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February 23, 2021 Special Council Meeting Agenda

February 23, 2021 Special Council Meeting

Madrid City Council Special Meeting

Feb 23, 2021 05:00 PM

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MPD Blotter February 15 – February 21, 2021

MADRID POLICE BLOTTER

Madrid Police Contact Numbers:

Emergency – 911

Dispatch (Primary) – 515-433-0527

Police Department – 515-795-3113

Police Cell Phone – 515-795-6166

policedept@madridiowa.org

02/15/21

Officer received a call reference a broken water main break on West North Street.  Officer passed on the information to the city street department.

Officer spoke to a mother who entered her adult daughter missing and gave her an update on the case and let her know that the daughter had corresponded back.

Officer received a call of a dog in the 300 block of North Union Street, that may be going in and out of an abandoned house.  Officer checked the residence and the house is being lived in and the animal is their pet.

02/16/21

Officer checked on a vehicle that had broken down just North of the city limits on Highway 17.  The vehicle had over-heated and shut off.  Officer waited for a ride to come and pick her up due to the severe cold.

Officer received a call to do a welfare check, in the 100 block of Cyclone Lane, for an outside light on emergency flash mode.

Officer received a request for a welfare check, in the 200 block of North Locust Street, after the resident there called his daughter and stated that he was having a hard time breathing.  Officer had ambulance dispatched to check on the patient.

Officer spoke to a Madrid resident who had located a lost and found dog that was freezing.  Subject put a picture of the dog on Madrid Media and the owner claimed him a short time later.

Officer spoke to a Madrid resident reference a scam phone call claiming to be Social Security.  REMINDER: Social Security representatives will never call your phone and ask for personal information.  If you receive this call just simply hang up.

Officer transported evidence to the DCI Lab in Ankeny, for chemical testing, dealing with a criminal case.

02/17/21

Officer assisted Boone County Ambulance, on a medical call, in the 600 block of East 1st Street.

Officer performed a vehicle unlock in the 300 block of East 3rd Street.

Officer spoke with a fraud investigator, from 1st National Bank of Omaha, reference an on-going case of unauthorized spending on a credit card.  Investigator forwarded additional evidence for the case.

Officer received a call of a missing dog from South Market Street.  Animals returned home a short time later.

Officer met with the owner of the County Line Trailer Court, in reference to a notice that was served to him to clean-up of the property.  Officer passed the information received to the City Council for review on how they want to proceed moving forward.

Officer received a call of a dog running on East 1st Street.  The caller was able to catch the dog and took the animal home.

Officer was dispatched to Casey’s, for a male subject slumped over the wheel, that was unresponsive.  Officer arrived and the vehicle took off at a high rate of speed, out of the parking lot, almost striking a vehicle head-on.  Officer attempted to initiate a traffic stop for the careless driving and the vehicle refused to stop, and lead the officer on a vehicle pursuit Southbound to Granger and then Westbound on Highway 141.  Officers from several agencies, were able to do a rolling vehicle stop on the vehicle and bring the pursuit to an end with no damage to any vehicles.  The subject, Michael Powell, of Woodward, was taken into custody without incident, and transported to the Boone County jail, charged with aggravated eluding

02/18/21

Officer finished up all reports and paperwork from the pursuit last night, and forwarded all the information on to the Boone County Attorney.

Officer received a complaint reference junk in a yard in the 100 block of North Union Street.  Officer will speak to the owner about a spring clean-up.

Officer was called to the Madrid Elementary School for a student who had gotten mad and left the school.  Officer assisted staff with getting the student back into the office where his mother came and picked him up.

Officer followed up on a criminal fraud case and once again spoke to the victim.  Officer exchanged additional information with her that will be used in the criminal case after charges are filed.

Officer assisted a Madrid resident with loading up some property, into his truck, that was to heavy for him to do himself.

Officer was dispatched to the 100 block of Market St for a report of an out-of-control child. Officer and parent were able to settle the child down and talk about future treatment for child.

02/19/21

Officer performed a welfare check in the 600 block of Maverick Ln.

Officer received a complaint about possible peddlers in town and leaving flyers on their doors.

02/20/21

Officer received a complaint about a pothole on Union Street.

Officer responded to a medical on Maverick Lane.

Officer responded to a medical on Maverick Lane.

Officer took a report of a runaway juvenile.

Officer assisted a motorist that was stuck.

2/21/21

Officer assisted Madrid Rescue with a medical call on Maverick Lane.

Officer responded to East 1st Street for a civil issue.

Officer returned a phone call to a Madrid resident regarding a civil issue.

Officer performed a civil standby on Maverick Lane.

February 20, 2021 Budget Workshop Agenda

02-20-2021 Budget Workshop Agenda

Madrid City Council Budget Workshop
Feb 20, 2021 10:00 AM

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Meeting ID: 949 4029 5677
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February 6, 2021

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Madrid City Council
Regular Meeting
February 6, 2021
10:00 a.m.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid-19 pandemic social distancing requirements.

Present at Roll Call: Nate Samples, Marvin Ostrander, Chuck Rigby and Lane Shaver. Steve Burich was absent.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Police Chief Rick Tasler, Senior Activities Commission member Martha Furness, Park Board member Jesse Bannor and City Attorney Mark Powell.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the agenda for February 6, 2021. Councilperson Rigby noted a change under Park Board. Jason Whitten changed to Jonathan Whitten.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the City Council meeting minutes of January 18, 2021, Park Board Meeting Minutes for January 7, 2021, and January 21, 2021 by consent agenda. Councilperson Rigby noted a change that needs to be made to City Council meeting minutes for January 18, 2021. Councilperson Rigby and Shaver voted no to the proposed take home policy. The city clerk noted she would make that change.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

The Council the claims register and Councilperson Rigby questioned a payment to the Boone Area Humane Society in the amount of $66.00. Chief Tasler stated he did not authorize any pickup of cats during the time frame indicated on the invoice. City Clerk Mary Jo Reese stated she would delete the invoice from the payments. Motion by Councilperson Samples, second by Councilperson Ostrander to approve the claims for February 6, 2021 in the amount of $142,653.11 minus $66.00.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Don Lincoln, president of the Madrid Area Chamber of Commerce updated the Council on their recent coupon program, stating about 4-5% of the coupons were turned in. The organizations collaboration with the Boone Area Chamber of Commerce is ongoing. MAC will be starting a committee to raise funds to replace the Christmas decorations and also for permanent lighting for the welcome to Madrid signs. MAC is currently asking for volunteers from the community for the committee. Councilperson Shaver stated he is looking for private donations for the Christmas tree décor as well.

Martha Furness of the Senior Activities Commission stated congregate meals are still on hold. She is also looking into the possibility of the county holding a Covid-19 vaccination clinic in Madrid. At this time the Senior Activities building is not available for rent due to the pandemic. The Council will review the matter at the next City Council meeting on March 6, 2021.

Jesse Bannor of the Park Board indicated that board member Jonathan Whitten has not participated in board activities for a while. The matter was tabled and Councilmember Rigby will speak with Mr. Whitten. City Attorney Mark Powell stated there is a specific process for removal of a board member if it is needed.

Don Lincoln representing the Friends of the Trail group advised donations have been received to place memorial canopies over the picnic tables at Dalander Park. One canopy has been installed and the group has enough funds to place four more canopies. Lincoln updated the Council on the REAP grant that was awarded to the group, stating that the cost of a proposed connection from Boxtown to the Trailhead over the creek was estimated at $11,000. When the project was engineered the actual cost was $60,000. The group is considering a less expensive option, of around $30,000, for the project and hopes to raise the additional funds. Lincoln stated the restroom facilities at the trailhead need to be painted before reopening in the spring.

Police Chief Rick Tasler stated recent cases have been close. He also discussed the payout to the Cityof Nevada for Police officer Swanson. He also commented on being contacted recently about some possible development interest in Madrid.

Public Works Director Scott Church presented the 2021 Water Report prepared by Mike Forristall to the Council. He also reported on a recent water main break on Highway 210. Church stated a donation in the amount of $10,000 was made recently to Edgewood Park.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve a Change of Ownership and Renewal of Liquor license for Casey’s # 32, and Change of Ownership and Renewal of Liquor License for Dollar General # 12903.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Motion by Councilperson Samples, second by Councilperson Rigby to set a public hearing for the Maximum Property Tax Levy for FY 21-22. The hearing will be held on February 15, 2021 at 5:30 p.m. via Zoom.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Rigby to set the time and date for a budget workshop for February 20, 2021 at 10:00 a.m. The workshop will be held in the Council Chambers at City hall.

City Attorney Mark Powell stated he has been in contact with the Labor Day Committee to approve proposed contracts and legal issues around gambling licenses.

Mayor Brown read correspondence from the F. William Beckwith Foundation for a donation of $10,000 for use at Edgewood Park.

Mayor Brown also referred to a resignation letter he received from City Clerk Mary Jo Reese effective April 23, 2021. She will be retiring from the workforce at that time.

Don Lincoln questioned if the city had received any confirmation from FEMA concerning removal of adjacent property owners from the flood plain. Mayor Brown indicated interested persons can contact City Hall for any information that the city has. He also asked for update on the restoration of the Anheuser Busch Building. Mayor Brown advised work is progressing, however it was delayed due to the derecho.

Councilmembers thanked Mary Jo Reese for her support and years of service with the City, and also thanked Public Works for their snow removal efforts.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the City Council meeting at 11:08 a.m.

January 18, 2021

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Madrid City Council
Regular Meeting
January 18, 2021
5:30 p.m.

The City Council meeting was called to order at 5:33 p.m. with Mayor Tom Brown presiding. There were technical difficulties which delayed the start time of the meeting. The meeting was held via Zoom due to Covid-19 pandemic social distancing requirements.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Police Chief Rick Tasler and City Attorney Mark Powell.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the agenda for January 18, 2021.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Ostrander, second by Councilperson Burich to open a public hearing regarding “Proposal to enter into a General Obligation Utility Tractor Lease”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

No persons were present who wished to comment on the matter. Motion by Councilperson Shaver, second by Councilperson Samples to close the public hearing.

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the City Council meeting minutes of January 4, 2021, Library meeting minutes for December 8, 2021 and Planning and Zoning meeting minutes for January 14, 2021.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Burich, second by Councilperson Rigby to approve the claims for January 18, 2021 in the amount of $148,614.59.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve pay application #9 to Gridor Construction in the amount of $304,185.55 for work completed on the wastewater treatment plant project.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council considered Resolution #19-20-21,” Resolution Authorizing and Approving a General Obligation Utility Tractor Lease Agreement and Providing for the levy of Taxes to Pay the Same.” The resolution allows the City of Madrid to levy the amount of $6,400 each year for the next six years to lease a John Deere utility tractor. City Clerk Mary Jo Reese explained at this time the city does not plan to exercise the levy, but rather to pay the lease amount from available funds. Motion by Councilperson Rigby, second by Councilperson Shaver to approve Resolution # 19-20-21.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Samples, second by Councilperson Burich to approve a request for renewal of liquor license for the Market of Madrid.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council also considered Resolution # 18-20-21, “A Resolution Waiving the Right of Review and the Final Plat for Parcels 280/00113-001-00 and 2021-1 in the NE ¼ of the NW ¼ of Section Eight (8), Township 81 North, Range 25, Polk County, Iowa.” The resolution waives any rights to object to the splitting of property listed in the resolution which is within a two-mile radius of the city limits of Madrid. Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to approve a request for residential tax abatement for property owned by Joseph Knudsen at 213 Maple Ridge Lane.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council considered a proposed policy for take home vehicles for city personnel. Councilperson Samples asked that verbiage changes be made to the policy. Councilpersons Rigby and Shaver stated they are not in favor of the policy. Councilmembers also wished to add a clause stating that all take home vehicle requests be approved by the City Council. Motion by Councilperson Samples, second by Councilperson Ostrander to approve the policy with the addition of the Council approval clause. City Attorney Mark Powell stated he will rewrite the policy to include the requested changes.

Ayes: Samples, Burich, Ostrander              Nays: Rigby, Shaver               Motion Carried

The Council reviewed Resolution # 20-20-21, “A Resolution Recognizing a Property Split of Parcels K and Lot 1, Parch H in NW ¼ of Section 36, T82N, R26W of City of Madrid, Iowa.” The resolution allows for the split of a parcel currently owned by Paul and Kim Peters. Motion by Councilperson Ostrander, second by Councilperson Burich to approve Resolution # 20-20-21.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to approve a request for renewal of liquor license for VFW Post 5060.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Several Councilmembers thanked Public Works and the Police Department on the handling of snow removal during the recent storm.

Motion by Councilperson Shaver, second by Councilperson Burich to adjourn the City Council meeting at 6:05 p.m.

February 15, 2021 Council Packet

February 15, 2021 Council Packet

Madrid City Council Meeting
February 15th, 2021 at 5:30 pm

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Meeting ID: 986 8753 4336
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February 15, 2021 Council Agenda

February 15, 2021 Council Agenda

Madrid City Council Meeting
February 15th, 2021 at 5:30 pm

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Meeting ID: 986 8753 4336
Passcode: 937114

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December 9, 2020 Minutes

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Madrid, Iowa Labor Day Committee Meeting
Wednesday, 09 December 2020
6:00 p.m.
 
Madrid, Iowa City Hall
Council Chambers
304 S. Water Street
Madrid, IA 50156
 
Meeting came to order by Chairman Sadie Williams at 6:06 p.m.

Roll Call:

Committee members Rachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, and Samuel Melton were in attendance.

Members of the public Representative Chuck Rigby, Sam Schoon, Molly Stormer, and Justine Piatt were in attendance.

Agenda item #2 approval of 18 November 2020 meeting minutes. No discussion.

Approval NominatedRachel Knutsen
Approval 2ndKatelyn Seiler
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

There were no comments from the public.

Agenda item #3, Old Business

The committee members received edited versions of donation letters from the November meeting. All members reviewed the edited documents and no additional comments were made.

Approval NominatedDarren Douglas
Approval 2ndRachel Knutsen
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

The committee members discussed clothing for the weekend of Labor Day. Past colors and designed were acknowledged. Rachael Knutsen will be working on designs and colors to make Committee members stand out to the public for the weekend of Labor Day.

Agenda item #4, New Business

The Labor Day Committee has two remaining spots open for new members to come on board. The members discussed how new members could utilized.  Additionally, City Council Representative Rigby discussed the importance of member roles versus volunteer member roles. He emphasized the importance of support members in addition to committee members and active volunteers during the weekend of Labor Day. There was further discussion of past Labor Day’s and how adding other committee members and volunteer members will help with organizing and growing the committee.

Two applicants for the two remaining committee member spots were in attendance. Molly Stormer introduced herself, followed by Samantha Schoon.

The third applicant, Carson Carpenter arrived later in the meeting and introduced himself for consideration as a committee member as well.

The committee voted on the applicants. Molly Stormer volunteered to be a volunteer member of the committee.

Next, Samantha Schoon’s committee membership was considered.

Approval NominatedKatelyn Seiler
Approval 2ndRachel Knutsen
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

Finally, Carson Carpenter’s committee membership was considered.

Approval NominatedKatelyn Seiler
Approval 2ndRachel Knutsen
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

The committee members discussed the separation of duties/categories for the events during Labor Day weekend. They reviewed the events such as:

Main attractions: main stage concerts, fire works,

Food and beverage: beer tent, lion’s dinner, and food vendors

Competition: volley ball tournament, woofle ball tournaments, Madrid milers,

Attractions: Everything that isn’t a competition

Kids: A group that we’ve discussed needs revamping

Logistics Manager: trash, clean up, porta potties, etc.

A member of the public suggested that she would be able to assist with some attractions brought in by the Iowa Army National Guard. A committee member will be following up with her for further information and arrangements.

Committee members expressed interest in events that they would like to coordinate and organize. However decided that this topic would be better addressed at the next meeting.

The committee determined the next meeting will be 13 January 2021 at 6:00 p.m.

Approval NominatedDarren Douglas
Approval 2ndRachel Knutsen
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

There were no final comments from the committee members or members of the public.

Close of session was at 7:23 p.m.

Approval NominatedKatelyn Seiler
Approval 2ndDarren Douglas
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

 

 

 

November 18, 2020 Minutes

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Labor Day Committee Meeting Minutes

Madrid, Iowa City Hall
Council Chambers
304 S. Water Street
Madrid, IA 50156

Wednesday, 18 November 2020
6:00 p.m.

Agenda Items

  1. Roll Call

Labor Day Committee Members
-Sadie Williams
-Katelyn Seiler
-Darren Douglas
-Rachel Knutsen
-Samuel Melton joined by phone late, left early
City Council Advisor – Chuck Rigby

Members of Public
-None

  1. New Business
  1. Setting of Appointments:

-Chairman: Sadie Williams

Approval NominatedDarren Douglas
Approval 2ndKatelyn Seiler
Votes
YesDarren Douglas, Katelyn Seiler, Rachel Knutsen
NoNone
Sadie Williams Recused

Samuel Melton not present for vote

-Vice Chairman: Darren Douglas

Approval NominatedKatelyn Seiler
Approval 2ndRachel Knutsen
Votes
YesKatelyn Seiler, Rachel Knutsen, Sadie Williams
NoNone
Darren Douglas Recused

Samuel Melton not present for vote

-Secretary: Katelyn Seiler

Approval NominatedSadie Williams
Approval 2ndDarren Douglas
Votes
YesSadie Williams, Darren Douglas, Rachel Knutsen
NoNone
Katelyn Seiler Recused

Samuel Melton not present for vote

-Treasurer: Rachel Knutsen
Nominated:  Katelyn Seiler

Approval NominatedKatelyn Seiler
Approval 2ndDarren Douglas
Votes
YesKatelyn Seiler, Darren Douglas, Rachel Knutsen, Sadie Williams
NoNone
Rachel Knutsen Recused

Samuel Melton not present for vote

  1. Donation letters for 2021 Labor Day Celebration
  2. Donation letters for agencies that did not donate to the 2020 Labor Day Celebration
Approval NominatedKatelyn Seiler
Approval 2ndRachel Knutsen
Votes
YesKatelyn Seiler, Rachel Knutsen, Darren Douglas, Sadie Williams, Samuel Melton (via Phone)
NoNone
  1. Donation letters for agencies that did donate to the 2020 Labor Day Celebration
Approval NominatedRachel Knutsen
Approval 2ndDarren Douglas
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Samuel Melton (via Phone), Katelyn Seiler
NoNone
  1. Review of Scheduled events from past Labor Day Celebrations. No voting taken place.
  1. Determination of Next Meeting
  1. Brainstorming Session: Wednesday, December 2, 2020 at 6:00 p.m. at Flat Tire Lounge Madrid, Iowa
Approval NominatedRachel Knutsen
Approval 2ndKatelyn Seiler
Votes
YesRachel Knutsen, Katelyn Seiler, Darren Douglas, Sadie Williams
NoNone
Samuel Melton not present for vote
  1. Formal Meeting: Wednesday, December 9, 2020 at 6:00 p.m. at City of Madrid Council Chambers

 

Approval NominatedRachel Knutsen
Approval 2ndKatelyn Seiler
Votes
YesRachel Knutsen, Katelyn Seiler, Darren Douglas, Sadie Williams
NoNone
Samuel Melton not present for vote
  1. Close of Session at 7:01 p.m.
Approval NominatedKatelyn Seiler
Approval 2ndDarren Douglas
Votes
YesKatelyn Seiler, Darren Douglas, Rachel Knutsen, Sadie Williams
NoNone
Samuel Melton not present for vote

February 10, 2021 Labor Day Agenda

February 10, 2021 Labor Day Agenda