Author Archive for City Staff

MPD Blotter February 10 – February 16, 2020

MADRID POLICE BLOTTER

Madrid Police Contact Numbers:

Emergency – 911

Dispatch (Primary) – 515-433-0527

Police Department – 515-795-3113

Police Cell Phone – 515-795-6166

policedept@madridiowa.org

 02/10/20

Officer was called to the Madrid High School for a minor accident.  A student side swiped another student’s vehicle causing minor damage to both.

Officer finger printed a Madrid resident for a job-related background check.

Officer assisted Boone County Ambulance with a subject that fell and needed a lift assist in the 300 Block of North Locust Street.

Officer, along with Boone County Conservation Officer, assisted a Madrid resident in the 500 Block of Milwaukee Street with a lift assist when all ambulance services were tied up on calls.

Officer assisted a Boone County Conservation Officer, with attempting to locate a vehicle that might have been involved in a trespassing case at Swede Point Park.

Officer sent a past report to an insurance company, after receiving a request along with payment.

02/11/20

Officer took a report from the owner of the laundromat of damage to one of his machines.  The act was caught on camera.  Officer was able to identify the subject with the help from Madrid Media Network.  The owner worked out a civil arrangement with the subject instead of filing criminal charges.

Officer received a complaint of someone driving through a yard on West 5th Street.

Officer assisted a Madrid apartment owner with running a background on two possible tenants.

Officer received a report of a dog running at large on South Green Street.  Officer located the animal and notified the owner who took control of the dog.

02/12/20

Officer spoke to a Madrid resident in Boxtown, who voiced his concerns reference parking off of Highway 17, between 6th and 8th streets.  He stated that when business owners park in front, that it blocks vison of turning traffic.  Officer will speak to the owner’s reference parking.

Officer forwarded a past case file to the Boone County Attorney’s Office.

Officer received a report of a truck parked on the traveled portion of the roadway, facing the wrong direction, at 22nd and Locust.  Officer contacted the owner to have it removed.

Officer spoke to a Madrid resident reference receiving a scam call.  The subject gave out her personal information.  Officer informed her to contact her bank and the social security office to put them on the watch list. Officer followed up with the bank to make sure that accounts were shut down.

Officer assisted Madrid Fire/Rescue on an emergency medical call in the 400 Block of East 9th Street. 

2/13/20

Officer located owner of stalled vehicle blocking the roadway. Owner removed vehicle promptly.

Officer spoke to a Madrid resident after they received a scam call.

02/14/20

Officer assisted Madrid EMS/Boone Co. Ambulance with a medical call in the 300 block of North Locust Street.

Officer spoke to a resident about a parking issue.

02/16/20

Officer responded to the 200-400 block of North Locust after receiving a call about dogs running at large.  Officer was unable to locate the animals.

Officer responded to the 500 Block of Milwaukee for a lift assist.  Officer provided assistance.

Officer responded to the 300 Block of East North Street for a vehicle unlock.  Officer unlocked vehicle.

 

Upcoming Budget Workshop

The City of Madrid will be holding a budget workshop on February 17, 2020 after the City Council Meeting for input on the FY 20-21 budget.  The public is welcome to attend.

February 17, 2020 Council Agenda

February 17, 2020 Council Agenda

February 17, 2020 Council Packet

February 17, 2020 Council Packet

 

MPD Blotter February 3 – February 9, 2020

MADRID POLICE BLOTTER

Madrid Police Contact Numbers:

Emergency – 911

Dispatch (Primary) – 515-433-0527

Police Department – 515-795-3113

Police Cell Phone – 515-795-6166

policedept@madridiowa.org

02/03/20

Officer was contacted by a local business owner reporting a burglary.

Officer assisted the City Water Department with a water break, inside of a residence, on East 2nd Street.

Officer gave a Madrid resident, contact information for his brother, who was in the Dallas County Hospital, at the request of hospital staff.

Officer assisted Madrid Fire/Rescue, on an emergency medical call in the 300 Block of North Locust.  Officer then assisted with traffic control on Southern Prairie Drive, while Life Flight took off.  Thanks to Boone County Conservation for the assistance with traffic control.

Officer received a call from staff at Alliant Energy, reference a Madrid resident that had threatened to break property on their house.  Officer spoke to the property owner who stated that he was just upset about the new meter being installed and was not planning on damaging it, just wanted it removed.

Officer met with Casey’s staff reference a lost/found wallet.  Officer returned the wallet to its rightful owner. 

02/04/20

Officer was dispatched to the 600 Block of Maverick Lane after dispatch received a call of a child in a vehicle not in a car seat.  Officer checked the area, along with daycares and the elementary school and was unable to locate the vehicle.

Officer mailed a copy of a past accident report, to an involved insurance company, after receiving request and payment.

Officer followed up with a detective for the Story County Sheriff to exchange information on an on-going case.

Officer responded to the 900 block of South Kennedy for a possible assault case.  Incident is under investigation.

02/05/20

Officer was dispatched to 500 Milwaukee Street, for a male that needed some assistance, after a fall.  Officer was able to assist getting him up.

Officer was informed of a vehicle driving carelessly, Northbound on Highway 17.  Officer was unable to locate the vehicle.

Officer responded to the 500 block of Milwaukee Street for a medical call.  Officer assisted EMS.

Officer received information of a runaway juvenile from Ames from her mother.  Officer saw the juvenile at a residence in the 500 Block of East 2nd Street and attempted to make contact with her.  The juvenile jumped out a window and ran from the scene.  Officer located the subject a block from the residence and took her into custody without issue.  Officer transported her to the Madrid Police Department, where she was held until her mother picked her up, after driving from Ames.

Officer received a call from a subject, that wanted to file criminal charges on a business owner, because he had not received his tax paperwork yet.  Officer informed the subject that it was not a criminal offense but that he could contact the business owner in an attempt to assist.  The caller got anger, said many mean things, and hung up.  Officer contacted the business owner and gave him the subjects name and informed him of the information. 

02/06/20

Officer was dispatched to an emergency medical call in the 300 Block of Newton Road.  Patient was transported to Mary Greeley.

Officer received three back to back calls, from a past Madrid resident, that became threatening, reference a civil issue she was accusing.  Officer gave the subject a warning for harassing a public official during the third call, before hanging up.

Officer received a call from Alliant Energy staff, reference an issue they had from a property owner, around the work being done on City property, behind Git N Go.

Officer spoke to a Madrid resident, reference needing explanation of paperwork, dealing with a civil court trail.

Officer spoke to a Madrid resident, who requested a welfare check be done on his boss.  Subject stated that he had not been heard from since yesterday.  Officer made contact with the subject at the residence and found him to be OK.  Officer relayed the message to the original caller.

Officer unlocked a vehicle at the Market of Madrid.

02/07/20

Officer performed a vehicle unlock in the 400 Block of Southern Prairie Drive.

Officer assisted a parole officer with a house check, in the 900 block of South Kennedy Avenue.  Subject was not located at home.

Officer performed a vehicle unlock at Dollar General.

Officer spoke to a downtown building owner, reference an unsafe building, that was served a notice to improve the property.  The owner gave an update that he was still waiting to hear from the engineer working with his insurance company on the claim.

02/08/20

Officer spoke to a Madrid resident reference a phone scam. No personal information was exchanged. 

02/09/20

Officer responded to a residence in the 500 block of Milwaukee and assisted a resident there.

Officer spoke with a subject about doing a civil stand-by.  Officer arranged everything and then was advised that it was no longer needed as he was going to have another family member retrieve the items.

Officer responded to a business for an alarm. Officer checked the building with a key holder and determined the alarm to be false.

Officer assisted Ankeny Police with locating and notifying a Madid resident of a no trespassing warning for an address in Ankeny.

Git N Go reported a gas drive-off.

 

Attention Water Customers – PSA

With home improvement season just around the corner, we have a quick reminder:  There is a cream-colored MXU box attached to the side of most houses located on properties that receive water from the City of Madrid.  This is how we read your water meter for monthly billing purposes.  If this box is removed and not replaced or damaged during removal, the homeowner will be responsible for the cost of repair or replacement of the MXU.  That cost is approximately $150 plus 7% Sales Tax.

Please contact City Hall to make arrangements for the MXUs temporary removal when residing or doing home repairs around the MXU box.

We thank you for your attention to this matter.

City Council Minutes – January 20, 2020

Click Here to download & print meeting minutes

Madrid City Council

Regular Meeting

January 20, 2020

10:00 a.m.

 

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

 

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

 

Other City Officials Present: City Clerk Mary Jo Reese, Police Chief Rick Tasler and City Treasurer Don Fatka.

 

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the agenda with the following changes; Under 9.) Department Reports, under a.) Public Works, delete 1.) and under b.) Administration, delete 10.).

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

No one from the public attended the public hearing.

 

Motion by Councilperson Rigby, seconded by Councilperson Shaver to open a public hearing regarding the Budget Tax Approval. Motion by Councilperson Samples, seconded by Councilperson Ostrander to close the Public Hearing.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

 

Motion by Councilperson Ostrander, seconded by Councilperson Burich to open a public hearing regarding environmental review for the State Revolving Fund Loan being sought in conjunction with the Wastewater Treatment Plant project the Council read a report received from Mike Sullivan of the Iowa Department of Natural Resources which indicated there would be no significant environmental impact from the project. No persons in attendance wished to comment on the matter. Motion by Councilperson Shaver, seconded by Councilperson Burich to close the public hearing.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

No Councilpersons declared a conflict of interest.

 

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve the City Council Meeting Minutes of January 4, 2020, Labor Day Meeting minutes of August 27th and October 29, 2019 and Library meeting minutes of December 10, 2019 by consent agenda.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the claims for January 20, 2020 in the amount of $11,883.03.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Jennifer Ackerson with Mi Tech, a company working with of Alliant Energy approached the Council to ask for an easement onto a parcel of land owned by the City. Alliant Energy plans to place a power box in an alleyway between East First Street and East Second Street. Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the request.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motioned Carried

 

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve a renewal of liquor license for Madrid VFW Post 5060.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve a renewal of liquor license for Dollar General Store # 12903.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

The Council considered Resolution # 25-19-20, “Resolution Adopting Code of Conduct.” Motion by Councilperson Samples, seconded by Councilperson Burich to adopt the resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Samples, seconded by Councilperson Ostrander to adopt an “Equal Opportunity Policy Statement”.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Shaver, seconded by Councilperson Rigby to adopt an “Excessive Force” policy.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Burich, seconded by Councilperson Rigby to adopt a “Residential Anti-Displacement and Relocation Assistance Policy”.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

The Council reviewed Resolution # 26-19-20, “Resolution Adopting a Procurement Policy,” Motion by Councilperson Rigby, seconded by Councilperson Samples to approve the policy.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Ostrander, seconded by Councilperson Samples to adopt an “Affirmative Fair Housing Policy.”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

All six of the aforementioned policies and Resolutions are being approved as necessary documents to collect funding from a recently awarded CDBG Grant.

 

The Council reviewed Resolution # 28-19-20 “Approval of the FY 20-21 Maximum Property Tax Dollars”

City Clerk Mary Jo Reese advised that due to an increase in taxable real estate values during the last fiscal year the maximum increase amount the City of Madrid would be requesting would be two cents per $1000 of valuation. The maximum tax levy for FY 19-20 is $13.15715 and the max levy for FY will not exceed $13.17367. These amounts do not include the debt service levy. Motion by Councilperson Ostrander, second by Councilperson Rigby to approve the Resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

The Council considered Resolution # 29-19-20, “Resolution Setting Date for a Public Hearing on Designation of the Expanded Madrid Urban Renewal Area and on Urban Renewal Plan Amendment.”

The resolution sets a public hearing for February 17, 2020 at 5:30 p.m. to allow the public to comment on the city’s proposal to add “Tiger Run” to the existing Urban Renewal Plan. Motion by Council Ostrander, seconded by Councilperson Samples to approve the resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Mayor Brown advised Freedom of Information act filing with the Iowa Public Information Board was tabled by that board until their next meeting. Mayor Brown suggested adding a line account to the account system to track dollars spent fulfilling Freedom of Information Act requests. He also suggested the City increase the line item for Legal Representation due to the increased expenses.

 

City Council Minutes – January 4, 2020

Click Here to download and print meeting minutes

Madrid City Council

Regular Meeting

January 4, 2020

10:00 a.m.

 

The City Council meeting was called to order at 10:01 a.m. with Mayor Tom Brown presiding.

 

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

 

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Fire Chief Randy Pecenka, Police Chief Rick Tasler, City Treasurer Don Fatka, City Attorney John Flynn and Senior Associates Commission Chairperson Martha Furness.

 

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the agenda for January 4, 2020 with the following amendment: Under 8.) Department Reports, under g.) Administration, add 3.) Set Date for Public Hearing Regarding FY 20-21 Budget.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

No Councilmembers declared a conflict of interest.

 

Motion by Councilperson Rigby, second by Councilperson Burich to approve the City Council meeting minutes of December 16, 2019.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Samples, second by Councilperson Ostrander to approve the claims for January 4, 2020 in the amount of $ 79,527.06.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Abby Gilroy and Greg Hayes addressed the Council concerning city-owned property at 246 West 2nd Street in Madrid. Their development corporation would like to partner with the City of Madrid to renovate the property into office and retail space. They would like to set a public hearing date to transfer the property to their corporation. Councilmembers commented that they would like to see the building renovated. The listing agent for the property, Don Lincoln stated he has two more showing for the property scheduled in the next week.

 

Don Lincoln representing Friends of the Trail reported the group received a recent donation of $2,000 donation from the Jensen Trust. Projects being planned for the upcoming year include moving the Coal Mine replica to just below Jensen Park and adding steps from the park to the display. There are plans to have Rollie Berg create a canopy for one of the picnic tables at the Dalander Park Trailhead. More canopy’s may be done in the future. The group also plans to move the coal miner display from the current Highway 17 location to Dalander Park. They also plan to add “miles to bridge” markers every half mile along the bridge. A major project will be the REAP Grant project at Dalander Park and the Dalander Park prairie.

 

Mark Schneider, Executive Director of the Iowa Arboretum approached the Council to remind them and the public of the great informational and recreational asset that the Iowa Arboretum is to the community of Madrid. He asked for the City of Madrid’s monetary support for the upcoming Fiscal Year.

 

Public Works Director Scott Church stated the 2005 Chevy 2500 pickup truck owned by the City  sold at auction for $7,150. He reported that public works employee Sue Wright recently received her CDL license. All public works employees now have a CDL license. He also reported the Iowa DNR  are happy with the improvements recently made to the water treatment plant and the new main recently installed. They are no longer requiring a secondary water main.

 

Fire Chief Randy Pecenka reported the rescue unit has been repaired and is back in operation. He is currently working on call volume for the year and will report the results at a later date. He reported fire gear is currently up to date.

 

Police Chief Rick Tasler updated the Council regarding maintenance for the vehicles. Tasler is hoping to hire a fourth full time employee for fiscal year 20-21.

 

Jason Springer, developer of the proposed Tiger Run sub-division approached the Council to discuss the possibility of financial incentives to make the sub-division possible. Springer stated he intended to build a quality addition, starting with custom homes, and is being careful about the builders he chooses to build within the development.  City Clerk Mary Jo Reese advised Springer is asking for $803,362.71 in TIF rebates to build the infrastructure for Tiger Run. The City would collect another approximately $472,000 would go into a low to moderate income fund which has been established by the City. Those funds would be used to help low to moderate income homeowners improve their property. A conservative estimate is that the TIF rebate would break even in 10 years and no further TIF would be collected. Springer feels that more houses would be built a faster rate. That scenario would allow the TIF to be paid off earlier. He hopes to have all 37 houses built within 5 years as his lots will be priced below market value of other building lots in the area. Springer made it clear that maintenance of a retention pond planned for the development would be maintained by a home owners association and will never be the responsibility of the City of Madrid. Motion by Councilperson Samples, seconded by Councilperson Burich to approve TIF in the form of TIF rebate for the Tiger Run Development.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Mayor Brown announced he is appointing Nate Samples, Marvin Ostrander and himself as members of a committee to enter into union negotiations as the current union contract will expire on July 1, 2020. Motion by Councilperson Rigby, seconded by Councilmember Shaver to approve the appointments.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Shaver, seconded by Councilperson Samples to set a public hearing for the FY 20-21 budget on January 20, 2020 at 5:30 p.m.

Samples, Burich, Ostrander, Rigby, Samples                    Motion Carried

 

City Attorney John Flynn updated the Council and public regarding progress being made to acquire the abandoned property that is attached to city owned property at 246 West 2nd Street. The property is currently part of an estate. No heirs of the estate have come forward to claim the property. He will proceed with legal steps to have the property transferred to the City of Madrid.

 

Martha Furness of the Senior Activities Commission reported she is currently developing ideas for new programs for the seniors who frequent the Senior Activity Center. The Commission is also deciding how to use donations to upgrade the facility. She stated the facility is being used by rentals and local groups.

 

Dualla Carlson of the Cabin Fund committee asked the Council how to proceed with plans to replace the cabin at Edgewood Park. Mayor Brown advised he will speak with her about the issue, and recommended community input about any decision. She is in favor of replacing it with another log cabin.

 

Councilperson Burich commented he had received some complaints about fireworks on New Year’s Eve. Chief Tasler stated the police department did not receive any complaints regarding that issue.

 

City Clerk Mary Jo Reese asked the Council to set a date for a budget workshop. It was decided to schedule the workshop for February 1, 2020 at 8:00 a.m.

 

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the meeting at 11:30 a.m.

City Council Minutes – December 16, 2019

Click Here to download & print meeting minutes

Madrid City Council

Regular Meeting

December 16, 2019

5:30 p.m.

 

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro Tem Lane Shaver presiding

 

Present at Roll Call: Nate Samples, Marvin Ostrander, Chuck Rigby and Lane Shaver. Steve Burich was absent.

 

Other City Officials Present: City Clerk Mary Jo Reese, Police Chief Rick Tasler, City Treasurer Don Fatka and Fire/EMS department member Randy Pecenka.

 

Motion by Councilperson Samples, second by Councilperson Rigby to approve the agenda for December 16, 2019 with the amendment to add under 7.) Department Reports, under a.) Public Works, add 2.) Request for Approval – Absolute Concrete – Pay App 5, – $106,572.60.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

 

No Councilmembers declared a conflict of interest.

 

Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the City Council meeting minutes of December 7, 2019 and library meeting minutes of November 12, 2019 by consent agenda.

Ayes: Samples, Ostrander, Rigby, Shaver

 

Motion by Councilperson Samples, second by Councilperson Rigby to approve the claims for December 16, 2019 in the amount of $ 83,246.32.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

 

Joe Loonan of Alliant Energy addressed the Council to discuss the rebuild project of power lines which will begin in January and conclude by December 31, 2020.The project involves replacing overhead lines with upgraded above and underground lines.

 

Motion by Councilperson Samples, seconded by Councilperson Ostrander to set the date for a public hearing on January 20, 2020 at 5:30 p.m. for the SRF Environmental review. The SRF loan will be used for a drainage project in conjunction with the upcoming sewer plant upgrade.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

 

Motion by Councilperson Samples, second by Ostrander to approve pay application #5 to Absolute Concrete in the amount of $106,572.60.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

 

Motion by Councilperson Rigby, second by Councilperson Samples to approve Resolution # 23-19-20, “Resolution Naming Appointments for the City of Madrid Until January 1, 2022.”

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

 

Motion by Councilperson Samples, second by Councilperson Ostrander to approve Resolution # 25-19-20, “Resolution Setting a Public Hearing to Transfer City Owned Property.” The resolution sets a date of January 4, 2019 at 10:00 a.m. for public input on the proposed sale of the antique building and movie theatre building on West 2nd Street, which is currently owned by the City of Madrid. No formal agreement to sell the property has been signed by city officials.

Ayes: All Present                                                                  Motion Carried

 

Motion by Councilperson Samples, second by Councilperson Ostrander to approve Resolution # 26-19-20,” Resolution Authorizing and Approving a Loan Agreement, providing for the Issuance of a General Obligation Water Improvement Note and Providing for the Levy of Taxes to Pay the Same.” The resolution replaces Resolution # 24-19-20 which was approved at the City Council meeting on December 7, 2019. That resolution contained an error by the office of bond attorney John Danos in the repayment schedule of the 2019 water Go bond in the amount of $300,000.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

 

The Council reviewed a thank you note received from Mark Schneider of the Iowa Arboretum thanking the Council for a recent donation of $800.

 

Councilmember Ostrander and Rigby commented on a recent Municipal Leadership class held by Iowa League of Cities, stating the program was very beneficial.

 

Councilmember Shaver commended the volunteers who rang the bells for the Salvation Army.

 

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to adjourn the City Council meeting at 5:56 p.m.

City Council Minutes – December 7, 2019

Click Here to download & print meeting minutes

Madrid City Council

Regular Meeting

December 7, 2019

8:00 a.m.

 

The City Council meeting was called to order at 8:00 a.m. with Mayor Tom Brown presiding.

 

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

 

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Library Director Angie Strong, Police Officer Chad Koch, Fire Chief Scott Maddux, City Treasurer Don Fatka, City Attorney John Flynn and Library Board member Pam Allen.

 

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the agenda for December 7, 2019.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

No Councilmembers declared a conflict of interest.

 

Motion by Councilperson Rigby, second by Councilperson Samples to approve the City Council meeting minutes of November 18, 2019.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Samples, second by Councilperson Burich to approve the claims for December 7, 2019 in the amount of $ 200,182.01.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Dennis Wilcox of 3019 West 2nd Street, Madrid, presented the Council with a check in the amount of $4,500 from the Jensen Educational Trust for maintenance and improvements to Jensen Park. The donation will be used for maintenance and repairs of the gazebo, plants and new picnic tables and benches.

 

Travis Risvold, president of the Madrid Area Chamber of Commerce invited citizens to attend the Christmas Extravaganza being held today. He reported plans to bring fiber optics to Madrid via Hux-com continue and MAC will be working on their 2020 budget. Upcoming events include Bike Expo in January as well as a MAC membership drive.

 

Public Works Director Scott Church addressed the Council concerning a request for payment from Morris & Company for drilling a new water line under the Des Moines River. The final invoice for the project is $310,150. The invoice exceeded the original cost estimate due to the necessity of drilling through rock. Motion by Councilperson Samples, seconded by Councilperson Burich to approve payment of the invoice.

Ayes: Samples, Burich, Ostrander, Rigby, Samples           Motion Carried

 

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve payment of an invoice received from Xenia Rural Water in the amount of $35,698.60. The cost was about $700 per day and revenues were $1,400 per day. Church thanked Xenia Rural water for the emergency water supply while the water main was replaced. Xenia charged the City of Madrid the same amount as the City normally sells water to them.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Church stated the Christmas décor has been placed on light poles around town and commented that they are very old and need to be replaced. Accu-Jet has been cleaning sewer mains in the northeast portion of the city. Public works has taken the opportunity to do cleaning and maintenance of the water plant while it was inactive due to the water main repair.

 

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve the use of city owned property for the 2020 Labor Day Celebration truck pull.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Library Director Angie Strong invited the public to attend the silent auction and avenue of trees being held in conjunction with the Christmas Extravaganza. She advised of a new courier service which will be used to transport books for the purpose of inter-library loans at no cost. Strong plans to ask for $145,000 from the Boone County Board of Supervisors for library funding. In the past, Boone County libraries have received a below average distribution from the Board of supervisors and hopes this will change for the next fiscal year. Strong advised the library plans to discontinue movie nights due to poor attendance. Upcoming programs include early out cookie decorating, Pinterest party, chess and book discussion. The library received $1,873 in direct state aide from the state. She has used the money for extra purchases at the library.

 

Councilperson Samples left the meeting at 8:30 a.m.

 

Dualla Carlson reported the Save the Cabin Fund received a donation of $805.31 from St. Paul’s Church. The current balance in that fund is $28,430.06. Carlson shared information she gathered from a log home builder. He gave her estimates on building a log shell for Edgewood Park. She hopes to acquire the support of local professionals and volunteers to finish the cabin.

 

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve an “Emergency Water Supply” contract with the Madrid Home. In the event of water loss at the home, the Madrid Fire Department agrees to truck water to the facility.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Fire Chief Scott Maddux reported 16 rescue, and 2 fire calls since November 22nd. He advised new tires have been installed and an air system repaired on the rescue vehicle. The police and fire departments have also received new radios which seem to be working much better than the old radios. They also hope to purchase battery charging stations for the radios.

 

Annual elections for the fire department were held and Randy Pecenka will be the fire chief for 2020.

 

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve Resolution # 24-19-20,” Resolution Authorizing and Approving a Loan Agreement, Providing for the Issuance of a General Obligation Improvement note and Providing for the Levy of Taxes to Pay the Same.” City Clerk, Mary Jo Reese advised funds to pay back the loan would be taken from water revenue and not by raising property taxes.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Deputy City Clerk Deb Biegger stated she is currently working with Scott Olsen to update the Madtap notification system. The upgrade will allow more people to sign up for the service.

 

City Attorney John Flynn advised he will file a petition to the court to obtain possession of a small piece of property and a vacant shack attached to the city owned theatre building. He has been unable to locate anyone interested in the property. Flynn also updated the Council concerning complaints made to the Iowa Public Information Board stating there are two active cases, two other issues have been dismissed by the Board.

 

Motion by Councilperson Burich, second by Councilperson Ostrander to approve Yvette Petrie to the Senior Activities Commission.

Ayes: All Present                                                                  Motion Carried

 

Councilperson Shaver reminded the public that Boone County police, fire and first responders will be manning the kettles for the Salvation Army on Saturday, December 14th from 10 a.m. until 8 p.m. This is a competition to see who raises the most money. Come out and support your local police, Fire and EMS.

 

 

Mayor Tom Brown stated he has spoken with Martha Furness of the Senior Activities Commission on the best way to improve membership of that committee.

 

Brown also advised the structure at 407 N. Main Street has been demolished and hauled away. The foundation will be buried at a later date.

 

Brown also commented Public Works will be working to clear the drain on West 1st Street which fills with silt and doesn’t drain.

 

Motion by Councilperson Burich, seconded by Councilperson Rigby to adjourn the City Council meeting at 9:08 p.m.