to pay for the tanks. The Council advised Pecenka to consult with the City Attorney and Mayor to determine the legal ramifications of using those funds. The cost to replace the bottles will be around $17,600.

Police Chief Rick Tasler reported he is preparing the police vehicles for winter by doing routine maintenance. Blayne Sundstrom has been hired as a part time police officer for the department. Tasler reported there was a shooting incident in Madrid recently. He is working with the DCI and the Boone County Attorney to investigate the incident. Tasler thanked part-time officer David Weidt for going the extra mile while returning a wallet to it’s owner. Mayor Brown thanked Tasler for using his spare time to fill in as a substitute teacher for the Madrid Schools.

City Attorney Mark Powell reported he has been working on legal issues concerning the final plat for the Tiger Run development.

Martha Furness of the Madrid Senior Associates Commission reported a local civic group, PEO, would like use the Senior Activities building to host a soup supper on the night of the Christmas parade. She thanked Church for his quick response in stopping a leak in the roof during a recent rental of the room. Angie Strong, president of PEO advised they would not be holding the soup supper per directions from their organization.

Chuck Rigby, representing the Labor Day Commission stated he met with three members of the group recently. The Commission will meet as soon as possible with all new members.

Mayor Brown advised there are still two seats open on the Park Board, but they currently have a full functioning board.

Martha Furness, the head of the food program for Madrid Community Schools advised all students are eligible for free lunches until the end of the school year or until funding for the program is exhausted.

Councilperson Samples thanked Rick Tasler for substitute teaching for the Madrid School System. Councilperson Rigby thanked all educators for their work during the Covid pandemic.

Citry Clerk, Mary Jo Reese reported the auditor from Bowman and Miller will be meeting with her next week. The auditor will be at the City Council meeting on November 19th to give a full report to the Council.

Mayor Brown commented on the increasing Covid-19 rates.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the meeting at 11:12 a.m.

October 19, 2020

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Madrid City Council
Regular Meeting
October 19, 2020
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid epidemic social distancing requirements.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Fire Chief Randy Pecenka and City Attorney Mark Powell.

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the agenda for October 19, 2020 with the following addition: Under 6.) Administration add 4.) Request for Approval – Resolution # 9-20-21, “Resolution Requesting Reimbursement from the Iowa Covid-19 Government Relief Fund for the City of Madrid, Iowa.”
Ayes: Samples, Burich, Rigby, Shaver Motion Carried

No Councilperson wished to declare a conflict of interest.

Due to technical difficulties, Steve Burich left the meeting at 5:35 and did not return until 5:41.

Motion by Councilperson Samples, second by Councilperson Ostrander to approve the City Council Meeting Minutes of October 3, 2020, Special City Council Meeting Minutes of October 6, 2020, Board of Adjustments Meeting Minutes of September 17, 2020, Board of Adjustments Meeting Minutes of August 27, 2020 and Library Meeting Minutes of September 8, 2020 by consent agenda.
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Samples to approve the claims for October 19, 2020 in the amount of $339,554.25.
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to approve Resolution # 08-20-21, “Resolution Regarding Proposal to vacate Alley and Convey Real Estate.” The resolution sets a public hearing 10:00 a.m. on November 7, 2020.

Mayor Brown recommended the appointment of Darren Douglas to the Labor Day Commission. Douglas introduced himself to the Council and gave a brief description of his background. Motion by Councilperson Rigby, second by Councilperson Shaver to approve the appointment.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Mayor Brown also asked the Council to consider the appointment of Katelyn Seiler to the Labor Day Commission. She also introduced herself to the Council. Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the appointment.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Rachel Knutsen introduced herself to the Council and Mayor Brown asked that the Council also approve her appointment to the Labor Day Commission. Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the appointment. Councilperson Burich was again absent from the meeting.
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Samples second by Councilperson Ostrander to approve a price increase from Wellmark insurance of 7.68% for employee health benefits starting in January 2021.
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to approve Resolution # 09-20-21, “Resolution Requesting Reimbursement from the Iowa COVID-19 Government Relief Fund for the City of Madrid, Iowa.”
Ayes: Samples, Ostrander, Rigby, Shaver Motion Carried

The Council reviewed a letter of acceptance issued by SEH Engineering for completion of the 2020 Water Main Replacement project.

Councilperson Burich returned to the meeting.

The Council considered two bids to replace the roof on the Senior Activities building. The first bid was from The Duerson Corporation for the amount of $37,240 with a 15-year warranty. The second bid was from Academy Roofing with a bid of $36,500 with a 15-year warranty. Motion by Councilperson Samples, second by Councilperson Burich to approve the bid from Academy Roofing.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Councilperson Ostrander passed along comments from a citizen who was concerned with how much time the police department was spending on dogs running loose.

Councilperson Burich advised there are contractors in town who are not happy with how city work is being granted. Mayor Brown stated that the Public Works Director is following the parameters he has been given and the Council will need to consider changing those directions if necessary.

Councilperson Rigby thanked all applicants to the Labor Day Commission. They now have a full five-member board. The ordinance allows for a seven-member commission if they were to receive applicants that would allow for the correct gender balance. Mayor Brown plans to appoint two more members to the commission.

Councilperson Shaver commented that City Staff were doing a good job. He also stated the Council should not micro-manage any staff member. He feels the direction given to the Public Works Director may need to be changed and he will be working on that in the future.

Mayor Brown commented that direction has been given from FEMA to go ahead and work on stump removal. The request previously made by the Fire Chief to use a take home vehicle will be on the agenda for the next meeting.

Motion by Councilperson Samples, second by Councilperson Rigby to adjourn the City Council meeting at 6:26 p.m.

October 3, 2020

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Madrid City Council
October 3, 2020
10:00 a.m.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid epidemic social distancing requirements.

Present at Roll Call:  Nate Samples, Marvin Ostrander, Steve Burich, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Randy Pecenka, Senior Activities Commission member Martha Furness and City Attorney Mark Powell.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the agenda for October 3, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver             Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Burich, second by Councilperson Samples, second by Councilperson Burich to approve the City Council meeting minutes of September 21, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver             Motion Carried

Motion by Councilperson Rigby, second by Councilperson Samples to approve the claims for October 3, 2020, 2020 in the amount of $1,392,498.09.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver             Motion Carried

Lisa Hein representing the Iowa Natural Heritage Foundation, Iowa Audubon Society, Trees Forever, Iowa DNR Wildlife division, Iowa County Conservation, Iowa Ornithologist Union and the Iowa Wildlife Center addressed the Council to present the City of Madrid with the designation of Bird Friendly Community. The goal of the group is to help protect and celebrate birds and their habitat needs. Hein presented the City of Madrid with the designation of “Bird Friendly Community”. Mayor Brown thanked the group for the award and also thanked Becky Roorda for her work on this project.

The Council considered a request for an easement from Windstream Communications. There was no representative present from Windstream to answer questions from the Council. The Council had concerns about approving the easement as Windstream has recently declared bankruptcy. The concern was if they would be able to finish the project once started. They were also concerned that Windstream has not made an effort to communicate with the City of Madrid, and addressed their correspondence to the former City Administrator. The Council asked to table the issue and directed City Clerk Reese to contact Windstream and ask that a representative attend the next City Council Meeting.

The Council reviewed the proposed Community Room Rental Agreement presented by Councilperson Samples. The Council discussed hours of rental and the possibility of allowing liquor at the facility. They also discussed rental fees to be charged. Samples will send a final draft to Council members for their review and asked that they communicate any possible changes to him before the next meeting. Fire Chief Pecenka advised he will be installing carbon monoxide and smoke detectors in the Community Room.

Motion by Councilperson Rigby, second by Councilperson Burich to approve a tax abatement for a new home at 695 Taylor Lane.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

Motion by Councilperson Rigby, second by Councilperson Burich to approve a change order request for the 2020 street resurfacing project. The request was a reduction in the amount of $4,051.15. Scott Church advised that two drains were removed from the scope of the project with Absolute Concrete. The drain work was completed by Keller at a cost around $ 10,000 as the drains needed to be completely rebuilt.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

The Council reviewed a letter of “Acceptability of Work” from SEH Engineering for the Fairview Drive Resurfacing Project which is now complete.

Fire Chief Randy Pecenka addressed the Council to ask that the Suburban fire vehicle be designated as a Chief’s vehicle. This would allow the fire chief to respond more quickly to emergency calls. Mayor Brown asked that the matter be placed on the agenda for the October 19th City Council meeting.

Pecenka asked that the department be able to use the city brush dump on Zookspur road as a location for fire training.

Police Chief Rick Tasler advised the department finished its firearms training and stated there is an ammunition shortage, however he has been able to obtain enough to outfit all the officers for this year. He stated the last day of work for officer Chad Koch was September 30th. Koch has obtained a position as chief of police in Sumner, Iowa. He also stated that part-time officer Chris Knouse has accepted a position as chief of police in Granger, Iowa. Tasler indicated his intent to hire Andrew Swanson to replace Officer Koch. The City will need to buy out his contract for the cost of the Iowa Law Enforcement Academy with the City of Nevada.  Mayor Brown asked that the Council adjourn a special meeting on Tuesday, October 6th at 5:30 in order to consider the hiring of Andrew Swanson.

Martha Furness representing the Senior Activities Commission questioned repairs to the roof of the SAC building on State Street which was damaged during the recent derecho. Church indicated the City is currently obtaining bids for the repair. She advised the carpet in the building was damaged because of the leaky roof and will likely need to be replaced. She reported congregate meals have been suspended due to the Covid-19 epidemic and will be resumed when guidelines from the CDC change. Furness would like to see more volunteers for the Senior Activities Commission.

Councilperson Rigby advised there have been eight applicants for the Labor Day Board. He will be meeting with the current board to consider the applicants and possibly reassign some for use on other boards and commissions.

Mayor Brown asked the Council to consider three appointments to the Madrid Park Board.

Motion by Councilperson Rigby, second by Councilperson Samples to approve Eric Paulson to the Madrid Park Board.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the appointment of Jake Schealler to the Madrid Park Board.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

Motion by Councilperson Rigby, second by Councilperson Ostrander to appoint Rachel Phillips to the Madrid Park Board.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

Mayor Brown, in order to maintain gender balance, asked that any male applicant for the Labor Day Commission apply by October 31st. Appointments to the commission will take place at the City Council meeting on November 7th. He stated there are still opening on the Senior Activities Commission and Board of Adjustments.

Councilperson Burich stated he received complaints about the property at 610 S. State Street. Mayor Brown advised the matter is under review as he is currently collecting information regarding the property. Burich also asked about Beggar’s night. Mayor Brown stated that Beggar’s night was previously set by resolution as the night before Halloween, and that has not been changed by any subsequent Councils. Beggar’s night for 2020 will proceed as usual.

Councilperson Ostrander also commented on Beggar’s night. He also asked that anyone who still needs help from the recent derecho contact the appropriate entities.

Councilpersons Rigby and Shaver thanked the city employees for their hard work.

City Clerk Mary Jo Reese advised the audit for FY 19-20 is nearly complete. The auditing firm will be ready to present results soon.

Mayor Brown advised the majority of phase 2 operations for the derecho cleanup are complete. There are some leaning stumps and some additional removal of trees and limbs. The Homeland Security contractor will be starting chipping operations for the debris on Southern Prairie Drive. That debris will then be hauled to the Boone County Landfill for disposal. He also advised the playground equipment at Edgewood Park will be closed until further notice due to damage.

Motion by Councilperson Shaver, second by Councilperson Rigby to close the meeting at 11:45 p.m.

September 21, 2020

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Madrid City Council
September 21, 2020
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid epidemic social distancing requirements

Present at Roll Call: Nate Samples, Marvin Ostrander, Steve Burich, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Randy Pecenka, Library Director Angie Strong and City Attorney Mark Powell.

Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the agenda for September 21, 2020.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Burich, second by Councilperson Rigby to approve the City Council Meeting Minutes of September 5, 2020, City Council Meeting Minutes of September 9, 2020, Library Meeting Minutes of July 14, 2020, Library Meeting Minutes of August 18, 2020, and Special Library Meeting Minutes of August 25, 2020 by consent agenda.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Samples, second by Councilperson Shaver to approve the claims for September 21, 2020 in the amount of $420,039.80.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Don Lincoln, president of the Madrid Area Chamber of Commerce reported the organization recently rolled out a stimulus program. They are currently discussing the potential to hold a Christmas Extravaganza while considering Covid-19 concerns.

Motion by Councilperson Shaver, second by Councilperson Burich to approve Resolution # 05-20-21,” Resolution Setting the Dates for Open Burning Within the City of Madrid.” The open burning period is from September 22 through November 8. The public is reminded that fires must be extinguished by sunset, there is not burning allowed in the street and to be courteous to your neighbors.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

The Council considered a request from Availa Bank for re-assignment of Burning TIF dollar from the Tiger Run development to their bank. Mid-Iowa development group owner Jason Springer advised this is a part of the overall loan agreement between Availa Bank and Mid-Iowa Development. Motion by Councilperson Samples, second by Councilperson Rigby to approve the change.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Motion by Councilperson Rigby, second by Councilperson Burich to approve Resolution # 07-20-21, “Street Finance Report”.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Mayor Brown advised there have been eight applications for the Labor Day Commission and five applications for the Park Board. He will delay his decision on appointments to the boards and commissions until then next City Council Meeting on October 3, 2020. He plans to work with Councilperson Rigby on the appointments.

The Council considered a request for approval of Change Order #2 for the Wastewater Treatment Facility upgrade. The change order in the amount of $617.00 allows for cost associated with moving the location of the eye wash station.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Mayor Brown advised the Request for Proposals for Derecho storm cleanup were approved at the special City Council Meeting held on September 9th. The debris monitoring contract was awarded to DebrisTech, and the tree removal contract was awarded to Custom Tree Care. He stated the Iowa Department of Transportation would be in Madrid the week of September 21st to remove all tree debris from the recent storm which was placed on the curb. Homeland Security will be in Madrid the week of September 28th to chip and haul the storm debris from Southern Prairie Drive to the Boone County Landfill for disposal. Any remaining debris will need to be taken to the city debris landfill on Zookspur Road. He also discussed how the city may work with Boone County to manage storm damage on the High Trestle Trail.

Scott Church advised he tested positive for Covid-19 and will be out for quarantine until September 28th. He stated InRoads in finishing the final phases of the Elementary School Project. He also stated storm drains have been cleaned throughout Madrid of any storm debris.

Councilperson Rigby requested that Church look into having the lines on the Veterans Square parking lot painted. Mayor Brown asked that the city table that matter due to costs related to derecho cleanup.

Library Director Angie Strong advised the Council of damage to the library building including roof damage which has caused leaks to the inside of the building. She stated the library will be receiving Boone County funding in the amount of $19,600 for the year. The library is still operating under temporary hours due to the Covid-19 pandemic. The library board approved a plan where citizens can request time to use the internet for a two-hour time period by appointment. Strong stated the library was the recipient of a Lowrey Foundation grant in the amount of $1,500 which will be used for the early out school programming. Strong is currently working on a new strategic plan which will include developing a community team and phone surveys. Strong is also working on her annual report. The library recently received a donation of the Iowa Award books. This was a donation of 50 new books. The library is currently doing an outreach program with Tiger Tots, taking books to the Cedars retirement center and early out programs for children.

Motion by Councilperson Samples, second by Councilperson Ostrander to approve a request from Kumari Henry to use the parking lot of Edgewood Park as a pick-up point for the Tormented Souls Haunt, he plans to have on her property on Zookspur Road.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Mayor Brown introduced attorney Mark Powell and asked the Council to consider appointing him as the City Attorney for Madrid. Powell advised the Council of his background in city government. Motion by Councilperson Shaver, second by Councilperson Ostrander to approve Resolution # 06-20-21, “A Resolution Approving Appointment of City Attorney.”
Ayes: Samples, Burich, Ostrander, Rigby, Shaver Motion Carried

Mayor Brown reported the Madrid Senior Activities building on South State Street received damage to the roof and north wall during the derecho. The cost to repair the roof will be covered by insurance, but the wall damage was pre-storm and will not be covered.

Fire Chief Randy Pecenka stated there are two new probationary members on the fire department. Truen Olsen has passed her paramedic training and will be a great asset to the Madrid Rescue department. The department is currently working on a grant application to replace the Jaws of Life equipment which is many years old. Two new set of fire gear has also been purchased to replace expiring gear.

Police Chief Rick Tasler reported he has been working with the owner of the County Line Road trailer park to remove unsafe trailers. Three trailers will be moved right away, with more to follow. He has also been working with the owner of Ice Cream Daddy to remove vehicles from Veteran’s Square parking lot. Tasler stated firearms training for his department members will be completed on September 27, and they will also be completing CPR training on September 30th.Tasler advised the Council of the resignation of police officer Chad Koch. A replacement for Koch will be announced at a later date. Koch will become the Chief of Police in Sumner Iowa.

Don Lincoln representing Friends of the Trail committee advised there will be at least one new picnic table canopies installed at Dalander Trailhead as a memorial. He also reported Boone County is looking at replacing the lighting on the High Trestle Trail Bridge.

Mayor Brown congratulated the Madrid Cross Country Team for receiving the 2020 Character Award.

Councilperson Samples reported receiving communication from two citizens regarding tree debris from the recent storm. The Public Works Director will review the areas of concern.

The Councilmembers each expressed they’re thanks to everyone involved in storm cleanup and those that donated their time and resources towards the effort. The Mayor and Council is extremely grateful for all the support.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the meeting at 7:01 p.m.

September 9, 2020

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Madrid City Council
Special Meeting
September 9, 2020
4:00 p.m.

The City Council meeting was called to order at 4:29 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Marvin Ostrander, Steve Burich, and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the agenda for September 9, 2020.

Ayes: Burich, Ostrander, Shaver                             Motion Carried

Mayor Brown explained the special meeting was to open and approve RFP’s submitted for derecho storm removal.

One bid was received for derecho debris removal and disposal from Custom Tree Care Incorporated. This bid would cover both phase one and two of the storm debris removal. As phase one has been completed, phase two would be covered under this contract. Motion by Councilperson Burich, second by Councilperson Shaver to award the RFP bid to Custom Tree Care incorporated

Ayes: Burich, Ostrander, Shaver

One bid was also received for disaster debris monitoring from Debris Tech. Motion by Councilperson Ostrander, second by Councilperson Shaver to accept the bid from Debris Tech.

Motion by Councilperson Shaver, second by Councilperson Burich to adjourn the meeting at 4:34 p.m.

September 5, 2020

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Madrid City Council
September 5, 2020
10:00a.m.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to the Covid-19 pandemic. The meeting was also a shortened version due to the holiday weekend.

Present at Roll Call: Nate Samples, Marvin Ostrander, Steve Burich, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese.

Motion by Councilperson Shaver, second by Councilperson Samples to approve the agenda for September 5, 2020.

Ayes: Samples, Burich, Ostrander, Shaver, Rigby                         Motion Carried

Motion by Councilperson Rigby, second by Councilperson Burich to open a public hearing regarding the 2019 wastewater treatment facility improvements project update public hearing announcements. Mayor Tom Brown read from a required prepared document:

CITY OF MADRID

2019 WASTEWATER TREATMENT FACILITY IMPROVEMENTS PROJECT

UPDATE PUBLIC HEARING ANNOUNCEMENTS

 

  1. Funding of Activities and Sources of Funds.

This project is funded in part by Community Development Block Grant (CDBG) and DNR/SRF Funds.  The City was awarded a 2019 CDBG for $600,000.   To date, $148,028 of the CDBG allocation has been expended.   There is a local obligation of $5,963,300 committed towards project costs.  To date, $1,431,763 has been expended.

 

  1. Explain how the need for the activities was identified.

The need for the project was to ensure that the City can meet the new limits imposed upon the City by the Iowa Department of Natural Resources and the Environmental Protection Agency.  The City’s new permit (NPDES) requires enhanced treatment processes of wastewater to meet new more stringent limitations on E Coli, Nitrate Nitrogen, Dissolved Oxygen, and Ammonia-Nitrogen effluent limits.

 

  1. Nature of and Status of the Activities.

The nature of the project involves improvements to the Wastewater Treatment Facility to include an activated sludge (package plant), UV disinfection, electronic controls, and other improvements to the facility.

Gridor Construction is the contractor for the work on the project. Work on the project is approximately 25% complete.

There has been no change to the project beneficiaries as proposed in the application submitted to State for funding.

  1. Announce the estimated portion of funds that will benefit low-and-moderate income persons.

The project will result in a citywide benefit.  Based on a recent survey, 58.89% of the residents living in the community are of low-and-moderate income.

  1. Announce where the activities are being conducted.

The project activities are taking place at the City’s existing Wastewater Treatment Facility located on W. 4th Street on the City’s west side.

  1. Announce plans to minimize displacement of persons and businesses resulting of funded activities.

The project will not result in the displacement or relocation of any persons or businesses.

  1. Announce plans to assist persons actually displaced.

Since this project will not result in the displacement or relocation of any persons or businesses, there are no plans being made to assist displaced persons.

There were no persons present at the hearing who wished to speak regarding the matter. Motion by Councilperson Rigby, second by Councilperson Ostrander to close the public hearing.

Motion by Councilperson Burich, second by Councilperson Ostrander to approve the claims for September 5, 2020 in the amount of $609,444.44.

Ayes: Burich, Ostrander, Shaver, Rigby                             Motion Carried

Mayor Brown stated the elementary school street project is nearly complete. The owners of the antique building are securing the building and plan to start outside renovations soon. The Mayor also updated the Council and public regarding storm cleanup by stating phase 1 of cleanup has been completed. Citizens have until September 13th to move any remaining limbs to the curb for pickup. He encouraged any citizens impacted by the storm to visit the homepage on the madridiowa.org website to check eligibility for FEMA funding.
Motion by Councilperson Shaver, second by Councilperson Burich to adjourn the meeting at 10:14 p.m.

August 17, 2020

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Madrid City Council
Regular Meeting
August 17, 2020
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call:  Marvin Ostrander, Steve Burich, Chuck Rigby and Lane Shaver. Nate Samples was absent.

Other City Officials Present: City Clerk Mary Jo Reese and Police Chief Rick Tasler

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the agenda for August 17, 2020.

Ayes: Burich, Ostrander, Shaver, Rigby                             Motion Carried

A public hearing regarding the CDBG Housing Notice originally scheduled for this Council meeting was rescheduled for September 5, 2020 at 10:00 a.m. due to required meeting publications change.

No Councilmembers declared a conflict of interest.

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the City Council meeting minutes for August 1, 2020.

Ayes: Burich, Ostrander, Shaver, Rigby                             Motion Carried

Motion by Councilperson Rigby, second by Councilperson Burich to approve the claims for August 17, 2020 in the amount of $260,768.67.

Ayes: Burich, Ostrander, Shaver, Rigby                             Motion Carried

Motion by Councilperson Rigby, second by Councilperson Burich to approve the renewal of liquor license for Poncho Villa Mexican Restaurant.

Nate Summers of D.A Davidson joined the meeting via phone connection to update the Council concerning the sale of bonds for the City of Madrid which took place that morning. He advised the city received an excellent offer from United Missouri Bank to buy bonds at an interest rate of 1.05%. Once the Council approves the sale, the closing will be scheduled for August 31, 2020 at which time the funds will be released to the City. The general obligation bond in the amount of $610,000 can be used to pay for street construction, water projects, sewer projects and a variety of other purposes. The bond matures in 2031. Motion by Councilperson Shaver, second by Councilperson Ostrander to approve Resolution # 04-20-21, “Resolution authorizing and approving a loan agreement, providing for the sale and issuance of general obligation corporate purpose bonds, series 2020, and providing for the levy of taxes to pay the same. “

Ayes: Burich, Ostrander, Shaver, Rigby                             Motion Carried

The Council reviewed a document created by Mayor Tom Brown declaring a state of emergency for the City of Madrid following the derecho that occurred on August 10, 2020.

Mayor Brown updated the Council on upcoming FEMA meetings and storm cleanup requirements and reporting. He stated the City will not sign any contract for cleanup with any company until it is clear what those requirements are. He stated he placed FEMA guidelines on the madridiowa.org website for guidance on disposing of storm debris. The website also various links to aid with cleanup and compensation of losses. He stated an account has been set up at City State Bank for anyone wishing to donate towards the city’s recovery of the derecho. There is also a Go Fund Me page for the same purpose.

Lyric Ortiz of South State Street, approached the Council to present a donation of $50.00 which he and his brothers are giving from their private funds, to the City of Madrid.

Brett Smith of 311 East 3rd Street addressed the Council to express his concern about damaged trees located near his property. He is concerned that limbs from the trees may injure someone if they fall.

Mayor Brown explained there are many similar situations in town and they will be dealt with as soon as possible.

Mayor Brown read a letter received from attorney John Jordan requesting that the City of Madrid appoint a representative to the Lowry Trust. Mayor Brown asked any Councilmember who was interested to speak with him for appointment.

Councilperson Shaver spoke about a concern from a citizen on Kingman Boulevard who had water in his basement after recent heavy rainfall. Councilperson Shaver feels the event is not related to the Tiger Run development, however the developer, Jason Springer stated he will address any concerns citizens may have.

Councilperson Rigby gave thanks to Rick Tasler and his staff for handling the recent storm related issues. He also thanked the citizens for stepping up to help their neighbors.

Councilperson Burich was contacted by a citizen who would like to see a dog park in Madrid. He also took a complaint from a citizen regarding a building that was never finished from a building permit issued in the 1990’s.

Councilperson Ostrander also expressed gratitude to the Mayor, the police department and the citizens of Madrid for stepping up during the recent derecho.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the City Council meeting at 6:20 p.m.

August 1, 2020

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Madrid City Council
Regular Meeting
August 1, 2020
10:00 A.M.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Marvin Ostrander, Chuck Rigby and Lane Shaver. Steve Burich was absent.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Police Chief Rick Tasler and Senior Associates Chairperson Martha Furness.

Motion by Councilperson Shaver, second by Councilperson Samples to approve the agenda for August 1, 2020.
Ayes: Samples, Ostrander, Shaver, Rigby Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the City Council meeting minutes for July 20, 2020.
Ayes: Samples, Ostrander, Shaver, Rigby Motion Carried

Motion by Councilperson Samples, second by Councilperson Ostrander to approve the claims for August 1, 2020 in the amount of $148,996.06.
Ayes: Samples, Ostrander, Shaver, Rigby Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Rigby to allow the placement of Madrid Area Chamber of Commerce signage in the window of the Madrid Social Center.
Ayes: Samples, Ostrander, Shaver, Rigby Motion Carried

Public Works Director Scott Church and City Engineer Perry Gjersivik discussed possible upcoming storm drainage projects. The first project is a drainage system along Market Street which also includes a wetlands project south of Edgewood Park. That project has been determined to be cost prohibitive even with a partial match from SRF funding. Gjersivik recommends moving forward with the Market Street storm drainage project without the SFR funding. The estimated cost of that project would be $664,000. He will send detailed cost estimated sheets to the Council members.

Church reported the City has been required by the Iowa DNR to remove the old water line pipe in the Des Moines river. The estimated cost to remove the piping is $7,800. Church also reported work on the Fairview Drive overlay project is nearly complete. The elementary school project is progressing and it is expected that pavement will be poured next week. He stated the storm sewer piping has been replaced at the Highway 17 trailhead, and repairs have been made to the intersection of 4th and Water Streets to improve drainage in that area. Councilperson Rigby asked that Church look into have parking stripes painted on the parking lot at Veteran’s Square. Stripes would help the police department enforce parking in the lot.

Mayor Brown opened a discussion regarding the Madrid Labor Day Celebration. Councilperson Rigby advised the decision has been made to cancel all events for the 2020 celebration due to Covid-19 concerns. Motion by Councilperson Rigby to cancel the celebration for 2020, second by Councilperson Samples. All Councilmembers and the Mayor expressed their regret at the decision. Mayor Brown asked that citizens consider volunteering for the Labor Day Committee to prepare for the 2021 event.
Ayes: Samples, Ostrander, Shaver, Rigby Motion Carried

Library Director Angie Strong advised the library is still operating under their temporary hours due to the Covid -19 pandemic. The Library Board plans to discuss the possibility of further opening access to the library at the next meeting of the Library Board. She also stated there will be no fall book sale this year as the meeting room at the library is being used as a quarantine area for library materials. They are not accepting donations for book sales at this time. Strong stated the library has finished their on-line summer reading program and their focus now is how to offer programming for fall due to the influx of students once school is back in session. Strong is currently having minor repairs and paint touchups done to the library. The library recently received a grant of $1,000 from Community Chest, and $350 from Hopkins Grove Trust. Strong is currently working on a new five-year strategic plan for the library. Strong commented the food pantry located on library grounds has been well used. Mayor Brown commended the library staff for their response to the Covid-19 restrictions and managing risk and safety of the public and staff.

Motion by Councilperson Samples, second by Councilperson Shaver to appoint Jesse Bannor to the Madrid Park Board.
Ayes: Samples, Ostrander, Shaver, Rigby Motion Carried

Police Chief Rick Tasler voiced his concern with the amount of budget coverage given to the Communications Agreement on his 2020 budget. It will be adjusted for the next fiscal year. Councilperson Rigby asked the City Clerk if the funds collected for the fire department building fund can be used for any other purpose. Councilperson Shaver stated when the fund was first started it was labeled as an expansion project for Madrid Fire and Rescue. The City Clerk will check old meeting minutes to clarify the matter. Mayor Brown asked that the police department do extra patrol on South Main Street. He has noted many people speeding near Edgewood Park.

Motion by Councilperson Ostrander, second by Councilperson Shaver to award a five-year garbage contract to Walters Sanitary Service. Councilperson Shaver stated Walters came in with the best bid. He also commented that Walter’s is very active in the Madrid Community, supporting many local events and organizations. Councilperson Ostrander also commented on Walter’s involvement in the community.
Ayes: Samples, Ostrander, Shaver, Rigby Motion Carried

Councilperson Samples discussed a proposal he developed to change the rental policy for the Community Room. The current rental rate does not cover the cost of electricity and cleaning of the facility. He checked the policies of adjacent towns and found our rates to be much lower that what other communities charge. He would like to see the damage deposit increased to $50.00 and the rental fee of $75.00 per day. He would like to allow beer and wine in the Community Room. He has checked with the City’s insurance agent to check for any liabilities for the change. He would also ask the police department to check in on any events being held with wine and beer. This proposal is currently under consideration and will be finalized at a later date. Changes will also be made to the rental agreement for the Senior Center. Mayor Brown asked community members to comment on the proposed changes to their Council person or City Hall staff by August 10th.

Mayor Brown reported City Attorney John Flynn has accepted an appointment to a judicial seat. The City will need to find a replacement for his position.

Martha Furness of the Madrid Senior Center, expressed concerns with disinfecting the building. She will stop by City Hall to see what products are being used for the other facilities. The Social Center is working to apply for non-profit status. She also advised there will be no congregate meals due to the Covid-19 pandemic. The committee is working to update the inside of the facility with paint and décor.

Councilperson Samples thanked Public Works for the updates being done around town. Councilperson Ostrander advised he received comments from citizens unhappy with the placement of new electrical boxes near their property. Councilperson Shaver complimented the citizens on taking care of their properties and cleaning up junk areas. He thanked the police department for keeping on top of the situation. Councilperson Rigby also thanked public works for updates to the community. He also asked the citizens of Madrid to step up and fill the positions on boards and commissions. He then thanked the staff at City Hall for keeping up with the work load.

City Clerk, Mary Jo Reese advised the Council of a new Standard and Poor’s rating which was upgraded from A+ negative to A+ stable. Standard and Poor’s recommended not taking on any newer debt in the upcoming year. She also thanked Deb Biegger, and support staff who filled in for her during a recent illness.

Mayor Brown commented he is currently at his second anniversary as Mayor of Madrid. He thanked the Council and all city staff for their support and positivity during this time.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the City Council Meeting at 11:45 a.m.

July 20, 2020

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Madrid City Council
Regular Meeting
July 20, 2020
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding. Mayor Brown conducted the meeting via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese and Public Works Director Scott Church.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for July 20, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Rigby, second by Councilperson Burich to approve the City Council meeting minutes of July 6, 2020 and the Library meeting minutes of June 9, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the claims for July 20, 2020 in the amount of $ 1,045,025.72.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Mayor Brown read from a prepared statement the CDBG Grant Requirements for 2020.

Motion by Councilperson Samples, second by Councilperson Burich to approve Resolution # 02-20-21, “Resolution Setting the Date for the Sale of General Obligation Corporate Purpose Bonds, Series 2020 and Authorizing the use of a Preliminary Statement in Connection Therewith.” The 2020 bonds will be sold on August 17, and approved at the City Council Meeting that evening. The 2020 Series bonds will pay for the Fairview Drive street project, and also the water main replacement project.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Burich, second by Councilperson Rigby to approve a request for residential tax abatement for improvement made to the residence at 301 West 1st Street.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Shaver to approve Resolution # 02-20-21, “Resolution Approving the Proposal to Vacate Alleyway, Convey Real Estate, and Obtain Perpetual Easement.” The Resolution conveys a portion of an abandoned alleyway to adjacent property owners and gives the City of Madrid a perpetual easement for a portion of East 8th Street and the sewer line which is on property not owned by the city.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Shaver, second by Councilperson Samples to approve Change Order #5 for Absolute Concrete Construction. In the amount of $ 15,929.17. The change order allows for the installation of an additional storm drain on South Water Street for the Elementary School Project.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Church advised all sewer and water work for the Elementary School Project has been completed and dirt work and grading will begin the week of July 20th. It is anticipated the project will be complete the middle of August. The finishing work for Fairview Drive will be completed when the weather cools to prevent damage to the new surface. Church explained there is a collapsed drain near 4th and Water Streets that will need to be repaired due to flooding in the area.

Councilperson Samples stated he is currently working on a project to update rental requirements at the community room. He expects to have the revisions ready for Council approval at the next City Council Meeting on August 1, 2020.

Councilperson Shaver stated he reached out to a recent volunteer for the Park Board. That person has not responded to any phone calls.

Mayor Brown advised work has begun on the Tiger Run development as well as the new Huxcom building on West 2nd Street. The transfer of the city owned property on West 2nd Street is in its final phases and should close soon.

Motion by Councilperson Shaver, second by Councilperson Samples to adjourn the meeting at 6:00 p.m.

July 6, 2020

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Madrid City Council
Regular Meeting
July 6, 2020
5:30 p.m.

The City Council meeting was called to order at 5:31 p.m. with Mayor Tom Brown presiding. Mayor Brown conducted the meeting via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: Police Chief Rick Tasler, Public Works Director Scott Church, Library Director Angie Strong.

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve the agenda for July 6, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

No Councilperson wished to declare a conflict of interest.

Justin Dodge of Hunziker and Associates addressed the Council regarding the pavement requirements for the Tiger Run development.  Mr. Dodge wanted to find out is concrete was the only option for the new development. Mayor Brown and Public Works Director Scott Church confirmed that the concrete requirement was located in Madrid’s Planning & Zoning Code of Ordinances and would require either an ordinance change or developers would need to go through Planning & Zoning and Board of Adjustments to see if those boards would grant a variance for any other type of pavement.  Church explained that with the all the upgrades currently being done to our streets he would like to see all new developments be concrete.

Jim Walters with Walters Sanitary Service spoke with the Council regarding the extension of our garbage contract which is up in September, 2020.  City Clerk Reese explained that a garbage RFP was created and will be sent out next week to any interested vendor.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the City Council meeting minutes of June 15, 2020, the Board of Adjustments meeting minutes of June 4, 2020 and the Board of Adjustments meeting minutes of June 26, 2020 by consent agenda.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Rigby, second by Councilperson Burich to approve the claims for July 6, 2020 in the amount of $ 284,992.88.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Don Lincoln updated the Council on MAC sponsored projects.  Members had delivered half of their membership certificates going door-to-door and are working on a project to stimulate business for some of their member businesses by sending out a mailing to approximately 2,000 Madrid area residences. The mailing will contain a money-off certificate that can be redeemed at any MAC businesses and a list of those participating MAC businesses.

Motion by Councilperson Burich, second by Councilperson Rigby to approve the renewal of the liquor license for Tiger Bowl.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Samples, second by Councilperson Ostrander to approve resolution #01-20-21 – “A Resolution to Transfer Funds for the Fiscal Year Ending June 30, 2021”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Discussion was held on the costs associated with cleaning and disinfecting the SAM Center and Community Room after rentals.  It was determined that both buildings are currently being cleaned with appropriate Covid-19 cleansers.  Additional discussion was held regarding the basic costs of not only cleaning, but maintaining the buildings.  Councilperson Samples will be reviewing the costs for renting the SAM Center and the Community Room and will present his findings at the August 1st Council Meeting.

Public Works Director Church provided an overview of a 5-year plan that he and City Engineer Perry Gjersvik created to keep the City of Madrid moving forward.

A Request for Approval – Change Order #005 – Absolute Concrete – Elementary School Project is tabled until cost details regarding one of the manhole adjustments can be explained.  Public Works Director Church will contact the City Engineer to investigate the costs and report back at the next meeting.

Church reported that the Dalander/Hwy 210 intersection project has been completed, as well as West 21st and Market Street. The Fairview project is almost complete with the exception of some drains and manholes that need to be raised.  The elementary school project is a little ahead of schedule with storm sewers going in this week and by end of July, weather permitting, concrete work will begin.

Police Chief Tasler began with a thank you for the citizens of Madrid.  Their support, kind words and gestures are greatly appreciated by the officers of the Madrid Police Department.  The new full-time officer, Neal Cooley has started and Officer Chad Koch has moved just south of town, allowing for more coverage hours.

A request to approve Christine Dierks to the Park Board has been tabled until the next meeting. Councilperson Shaver will reach out to Ms. Dierks and report back to the Council.

Mayor Brown opened a discussion on the Madrid Labor Day Celebration.  The Labor Day Commission is still planning the celebration with a modified format: fireworks display, mile and 5K runs, tractor pull, antique tractor show, bocce ball, horseshoes, volleyball and bags tournaments.  Don Lincoln is getting an insurance quote for the modified format and made it known that it would be written with a Covid-19 exclusion.  City Attorney Flynn is looking into the City’s liability regarding Covid-19 and the celebration.  Any decisions regarding the cancellation of the annual Labor Day Celebration are being tabled until more information is received.

Mayor Brown and Don Lincoln confirmed that the abstract for the Anheuser-Busch building has been updated and is in possession of the Larson Agency.  The small property adjacent to the Anheuser-Busch building is now owned by the City and the buyer’s representatives have been notified so that closing can be scheduled.

Motion by Councilperson Samples, second by Councilperson Shaver to adjourn the meeting at 7:41 p.m.