Author Archive for City Staff – Page 2

May 18, 2020 Council Packet

May 18, 2020 Council Packet

Madrid City Council Meeting – May 18, 2020
May 18, 2020 05:30 PM Central Time

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May 14, 2020 P& Z Agenda

May 14, 2020 Planning & Zoning Agenda

Madrid Planning and Zoning Commission Meeting

May 14, 2020 06:00 PM Central Time (US and Canada)

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MPD Blotter May 4 – May 10, 2020

MADRID POLICE BLOTTER

Madrid Police Contact Numbers:

Emergency – 911

Dispatch (Primary) – 515-433-0527

Police Department – 515-795-3113

Police Cell Phone – 515-795-6166

policedept@madridiowa.org

05/04/20

Officer was dispatched to the 100 Block of East 9th Street, for an unwanted subject at the residence.  The subject left before the officer arrived.

Officer assisted a Boone County Conservation officer, with identifying vehicles that were caught on video trespassing on Swede Point property that is posted for no motorized vehicles.

Officer spoke to a Madrid resident, in the 500 block of West 2nd Street, reference a complaint received about the yard needing mowed and two junk vehicles.  Owner stated that the yard would be mowed this week and that she would contact her son about the removal of the vehicle.

Officer spoke to a Madrid resident reference a subject using his current cell phone number on credit related material and him receiving several harassing phone calls.  The subject was the previous owner of the number but did not have any contact information or location for him.

Officer called and left a message for a subject on South Union reference a junk vehicle and a yard that needed cleaned up.

Officer followed up on a junk vehicle that the owner was spoken to last week about, in the 300 Block of South Madison Street.  Vehicle had been removed by the owner.

Officer spoke to the owner of a lot that is being used for storage at South Madison and East 3rd Street.  Officer spoke to him reference two junk vehicles along with miscellaneous appliances.  Subject stated that he would get it cleaned up this week.

Officer was dispatched to a careless driver Southbound on Highway 17.  Officer stopped the vehicle and found the driver to have no issues. Driver was warned and released.

Officer spoke to a downtown business owner and OK’d them to have a dumpster, on the parking for a couple weeks, while construction on the building occurs.

Officer responded to the 100 block of East 8th Street for a medical call.  Officer assisted EMS.

Officer responded to the area of Market and 22nd Street for a report of a suspicious person walking in the area carrying tools.  Time delay was several minutes.  Officer responded to the area and was unable to locate anyone on foot.  Officer remained in the area for extra patrol. 

05/05/20

Officer assisted with a medical call in the 400 Block of East 9th Street.

Officer performed a funeral escort for a large funeral in the city.

Officer met with a city employee that turned in a lost/found set of keys.

Officer spoke to two Madrid residents reference needing information on a juvenile to check if she was a runaway. 

05/06/20

Officer spoke to a subject wanting to report harassment. After speaking with them it was determined that they lived in Madrid, Arizona.  Officer googled the correct phone number to assist the caller.  

05/07/20

Officer was called to the 500 Block of East 3rd Street.  The owner stated that someone may have tried to enter her basement door to her resident in the early morning hours.  Female gave a vehicle description of a vehicle leaving the Flat Tire parking lot at a high rate of speed.  Officer will review video and attempt to identify the vehicle and driver.

Officer was dispatched to a hit and run accident that occurred at Casey’s General Store.  A vehicle that was parked and unoccupied was struck and a white Grand AM fled the scene south on Highway 17.  Officer took the owners information down and then left to attempt to locate the vehicle.  Officer did locate the vehicle in the 500 Block of Milwaukee Street and identified the driver as Brandi Wylie-Tully of Madrid.  Tully will be cited for leaving the scene of the accident along with not having insurance. 

Officer was called to Dollar General for a shoplifter.  Officer cited and released a Kaitlyn Pirtle with theft 5th, after recovering an estimated $15 worth of property from her purse.  

Officer responded to the elementary school for an alarm.

Officer spoke with two juveniles out past curfew. Officer warned the young men and followed up with their parents the following day.  

05/08/20

Officer located a methamphetamine smoking device, in the roadway, at 2nd and Walnut.  Officer removed the item and disposed of it.

Officer spoke to a Madrid resident, who gave information about a juvenile that stayed at their house last night, and then left without giving any further info.

Officer spoke to Git N Go reference a lost/found Iowa driver’s license located at the store.  Officer returned the property to the owner.

Officer received a report of a runaway from a family in Polk County.  Officer located the 16-year-old runaway and took her into custody.  Family was called who came and picked her up.

Officer responded to the Meadow Estates Park for an illegal burning complaint. Officer located the offending residence and issued a warning. Officer put out the fire with the property owner’s hose.  

05/09/20

Officer provided a funeral escort.

Officer responded to the 100 block of E 2nd for a report of a burglary.  Officer spoke to reporting party.  Forced entry to the residence.  Report made.  Case will be under further investigation. 

Officer responded to the Cedars for a suspicious vehicle report. The vehicle was located and found to be out delivering newspapers.  

5/10/20          

Officer responded to the Meadow Estates for a criminal mischief complaint. The victim advised that three boys hit his car with a stick. The boys, 6-8 years old were located and their respective parents contacted. The parties agreed to handle it civilly.

City Council Minutes – April 20, 2020

Click Here to download and print minutes

Madrid City Council
Regular Meeting
April 20, 2020
5:30 p.m.

The City Council meeting was called to order at 5:32 p.m. with Mayor Tom Brown presiding. Mayor Brown conducted the meeting via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese and Public Works Director Scott Church.

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the agenda for April 20, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                            Motion Carried

Motion by Councilperson Rigby, second by Councilperson Samples to open a public hearing for the FY 19-20 Budget Amendment.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                            Motion Carried

No persons wished to discuss the budget amendment with the Council, and no correspondence was received regarding the issue. Motion by Councilperson Burich, second by Councilperson Shaver to close the public hearing.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                            Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Ostrander, second by Councilperson Samples to approve the City Council meeting minutes of April 4, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                            Motion Carried

Motion by Councilperson Shaver, second by Councilperson Samples to approve the claims for April 20, 2020 in the amount of $ 149,336.11.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                            Motion Carried

Trent Fellers with Windstream spoke to the Council asking for an easement to place above ground transmission lines for fiber optic internet that would reach approximately 665 addresses within the city limits of Madrid. The Council asked if he was aware that Alliant Energy has plans to remove some of its poles once they have buried their lines. Fellers was not aware of that fact. Mayor Brown asked that Fellers reach out to Alliant Energy to obtain specifics regarding the Alliant project. The Council chose to table the matter until Fellers could supply more specific information regarding the project.

Kurt Phillips with Boone County Economic Growth addressed the Council to update them on the group’s projects for the next year. He thanked Councilperson Lane Shaver for representing Madrid on the board. He asked the Council to approve a donation of $2,500 for the coming year. Mayor Brown stated the request would be placed on the agenda for the next Council Meeting. Phillips offered to help the City of Madrid with any of it’s upcoming projects. He will be put in touch with Abby Gilroy for his input on the 246 West 2nd Street projects.

Motion by Councilperson Shaver, second by Councilperson Burich to approve the renewal of liquor license for the Flat Tire Lounge.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                            Motion Carried

Motion by Councilperson Burich, second by Councilperson Ostrander to approve Resolution # 40-19-20, Budget Amendment and Certification Resolution.”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                            Motion Carried

Councilperson Burich commented he received another email regarding allowing backyard chickens in Madrid. He does not plan to bring the matter before the Council for consideration. Councilperson Shaver stated he received commentary from a person unhappy with the placement of an Alliant Energy unit. He also thanked the fire department for reaching out to the community during the epidemic. Mayor Brown thanked the citizens of Madrid for following Covid-19 guidelines and asked that everyone remain positive.

Motion by Councilperson Shaver, second by Councilperson Rigby to close the Council Meeting at 6:34 p.m.

City Wide Garage Sale-Cancelled

The MAC (Madrid Area Chamber of Commerce) city-wide garage sales scheduled for the first weekend in May have been cancelled.

Bi-Annual Hydrant Flushing

The Madrid Water Department will be flushing fire hydrants beginning May 4, 2020 through May 22, 2020 between the hours of 7:00 a.m. and 4:00 p.m. and some late evenings, Monday through Friday.

This is part of our bi-annual water distribution system flushing program designed to ensure water quality and to check for proper operation of our fire hydrants.

Customers may experience periodic discoloration in their water during these dates, however, do not be alarmed.  The water (although unsightly) is safe to drink.  If you encounter brown or discolored water, please run cold water through a faucet on the lowest level of your home for a few minutes.

We do ask that residents refrain from washing clothes (especially whites) during the specified dates and times, due to the potential of staining.  We would also request that citizens not park vehicles near, in front of, or across from fire hydrants during these dates.

If you have low water pressure or water discoloration for more than 24 hours or if you have any questions, please contact City Hall.

MPD Blotter April 27 – May 3, 2020

MADRID POLICE BLOTTER

Madrid Police Contact Numbers:

Emergency – 911

Dispatch (Primary) – 515-433-0527

Police Department – 515-795-3113

Police Cell Phone – 515-795-6166

policedept@madridiowa.org

04/27/20

Officer assisted Madrid Fire/Rescue, on an emergency medical call at Casey’s.

Officer received several calls from an Ames resident, complaining about off the walls things.  Officer instructed the female that she needed to contact the Ames Police Department for any complaints that she has and recommended for her to call the hotline if she needed any assistance with her mental health.

Officer spoke to a Madrid resident reference a neighbor issue over a fence.  Officer referred her to the City Clerk for all building permit questions but informed her that if everything was done with the city permits and the county, that if the fence went up and any damage was done to it, that she could file criminal charges for the damage.

Officer met with a Madrid resident, who turned in a lost/found wallet.  Officer located the owner and knew the wallet to be reported stolen in March from in the City. Officer contacted the owner who stated that she would come and pick it up at the PD after work.  Officer met her and returned the wallet.

Officer did extra patrol around the school, during lunch period, to make sure Highway 210 stayed clear of traffic.  Officer met with school superintendent and worked out a plan for one-way traffic on the west side of the school going forward to remedy safety issues on the highway.

Officer attempted to follow up with a subject in the 600 block of Maverick Lane, from an incident that occurred over the weekend.  The female was not home at this time, so a business card was left in the door and asked to contact reference the case.  The female called back and met with the Officer later in the day.

Officer responded to the 100 Block of Jonathan Dr for a neighbor dispute.  Officer mediated the dispute and advised of civil action that could be pursued.

Officer responded to the area of East Second and Greene for a suspicious vehicle making repeated passes through the neighborhood.  Officer attempted to locate the vehicle.  Unable to locate.  Officer remained in the area throughout the shift.

 

04/28/20

Officer assisted with traffic at the elementary school during lunch hour.

Officer spoke to a Madrid resident reference a house watch while he was out of town.

Officer sent up reports and video evidence, to the Boone County Attorney, on a pending felony theft case.

Officer responded to the Cedars for a medical assist call.  Officer provided assistance to EMS.

Officer responded to the Madrid home for a fire alarm.  Officer arrived on scene and spoke with Home Staff, who confirmed the alarm was a false alarm.  Officer disregarded Fire response.

04/29/20

Officer spoke to a Madrid resident reference a house watch.

Officer followed up on a junk vehicle on East 9th Street, that the owner was verbally spoken to about while on another call to the residence.  Vehicle had been removed by the owner.

04/30/20

Officer responded to a 911 hang-up call; construction worker had accidentally called 911 by pocket dialing everything checked out ok

Officer took a complaint of ATV’s driving around town.

Officer picked up an abandoned scooter at the 200 block of 2nd St

Officer received a phone call about a dog at large.  The dog owner called and was referred to last known location of the dog.

Officer responded to a residence on S. Water Street reference a juvenile holding a knife to himself. Officer spoke with the subject and got him to put it down. The parents will seek counseling asap.

05/01/20

Officer sent up paperwork needed by the Clerk of Court to issue a warrant for a subject that had committed a criminal offense in the City of Madrid.

Officer returned a call and spoke to an out of town subject, reference a child custody issue.

Officer took a report of a missing cat.

Officer assisted a man with his oxygen machine.

Officer responded to W. North Street reference a 911 hang-up call. It was determined that the call came from a confused resident of the Madrid Home.  

05/02/20

Officer assisted county deputies in locating a vehicle.

Officer responded to the 300 block of E. 6th Street reference a fireworks complaint. Officer spoke with the offending party and issued a warning.

Officer stopped to juveniles riding unregistered dirt bikes in town. They were advised to take them straight home.

Officer noted a vehicle in a driveway with its doors standing open at around 1 am with no one around. Officer made contact with the owner and secured the vehicle for them.  Everything was OK. 

05/03/20

Officer received report of an open 911 call from 100 block of N. Kennedy.  Dispatch was able to verify that it was an accidental call from a cell phone from the Casey’s lot.  Officer also checked the area and found nothing.

Officer followed up with a burglary case.

Board & Committee Members Needed!

The City of Madrid is currently looking for volunteers to sit on our:

Park Board
Labor Day Commission
SAM Center Board
(Volunteers for the SAM (Senior Associates) Center should be age 40 and over to sit on the board.)

If interested, please complete the contact form below.  Applications are being accepted through May 26, 2020.

Planning & ZoningParkBoard of AdjustmentLabor DaySAM Center-40 and over

City Council Minutes – April 4, 2020

Click here to download and print minutes

Madrid City Council

Regular Meeting

April 4, 2020

10:00 a.m.

The City Council meeting was called to order at 10:04 a.m. with Mayor Tom Brown presiding. Mayor Brown conducted the meeting via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Randy Pecenka and City Attorney John Flynn.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for April 4, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Rigby, second by Councilperson Burich to approve the City Council meeting minutes of March 16, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Burich, second by Councilperson Rigby to approve the claims for April 4, 2020 in the amount of $ 80,241.74.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Stacy Luckinbill, representing the Madrid Beer Drinkers Association addressed the Council to ask permission to use Edgewood Park for a drive thru Easter egg hunt event. Motion by Councilperson Samples, second by Councilperson Shaver to approve the request.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Mayor Brown accepted the resignation of Mel Samples as a member of the Madrid Labor Day Committee.

Library Director Angie Strong reported the library is currently closed as directed by the State of Iowa due to the Covid-19 event. Strong stated she and some members of staff are still working daily and taking on line classes. No decision has been made regarding the Summer Reading Program at this time. The Library Board has made the decision to cancel the board meeting for April.

Fire Chief Randy Pecenka reported the department is currently taking requests for birthday drive-by’s with fire and rescue vehicles. The department has purchased a thermal imaging camera with a donation from St. John’s church men’s group.

Police Chief Rick Tasler reported his department has worked to clean their offices which have also received a new coat of paint. Tasler commented work continues on the demolition of the storage building next to the laundromat and he is following up on repairs to the Ice Cream Daddy building at the corner of State and West 3rd Streets.

Motion by Councilperson Ostrander, second by Councilperson Samples to approve Resolution #39-19-20, “Comprehensive Plan Update”. The resolution updates the comprehensive plan regarding solid waste management which is done every three to five years.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

The Council approved a bid from Heritage Interiors in the amount of $8,721.02 for replacement of the flooring in the City Hall restrooms, hallway and police station. The flooring will be vinyl plank flooring. Motion by Councilperson Rigby, second by councilperson Burich to approve the bid.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Samples, second by Councilperson Ostrander to approve a tax abatement for 415 West 1st Street for improvements done to the property.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to approve a tax abatement for 144 West 2nd Street. The abatement is for significant improvements made to the property.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Shaver to set the date for the public hearing for the FY 19-20 budget amendment. The public hearing will take place on April 20, 2020 at 5:30 p.m. That Council meeting will be held via Zoom due to the Covid-19 pandemic requirements. Look for login instructions on the City of Madrid website, madridiowa.org.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Councilperson Samples received a request from a citizen of Madrid to reconsider the open burning resolution for the spring period due to the Covid-19 pandemic. Councilmembers discussed the idea of rescinding open burning; however, none felt the current open burning resolution should be changed. The matter did not receive a motion to proceed. Mayor Brown reminded the public the city dump is currently open to allow for disposal of yard waste only.

The Council considered the most recent Madrid 246 LLC Purchase Agreement for city owned property at 246 West 2nd Street, This version of the purchase agreement struck out a prior clause that allowed the City to buy back the property if certain contingencies were not met and also struck verbiage requiring the City of Madrid to partially pay for demolition of the building if Madrid 246 LLC does not complete the exterior work within 3 months of the closing date of June 1, 2020, and the interior work to the building within 12 months of the purchase. Motion by Councilperson Rigby, second by Councilperson Shaver to approve the purchase agreement for 246 West 2nd Street by Madrid 246 LLC.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

City Attorney John Flynn updated the Council regarding the status of the building attached to the theatre building on West 2nd Street. He stated the County Board of Supervisors will be relinquishing any rights the County of Boone has to the building. He is currently waiting for signed paperwork from heirs to the building before he can complete the property transfer.

Motion by Councilperson Burich, second by Councilperson Rigby to approve Resolution # 38-19-20, “Street Lighting Resolution.” The resolution calls for the placement of a street light on the southwest corner of Highway 17 and Peterson Parkway.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Fire Chief Pecenka and Mayor Brown both stated they have access to emergency Covid-19 supplies. Brown also stated he worked with Brian Horn of the Madrid Schools to close the playground areas at city parks, and also at the elementary school.

Motion by Councilperson Rigby, second by Councilperson Ostrander to set the date for the bid opening for the 2020 Water Main Replacement project for April 28, 2020 at 2:30 p.m. The location of the bid opening will be determined at a later date. The engineers estimate of the project is $168,355 which would replace a section of the water main along Highway 210 between the water treatment plant near the Reddish Addition.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Samples, second by Councilperson Shaver to set the date for a public hearing and award of contract for the 2020 Water Main Replacement project for May 2, 2020 at 10:00 a.m.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

City engineer Perry Gjersvik advised the times and places for bid openings and public hearing may need to be adjusted due to the Covid-19 distancing requirements.

The Council considered the engineers estimate for the 2020 State Street and Fairview Drive street overlay project. The first part of the project would replace a section of State Street south of the State Street bridge. Public Works Director, Scott Church, stated that project would involve placing a two-inch overlay over the top of the existing layer which would give the street another 8-10 years of life. After discussion by the Council it was decided to table the State Street project until the State Street bridge work can be completed in the next few years. Motion by Councilperson Rigby, second by Councilperson Ostrander to set the date for the bid opening for the Fairview Drive portion of the resurfacing project, and place the State Street project on hold for the future. The bid opening will take place on April 28, 2020 at 2:00 p.m.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Shaver, second by Councilperson Rigby to set the date for the Public Hearing and award of contract for the 2020 Street resurfacing project for May 2, 2020 at 10:00 a.m.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Church reported the public works department has been extremely busy with numerous locates due to the Alliant Energy project taking place in town. He also reported they have been patching streets. Councilperson Rigby asked that Church check on the cost of a vacuum machine for leaf cleanup.

Mayor Brown congratulated City Clerk, Mary Jo Reese on obtaining the certification of Iowa Certified Municipal City Clerk.

Councilperson Samples commented how proud he is of Madrid for coming together as a community during the Covid-19 pandemic. Councilpersons Burich and Ostrander echoed those sentiments, and also praised the police and fire departments for their contributions. Councilperson Rigby thanked public works and the fire chief for their support, and praised Mayor Brown’s efforts during this trying time. Councilperson Shaver praised the community for following the state recommendations on social distancing and their understanding during this pandemic. City Clerk, Reese reported City Hall would be closed down to all but employees of City Hall. Mayor Brown asked that anyone who needed help with shopping or other necessities during the Covid-19 crisis to contact City Hall for direction on how to manage the needs. Brown will be updating the City of Madrid website to include resources and information available during the crisis.

Motion by Councilperson Shaver, second by Councilperson Ostrander at 11:49 a.m.

May 2, 2020 Council Packet

May 2, 2020 Council Packet