Author Archive for Angie Stron

Library Minutes July 10, 2018

July 2018 minutes

    

Minutes of the Madrid Public Library Board of Trustees Meeting:

July 10, 2018

Meeting called to order by President, Kelli Wolf at 5:32 p.m.

 

Roll: Pam Allen, absent. Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Pam Allen

 

Approval of Agenda:   [Additions or corrections- Director’s Report – Trustee Training]

On a motion by Dave, 2nd by Alice, agenda approved with the addition.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of June 12, 2018

Corrections: none

On a motion by Denise, 2nd by Dave, minutes of the June 12, 2018 meeting were approved as read.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: The actual amount for the Des Moines Register bill was $324.03 and the lighting bill was $1,504.00.  (Those bills were submitted as estimates at the June meeting).  Also the total amount for the repair of the front sidewalk was more than the estimate.  The total for that bill was $1,885.00.

On a motion by Denise, 2nd by Alice, bills were approved as presented.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR JUNE

Fines/Fees

$             158.90  Fines/Fees

$               31.50  Fax Revenue

$               76.15  Copy Revenue

$                5.25   Mag/Books sold

$                0.00   Misc.

$               0.00  Meeting Room            

$            271.80  Total for month

$         4,153.78  Total year to date

 

 

Trust Fund Receipts:

$         647.92  Madrid Community Endowment Fund – computer chairs

$         105.00  Mem’l in honor of Lois Pies from Carla Pies

$         100.00  Mem’l in honor of Lois Pies from Denise & Steve Hiveley

$         100.00  Mem’l in honor of Lois Pies from Paul & Eleanor Junck

$           45.00  Mem’l in honor of Lois Pies

$           19.25  Van Meter Library – audio book purchase

$         399.00_ Hopkins Grove Grant – laptop cart_____  

$      1,416.17  Total for the month

$    10,545.12  Total year to date

 

 

Library Donations:

$           00.00

$           00.00                 ________

$           00.00  Total for month

$       1,817.50  Total year to date

Circulation Report for the month of June

 

Items loaned in June 2018             2,571                Average daily circulation  99

Items loaned in June 2017             3,414                Open Access Items         172

Items loaned last month (May)       1,541                 Access Plus Items           19

 

Internet Use: Public Access Computers – 1,205 & Wireless users – 1,360

Bridges Checkouts:  audiobooks-106 eBooks-110 streaming video-0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. The State Library of Iowa sent an article on the list serve about removing barriers to access of materials by eliminating library fines on children’s materials. Angie gave the board a copy of this article for discussion.  According to the article removing fines would give equal access to all income brackets and would be more welcoming to children and families.  When goals of libraries today are to help develop early literacy skills, the threat of accumulating fines is keeping some families away.  The other side of the topic is that fines promote responsibility in returning things on time and it generates some revenue for the library.  It was commented that even if a patron has fines, materials are always available to use within the library.  The board has tabled this discussion until the next meeting and has asked Angie to compile more information from other fine free libraries in Iowa to review information on the pros and cons.

 

Unfinished Business:

 

  1. The repair of the sidewalk began on July 5 and was finished on July 6. Angie decided to keep the library open during the repair.  Patrons used the west side door to enter the library.  The original estimate had been to remove the small portion of concrete in front of the door but it was determined that another section of the sidewalk needed to be replaced to ensure water would flow away from the building.  Patrons were able to use the front entrance on Saturday, July 7.

 

  1. Mary Jo (city clerk) let Angie know that any corrections to the library ordinances will have to be presented at a city council meeting and will have to go through three readings.

 

  1. At the last meeting Angie informed the board that the internet filters the library is using will no longer be available for purchase. Angie was hoping that some discussion about this would have been brought up on the library list serve but unfortunately it was not.  Angie did receive an email from the previous filtering company the library used.  Angie switched due to incompatibility issues with the timer software the library has.  But if needed the library could go back to this filter.  With the busy summer Angie has not been able to gather more info about other filter options and costs.  At this time, the issue has been tabled again until more info is gathered and to see if the current filters are still operational since the subscription ends on July 10. (If they are working, no support would be available).

 

  1. The library’s trust account was discussed at the last meeting. Angie met with Mary Jo and Lori Stansberry (city consultant) about the trust account as well as the Boyd and Helms estate accounts.  Angie was assured that these accounts were going to essentially function the same way but she was asked if they could be reassigned to make it clearer for the city/auditor for accounting purposes.

 

  1. The State Library of Iowa has officially sent the library’s accreditation certificate. Angie presented it at the meeting.  The library is fully accredited until June 30, 2021.  It will be shown at the next council meeting, then it will be placed in a frame next to the fireplace.

 

New Business:

 

  1. Review of the library’s long range plan was conducted. Many items have been achieved.  Angie and the board have been reminded of areas where the objectives have not been met yet.

 

  1. For 26 years Shelly Schaffer has worked at the library, she has decided that it is time for her to retire. Her last day will be August 9.  Angie will be looking for a replacement to fill her hours and will be posting a help wanted sign soon.

 

  1. The library fax’s policy was given to the board for review. No additions or corrections were made.

On a motion by Dave, 2nd by Alice, to approve the fax policy as read.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Director’s Report:

 

Amy, Steph and Angie have submitted a grant proposal to the Lowrey Foundation for the purchase of two educational Oculus Go virtual reality headsets and storage cases.  These VR (virtual reality) headsets are not tethered to a computer and are preloaded with educational apps.  These headsets will be for middle school and high school aged patrons as well as homeschoolers.  The library has asked for $829.98.  If the grant is awarded she will let the board know.

 

As a part of Direct State Aid and accreditation, Angie has filled out the necessary paperwork for the State Library of Iowa.  Angie has completed the Direct State Aid report, Interlibrary Loan report, and the Open Access report.  These reports are due on July 31, but are already done.

 

Weekly programs will continue until the first week of August for the Summer Reading Program.  The End of Summer Bash will be on August 8.

 

Upcoming programs include:

  • Teen CD Scratch Art program is Thursday, July 12 from 3:30 to 4:30 pm.
  • Adult Pinterest Party on July 12 at 7 pm.
  • Monthly Movie Night is Saturday, July 14 at 7 pm with the featured movie Sherlock Gnomes.
  • Adult book discussion is Monday, July 16 at 7 pm.
  • Adult lyric trivia night is Thursday, July 19 from 6:30 to 8 pm.
  • Teen after hours event is Friday, July 20th from 7 pm to 10 pm.
  • Movie afternoon featuring the movie School of Rock on Monday, July 23

at 1:30 pm.

  • Teen program on Thursday, July 26 from 3:30 to 4:30 pm.

 

 

 

  • Adult Coloring on Thursday, July 26 at 7 pm.
  • Crafts and stories during Food Truck Friday on July 27.
  • 4th-6th grade lock-in at the library on Saturday, July 28 from 7 pm to 12 am.

 

As a part of the accreditation process, the trustees need to have 3 to 5 hours of training. Angie has asked the board to watch a webinar from the State Library about advocacy before the next meeting.  Angie and the board will discuss the class at the next meeting.

 

Board Comments:

 

           

Items to be discussed at the next board meeting:

Filters, trustee class, ordinance, fines/fees

           

Next Council meeting to attend:  July 16, 2018 at 5:30 pm with board member Dave to attend.

 

Adjourn Meeting

On a motion by Alice, 2nd by Dave, meeting adjourned at 6:26 pm

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

 

Next regular Board meeting will be: Tuesday, August 14, 2018

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – August 14, 2018

Agenda for posting – August 14, 2018

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

August 14, 2018 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  July 10, 2018

Approval of Bills

Financial Report

Receipts for the month of:  July

Circulation Reports for the month of: July

Public Concerns:

Correspondence and Communications

None to report

 

Unfinished Business

Trustee Training – Advocacy class discussion

Ordinances

Filters

Library fines discussion

Library aide position

 

New Business

Copier

Performance evaluations – Holly Olson & Robin Brown

Atriuum – circulation system update

Budget

 

Director’s Reports

Annual Survey

Friends of the Madrid Library Fall Book Sale

Summer Reading Program

Labor Day Movie presentation

Other programs

 

Board Comments

Next Council Meeting:  August 20 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: September 11, 2018

Friends of the Madrid Library Fall Book Sale

The Friends of the Madrid Library Fall Book Sale will be held in the library’s meeting room on Saturday, August 25, Sunday, August 26 and during open library hours Monday, August 27 through Wednesday, August 29.  Weekend hours will be 8am to 2 pm on Saturday, August 25 ($1.00 admission 8am to 9 am then free admission) and 12pm to 2pm on Sunday, August 26 (free admission).  Fill a box for $5 Sunday through Wednesday.  Lots of books, games, puzzles, movies and more.

Volunteers are needed to help box/unbox items and work the sale.  If you would like to help please contact Angie at 515-795-3846 or angie@madrid.lib.ia.us

Library Minutes June 12, 2018

June 2018 minutes

    

Minutes of the Madrid Public Library Board of Trustees Meeting:

June 12, 2018

Meeting called to order by President, Dave Evans at 5:30 p.m.

 

Roll: Pam Allen, yes. Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp

 

Approval of Agenda:   [Additions or corrections- New Business – Trust Account]

On a motion by Denise, 2nd by Pam, agenda approved with the addition.

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of May 8, 2018

Corrections: none

On a motion by Kelli, 2nd by Pam, minutes of the May 8, 2018 meeting were approved as read.

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: Angie noted that there are two bills that have not been received yet (Des Moines Register subscription and repair of the interior lights) an estimate amount was noted on the claims sheet for both bills.  Angie will submit those bills when she receives them and will let the board know of the correct amounts at the next meeting.

On a motion by Denise, 2nd by Kelli, bills approved with the estimates.

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR MAY

Fines/Fees

$             177.90  Fines/Fees

$               48.50  Fax Revenue

$             139.40  Copy Revenue

$                7.45   Mag/Books sold

$                1.50   Misc.

$            125.00  Meeting Room            

$            499.75  Total for month

$         3,881.98  Total year to date

 

2nd half allocations – $9,000

 

Trust Fund Receipts:

$         100.00  Kathy Barnes – donation for mystery books

$         540.56  Sundberg Kirkpatrick Funeral Home (ILES) – mem’l books

$          25.00_ Mem’l for Lois Pies from Judy & Eugene Grimes_____  

$         665.56  Total for the month

$      9,128.95  Total year to date

 

Library Donations:

$           25.00   Book in honor of Carla Werre from Paul & Rosemarie Bertini

$           00.00                 ________

$           25.00  Total for month

$       1,817.50  Total year to date

 

 

 

 

Circulation Report for the month of May

 

Items loaned in May 2018              1,541                Average daily circulation  59

Items loaned in May 2017              1,708                Open Access Items         98

Items loaned last month (Apr.)       1,504                 Access Plus Items           26

 

Internet Use: Public Access Computers – 884 & Wireless users – 1,352

Bridges Checkouts:  audiobooks-113 eBooks-108 streaming video-0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. Angie received an email from E-rate (federal program which gives discounts on internet) that the final form she completed for the process had been received and accepted for the fiscal year (18-19). This means that the library should start receiving the internet discounts starting in July.

 

Unfinished Business:

 

  1. The building maintenance plan was discussed again. Angie was asked to talk to Scott Church (Public Works Director) about the areas of concern as well as the repair of the front sidewalk.  Angie relayed the options for the repair of the sidewalk that were given to her by Scott, and showed the board an estimate ($825.00) to replace a large section of the sidewalk in front of the doors.  If the entire slab was replaced the cost would be much more since the columns in front of the library are sitting on this slab.  The board feels removing a larger section of the area is more economical.  The board is also concerned about having access to the library when this is done.  Depending on when the repair is scheduled the board feels the Library may need to close.   Angie opened the possibility of using the side door to the library, with so many programs scheduled for the summer it may not be possible to close.

On a motion by Denise, 2nd by Pam, to accept the bid to remove a large section of the sidewalk in front of the library entrance and to give the director the discretion to decide whether or not the library will remain open or closed during the repair.

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes

 

  1. The interior lights with the bad ballasts were replaced with LED lights. Angie is just waiting on the bill.

 

  1. At the last meeting Angie told the board that the library’s portion of the city’s ordinances had mistakes. She talked to Mary Jo (city clerk) about those mistakes and was told that they would be corrected.  The new ordinances were accepted by the city council, and when the city clerk dropped by with the copy of the new ordinances for the library, Angie discovered that the ordinance pertaining to the trustee make up was still wrong.  The city clerk told Angie that it was codification

 

company error and that she would look into fixing it.  (Library ordinances cannot be changed unless it is voted on by the public.) More information on this will be discussed at the next meeting.

 

  1. The library finally received the official letter from Boone County about funding for the fiscal year 18-19. The three Boone County libraries will receive $95,000 which is an increase of the previous year ($90,000).  Madrid receives 20% of the allocations which is $19,000.

 

  1. At the May meeting there was discussion about the library’s involvement in providing entertainment for one of the Food Truck Fridays sponsored by the Madrid Area Chamber. Angie was waiting for Steph to return from vacation to figure out when and what the library would do for this event.  It was decided that the library would have a couple of craft tables and would read stories at the July 27th

 

  1. At the April meeting Denise approached Angie and the board about the library becoming a part of the Positive Behavior and Supports Program (PBIS) with the elementary school. This program rewards positive behaviors and the school is looking to partner with a community organization to expand the program.  The library would give out special tickets to students who are showing positive behaviors and students would use these tickets at school for rewards.  Denise suggested to Angie to work on ways students would be able to earn tickets from the library.  She suggested creating a possible list of positive behaviors such as cleaning up after playing in the children’s area, or being respectful to staff or others in the library to show students how they can earn tickets while at the library.  (Not all children will receive tickets it will be up to the library staff who will receive tickets).  More information about this will be given to Angie this fall.

On a motion by Pam, 2nd by Kelli, for the library to partner with the school with the PBIS program.

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes

New Business:

 

  1. The library received an email letting Angie know that the computer filter for organizations (K9) will no longer be available for purchase. The subscription for the library’s filters is until July 10, 2018.   After that date support will not be provided.  Angie started to compile some information on alternatives because according to E-rate (federal program that gives the library discounts on internet) you must filter all computers.  After looking at possible alternatives, cost is going to be a factor.  Also Angie is concerned with compatibility issues with not only the access points but with the software on the computers.  There are other libraries that use the same K9 filters and Angie is hoping the State Library will suggest alternatives.  Angie would also like to see if Midwest Tech (company who installed the access points in the library) would know of any filtering options.  The issue is tabled until more information is compiled and to see what other libraries are doing.

 

  1. The city clerk has asked for Angie’s input in helping her and Councilman Samples create a new employee handbook for the city.

 

  1. The city clerk also approached Angie about the auditors wanting to simplify accounts and was inquiring about the library’s trust account. Angie explained to Mary Jo that the trust account monies are carried over at the end of the fiscal year.  The donation account monies are not carried over and are returned to the general fund. Monies that are put into trust are for specific items, for example, individuals donating money for audiobooks, grant monies, and memorial books.  Mary Jo would like Angie to discuss the trust account with Lori Stansberry (consultant working with the city since the resignation of the former city administrator).  The board is adamant that the trust account should not be removed.  It was commented that if individuals donate money to the library and it wasn’t spent by the end of the fiscal year and then that money was put into the general fund people may not donate.  Also another concern is if grants are received near the end of the fiscal year how could it be spent before it would revert back to the general fund?  Angie will discuss this issue at the next board meeting.

 

 

Director’s Report:

 

The library has been awarded money from the Madrid Community Endowment Fund for the purchase of new computer chairs.  The library received $647.92.  The library also received a letter from the Hopkins Grove United Methodist Church Congregational Trust about the grant the library wrote for a new iPad & Laptop cart.  The library will be awarded $399.00 for this.  Angie will be unable to attend the awards ceremony for this as she will be out of town, Steph will be accepting the grant.  Denise commented that she would also be able to accept the grant money if need be.

 

The Summer Reading Program has begun.  Magician Larry Dunbar kicked off the summer program on Wednesday, June 6 at 10 am.  174 participants attended this program.  Weekly programs started June 12 & 13 and will continue until the first week of August (except the week of July 4).

 

Upcoming programs include:

  • Adult Coloring is Thursday, June 14th at 7 pm.
  • Teen after hours event is Friday, June 15th from 7 pm to 10 pm.
  • Mad Science Summer Program on Monday, June 18 at 10 am in the community room.
  • Adult book discussion is Monday, June 18 at 7 pm.
  • Teen craft afternoon – making buttons and guitar picks is Thursday, June 21 at 3:30 pm
  • Swinging through the Stacks mini golf at the library is on Saturday, June 23 from 1:30 pm to 3 pm.
  • Movie afternoon featuring the movie Rock Dog on Monday, June 25 at 1:30 pm.
  • Teen music lyric trivia night on Thursday, June 28 at 6:30 pm.
  • Lego Crew on Tuesday, July 3 at 10 am and 2 pm.
  • Blank Park Zoo presentation on Monday, July 9 at 10 am in the community room.
  • Chess Club on Monday, July 9th at 6 pm.

 

The board rotates the role of president every year.  Kelli will be board president starting in July.

 

Board Comments:

  Pam will be unable to attend the July meeting

           

Items to be discussed at the next board meeting:

Annual long range plan review, trust account, ordinances, sidewalk repair

           

Next Council meeting to attend:  June 18, 2018 at 5:30 pm with board member Denise to attend.

 

Adjourn Meeting

On a motion by Kelli, 2nd by Pam, meeting adjourned at 6:38 pm

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, July 10, 2018

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – July 10, 2018

Agenda for posting – July 10, 2018

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

July 10, 2018 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  June 12, 2018

Approval of Bills

Financial Report

Receipts for the month of:  June

Circulation Reports for the month of: June

Public Concerns:

Correspondence and Communications

Removing barriers to access, eliminating library fines email from State Library

 

Unfinished Business

Sidewalk repair

Ordinances

Filters

Trust account

Accreditation certificate

 

New Business

Long range plan review

Shelly Schaffer retirement

Fax policy review

 

Director’s Reports

Lowrey grant

Open Access report for State Library

Summer Reading Program

Other programs

 

Board Comments

Next Council Meeting:  July 16 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: August 14, 2018

 

Library Minutes May 8, 2018

May 2018 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

May 8, 2018

Meeting called to order by President pro-tem, Pam Allen at 5:40 p.m.

 

Roll: Pam Allen, yes. Denise Hiveley, absent.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, absent.

Director, Angie Strong, yes.

Absent: Denise Hiveley & Dave Evans

 

Approval of Agenda: [Additions or corrections- Under Correspondence & Communications – Tier Level status]

On a motion by Kelli, 2nd by Alice, agenda approved with the addition.

Roll: Pam; yes. Denise; absent. Alice; yes. Kelli; yes. Dave; absent. Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of April 10, 2018

Corrections: none

On a motion by Kelli, 2nd by Alice, minutes of the April 10, 2018 meeting were approved as read.

Roll: Pam; yes. Denise; absent. Alice; yes. Kelli; yes. Dave; absent. Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none

On a motion by Alice, 2nd by Kelli, bills were approved as presented.

Roll: Pam; yes. Denise; absent. Alice; yes. Kelli; yes. Dave; absent. Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR APRIL

Fines/Fees

$             183.35  Fines/Fees

$               66.50  Fax Revenue

$               84.35  Copy Revenue

$               18.90  Mag/Books sold

$                0.00   Misc.

$             50.00   Meeting Room            

$            403.10  Total for month

$         3,382.23  Total year to date

 

Trust Fund Receipts:

$         650.00  Community Chest Grant – Summer Reading Program

$          35.00   Mem’l for Martin Duling from Ambrose & Bernadette Anthofer

$          25.00__Mem’l for Ann Harris from the Madrid Garden Club_____  

$         710.00  Total for the month

$      8,463.39  Total year to date

 

Library Donations:

$

$                             ________

$           00.00  Total for month

$       1,792.50  Total year to date

 

 

Circulation Report for the month of April

 

Items loaned in April 2018             1,504                Average daily circulation  60

Items loaned in April 2017             1,707                Open Access Items        133

Items loaned last month (Mar.)      1,816                 Access Plus Items          14

 

 

 

Internet Use: Public Access Computers – 800 & Wireless users – 1,297

Bridges Checkouts:  audiobooks-88 eBooks-111 streaming video-0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. Angie received an email about providing entertainment (story time, puppet show) during one of the Madrid Action Committee’s Food Truck Fridays. Angie thinks this would be a great idea but would like to discuss this with Steph, the children’s librarian.  Steph is on vacation but Angie will talk to her about it when she returns to try and squeeze it in the summer schedule.

 

  1. Every year the library receives an email about the library’s current tier level and status. The library is once again fully accredited at a tier level 3 (highest tier level) until June 30, 2021.  Angie should be receiving an accreditation certificate soon.  Angie will show that certificate to the board and council once it has been received.

 

Unfinished Business:

 

  1. At the last meeting, Angie and the board discussed the possibility of inviting the mayor to this meeting to discuss the creation of a building maintenance plan for the library. Due to the resignation of the mayor, that did not happen.  Angie asked Mary Jo, the city clerk, if the city had such a plan and she said that they do not.  The board has decided that the top priority is to permanently fix the front sidewalk where it has been patched numerous times.  The board suggested talking to Scott Church and the newly elected Mayor Kurt Kruse about this issue and the creation of this plan.  Angie will contact both of them and hopefully can get some information about the repair, costs, etc.  This item will be put on the agenda for the next meeting.

 

  1. Angie was given an estimate to replace all of the library’s lights with LED. The board feels at this time the lights are not as high of a priority as some other issues.  The board wants to repair the lights that are currently out instead of doing all of them.  The library has enough in the budget to repair those lights but does not have enough to replace all of the lights.  Angie will contact Jeremy Forristall about the board’s decision and set up a time to have them replaced.

On a motion by Alice, 2nd by Kelli, to replace the burnt out lights at the library not total replacement

Roll: Pam; yes. Denise; absent. Alice; yes. Kelli; yes. Dave; absent. Motion carried; all ayes

 

  1. There is still no word on county funding. Angie contacted Jamie Williams at the Ericson Library (Boone) and she has not heard anything as well, but was going to look into it.

 

 

  1. With the resignation of the mayor Angie has dropped discussion about the SAM Center. If she is approached about it again she will put it on the agenda.

 

  1. Angie has completed the final form in the E-Rate process for this year (this federal program provides discounts on internet). Since Angie has completed this form she is hopeful that the discounts will kick in at the beginning of the new fiscal year July 1.

 

  1. At the last meeting Denise asked Angie and the board about possibly being a part of the Positive Behavior and Supports Program (PBIS) with the school. Angie has not received information about this from the school and since Denise is absent from this meeting the issue has been tabled until the June meeting.

 

  1. Mary Jo, the city clerk, gave Angie a copy of the draft of city ordinances. They will be available for the public to look at within the library before the council votes to accept it.  Angie reviewed the library’s portion of the ordinances and found some mistakes.  Angie has talked to Mary Jo about those mistakes, and she told Angie she will have them corrected.

 

 

New Business:

                        None to report

 

Director’s Report:

 

Angie has not received anything in reference to the grants she and Amy have written.

 

Every year the library receives funding from the State Library called Direct State Aid (funding depends on what tier level a library is, Madrid is at the highest level and accredited).  This funding must be spent before June 30, 2018.  Angie wanted to update the board on what she has purchased with those monies.  The library’s Tumblebook database, a new public access computer (#1) and content credit for eBooks through the library’s advantage program through Bridges (Overdrive) have all been purchased with Direct State Aid.

 

Angie presented the board a copy of the Summer Reading Calendar, it includes all of the activities for the summer for kids, teens, and adults.  Steph will be going to the elementary school to promote the summer activities and hand out flyers.  Kickoff will be on June 6 with Magician Larry Dunbar at the community room at 10 am.  Sign-ups and information for the summer will be available next week in the library and on the website.

 

Upcoming programs include:

  • Adult Pinterest on May 10th at 7 pm, the featured project is spring wreaths.
  • Saturday, May 12th is a come and go Robotics Open House. See how the library’s Lego Mindstorms work.  This event is from 12 pm to 3 pm.
  • Movie Night is May 12th at 7 pm with the featured movie Coco.
  • Wednesday, May 16th End of School Party for the last early out of this school year from 2:30 to 3:30 pm.
  • The last preschool outreach visits will be May 14th-16th.
  • Adult Book Discussion will be on Monday, May 21st at 7 pm.
  • Adult Coloring is Thursday, May 24th at 7 pm.

 

Board Comments:

           

 

Items to be discussed at the next board meeting:

Building maintenance plan, PBIS

           

 

Next Council meeting to attend:  May 21, 2018 at 5:30 pm with board member Kelli to attend.

 

Adjourn Meeting

On a motion by Alice, 2nd by Kelli, meeting adjourned at 6:11 pm

Roll: Pam; yes. Denise; absent. Alice; yes. Kelli; yes. Dave; absent. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, June 12, 2018

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda June 12, 2018

Agenda for posting – June 12, 2018

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

June 12, 2018 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  May 8, 2018

Approval of Bills

Financial Report

Receipts for the month of:  May

Circulation Reports for the month of: May

Public Concerns:

Correspondence and Communications

E-rate notification letter

 

Unfinished Business

Building plan/sidewalk repair

Lights

Ordinances

County funding

Food Truck Friday entertainment

Positive Behavior Interventions and Supports Program

 

New Business

Internet filter

Employee handbook

 

Director’s Reports

Grants

Summer Reading Program

Other programs

Next board president

 

Board Comments

Next Council Meeting:  June 18 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: July 10, 2018

Library Minutes April 10, 2018

April 2018 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

April 10, 2018

Meeting called to order by President, Dave Evans at 5:34 p.m.

 

Roll: Pam Allen, absent. Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Pam Allen

 

Approval of Agenda:   [Additions or corrections- Under Director’s report – Kindergarten visits]

On a motion by Denise, 2nd by Kelli, agenda approved with the addition.

Roll: Pam; absent. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of March 12, 2018

Corrections: none

On a motion by Kelli, 2nd by Alice, minutes of the March 12, 2018 meeting were approved as read.

Roll: Pam; absent. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none

On a motion by Denise, 2nd by Alice, bills were approved as presented.

Roll: Pam; absent. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR MARCH

Fines/Fees

$             134.65  Fines/Fees

$               50.00  Fax Revenue

$             103.50  Copy Revenue

$              16.30   Mag/Books sold

$                1.50   Misc.

$            135.00   Meeting Room           

$            440.95  Total for month

$         2,979.13  Total year to date

 

Trust Fund Receipts:

$          20.00   Mem’l for Lila Cooper from Alene, Robert & Torrey Welder

$          00.00__________________  

$          20.00  Total for the month

$      7,753.39  Total year to date

 

Library Donations:

$         100.00   Chapter ID PEO – donation

$                             ________

$          100.00  Total for month

$       1,792.50  Total year to date

 

 

Circulation Report for the month of March

 

Items loaned in March 2018          1,816                 Average daily circulation  67

Items loaned in March 2017          2,112                 Open Access Items        110

Items loaned last month (Feb.)     1,727                  Access Plus Items            9

 

 

 

Internet Use: Public Access Computers – 791 & Wireless users – 1,318

Bridges Checkouts:  audiobooks-96 eBooks-116 streaming video-0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. Angie received an email about an increase of $9 million of federal funding to the Institute of Museum and Library Services (IMLS). This federal program provides funding to the State Library of Iowa through the Grants to States program.  The Grants to States funding helps the State Library provide programs and services that help all Iowa libraries.

 

Unfinished Business:

 

  1. At the last meeting, Angie proposed changing the IPad/Laptop in house use policy. Angie presented a rough draft of the revised policy to the board.  After corrections and revisions a new policy has been created.  Two main points of the new policy is these devices will be “checked out” to a patron through their library card, if the device is not returned, they will be reported to the police for theft.

On a motion by Denise, 2nd by Kelli, to approve the revised IPad/laptop policy.

Roll: Pam; absent. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

  1. Angie was asked to create a building maintenance plan. The purpose of this plan is to be proactive in looking at the areas of concern about the building as well as a guide to help with budgeting in the future.  Angie presented a list of little and big items that are in need of repair and also included a list of things already repaired and the dates of those repairs.  She tried to find a time table or excel spreadsheet she could modify to fit the library’s needs but had a hard time finding one.  It was suggested that Angie ask the city clerk if the city had such a plan.  The board would like to invite the mayor to the next board meeting to discuss the library’s plan and what to do going forward.  The board also decided what things are top priority for repair.  This item was tabled until the next meeting.

 

  1. Jeremy Forristall came to the library and answered several questions the board had about the lights in the library. The current lights that are out can be replaced with new LED’s.  A quote for replacement was given and presented to the board.  Also Jeremy suggested replacing all of the lights at one time with LED.  At the time of the meeting Angie had not received a quote for doing so.  This item was tabled until the next meeting in order to see the quote as well as discussing this issue with the mayor.

 

  1. There has been no word on county funding. Last year the library didn’t receive word about funding until May.  Angie will relay this information when she receives it.

 

 

New Business:

 

  1. Angie has been asked to look into possibly running the SAM Center for the city. Ideas for possible uses were discussed.  Angie would like to see it used as a community center for all ages, but seniors would still have their programs.   Angie would like to see it used for teens after the library closes or maybe making the building into another meeting room space for adults in the community.  The board asked to discuss it with the mayor at the next meeting.

 

  1. Denise has asked the board and Angie if the library could be a part of the school’s Positive Behavior Interventions and Supports Program (PBIS). The school would like to expand this program into the community and Denise thinks the library would be a good place to start.  The PBIS program gives tickets to students who are showing positive behavior, these tickets can be saved and used to purchase rewards at the school.  Denise will talk to the elementary principal and will let her know that the library is interested in this program.

 

Director’s Report:

 

Amy and Angie have applied for a grant from the Hopkins Grove United Methodist Church Trust.  The library has asked for funds to purchase a cart that will house the laptops and IPads.  This cart locks for security and will charge these devices when they are being stored.  Later this week, Amy and Angie will also complete a grant application asking for funds to purchase new computer chairs through the Madrid Community Endowment Fund.  Angie will let the board know if the library receives funding from these grants.

 

The library has been given $650.00 from Madrid Community Chest for the Summer Reading Program this year.   The library asked for $600.00 but was graciously given a little more to help fund summer programs for all ages.  Angie is appreciative of their continued support of the library.

 

Once again this year, Judy Grant has generously donated the Iowa award books (High School Award, Teen Award, Children’s Choice Award and Goldfinch).  Angie has all of these books out on display in the middle of the library and are ready to be checked out.

 

National Library Week is in full swing.  This year’s theme is Libraries Lead.  The Friends of the Library has donated door prizes for patrons to win to celebrate this event.  Several regular library programs are planned during this week.  Teddy Bear Picnic for Pages for All Ages Tuesday and Wednesday (these are the final story times until summer) Early out Gross Me Out at the Library program on Wednesday, April 11th, Pinterest on April 12th, and Teen Game Night on Friday, April 13th from 7 to 10 pm.  Finally, Monthly Movie Night on Saturday, April 14th with the featured movie Star Wars the Last Jedi.

 

The Friends of the Madrid Library Spring Book Sale was held on Saturday, March 24. This year the sale netted a profit of $441.30.  Last year was $613.80.  Unfortunately it snowed that day resulting in fewer sales than normal.  The fall sale will be held the weekend before Labor Day.

 

Upcoming programs include:

  • Book Discussion on Monday, April 16th at 7 pm.
  • Robotics on Tuesday, April 17th, Monday, April 23rd and Tuesday, April 24 at 7 pm. This event is limited to 8 participants and will involve teaching the robot to play follow the leader.
  • Adult Coloring on April 19th at 7pm.
  • Early out obstacle course program on Wednesday, May 2nd at 2:30 pm.
  • Chess Club on Monday, May 7th.

 

With spring comes the annual visits with the kindergarten classes.  Visits will be April 23, 24 and 25.  Steph will give the kids a tour of the library, read a book and then the kids will chose a book to check out and take home with them.  Steph will also talk about the upcoming Summer Reading Program.

 

 

Board Comments:

            Dave will not be able to attend the May meeting.

 

Items to be discussed at the next board meeting:

Building maintenance plan, lighting, Sam Center, PBIS

           

Next Council meeting to attend:  April 16, 2018 at 5:30 pm with board member Alice to attend.

 

Adjourn Meeting

On a motion by Kelli, 2nd by Denise, meeting adjourned at 7:02 pm

Roll: Pam; absent. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, May 8, 2018

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – May 8, 2018

Agenda for posting – May 8, 2018

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

May 8, 2018 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  April 10, 2018

Approval of Bills

Financial Report

Receipts for the month of:  April

Circulation Reports for the month of: April

Public Concerns:

Correspondence and Communications

MAC letter to provide entertainment during Food Truck Fridays

 

Unfinished Business

Building plan

Lights

County funding

Sam Center

E-rate

Positive Behavior Interventions and Supports Program

Library ordinances

 

New Business

None

 

Director’s Reports

Grants

Direct State aid expenditures

Summer Reading Program calendar/school visits

Other Programs

 

Board Comments

Next Council Meeting:  May 21 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: June 12, 2018

Library Board Minutes – March 12, 2018

March 2018 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

March 12, 2018

Meeting called to order by President, Dave Evans at 5:30 p.m.

 

Roll: Pam Allen, yes. Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp

 

Approval of Agenda: [Additions or corrections- none]

On a motion by Denise, 2nd by Pam, agenda approved as presented.

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of February 13, 2018

Corrections: none

On a motion by Pam, 2nd by Kelli, minutes of the February 13, 2018 meeting were approved as read.

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none

On a motion by Denise, 2nd by Kelli, bills were approved as presented.

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR FEBRUARY

Fines/Fees

$             128.25  Fines/Fees

$               62.00  Fax Revenue

$             109.95  Copy Revenue

$                8.20   Mag/Books sold

$                0.00   Misc.

$              75.00   Meeting Room           

$            383.40  Total for month

$         2,538.18  Total year to date

 

Trust Fund Receipts:

$         800.00   Lowrey Trust Grant

$          00.00__________________  

$         800.00  Total for the month

$      7,733.39  Total year to date

 

Library Donations:

$             4.00   Silent Auction

$                             ________

$             4.00  Total for month

$       1,692.50  Total year to date

 

 

Circulation Report for the month of February

 

Items loaned in February 2018      1,727                 Average daily circulation  72

Items loaned in February 2017      1,429                 Open Access Items        139

Items loaned last month (Jan.)      2,048                  Access Plus Items           24

 

 

 

Internet Use: Public Access Computers – 639 & Wireless users – 1,094

Bridges Checkouts:  audiobooks-103 eBooks-108 streaming video-0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

None to report

 

Unfinished Business:

 

  1. At the last meeting, Angie asked that the library trustees watch an online class as a part of trustee training for accreditation. The trustees watched Toward Better Board Meetings through a webinar that was archived through the State Library of Iowa. The board discussed the class.

 

New Business:

 

  1. Angie would like to change the policies when it comes to in-house check out of the iPads and laptops. Currently a signed consent form with a copy of an ID is necessary for anyone to use one of these devices.  Angie feels they are not being utilized as much as she would like and that the current policy is a little too strict.  Proposed ideas for a new policy are to remove the ID requirement or purchase a table locking the iPads inside (to be placed in the teen area).  After discussion of the issue it has been decided to remove the ID requirement, a consent form will still need to be signed, and people must have a library card in order to use these devices.  The issue has been tabled until the next meeting so Angie can create a new consent form and policy for the board to review.

 

  1. Angie has replaced several light bulbs within the library and discovered that 10 ballasts need to be replaced. Angie has talked to Public Works Director Scott Church about this and he told Angie that he will ask Jeremy Forristall to see if he can come and replace the ballasts.  About a year and a half ago the library replaced the same number of ballasts at a cost of about $1,000.00.  Discussion then focused on switching to LED, costs or grants to switch to LED, or replacing all the lights with new ones.  Due to the age of the building, it was suggested that the library should create a maintenance plan for future building improvements.  Angie will create one and present it at the next meeting.

 

  1. The summer help position was discussed. Angie has proposed giving the summer hours to Holly Olson instead of hiring a teen for the summer.  There would be no training and Holly can help behind the desk if needed.  The board feels this is beneficial and will be helpful during the busy summer months.  This should not affect the budget in that the summer help position is already included in the salaries line item.

 

 

 

 

 

 

Director’s Report:

 

Each year the library must fill out an Enrich Iowa Agreement.  The Enrich Iowa Program includes Direct State Aid, Open Access and Interlibrary Loan Reimbursement for public libraries.  The library will participate according to the Terms of Agreement for each program.  Angie has signed this agreement and sent it to the State Library for FY18-19.

 

Angie will be applying for the Madrid Community Endowment Fund Grant.  She’s looking at replacing chairs within the library.

 

National Library Week is April 8-14.  This year’s theme is Libraries Lead.  The Friends of the Library will be donating door prizes for patrons to win to celebrate this event.  Several regular library programs are planned during this week.  Chess Club on Monday, April 9th, Early out Gross Me Out at the Library program on Wednesday, April 11th, Pinterest on April 12th and Monthly Movie Night on Saturday, April 14th with the featured movie Star Wars the Last Jedi.

 

The Friends of the Madrid Library Spring Book Sale will be held on Saturday, March 24 from 8 am to 2 pm.  Volunteers will be needed to help sort and box up, as well as work the sale.  It was decided to try special discount pricing from 12 pm to 2 pm this year.  For example, puzzles will be 5 for $1.00 during the last two hours instead of fill a box for $5.00.

 

Upcoming programs include:

  • Chess Club on Monday, March 12th at 6 pm.
  • Adult Coloring on Thursday, March 15th at 7 pm.
  • Adult Book Discussion on March 19th at 7pm.
  • Early out Tinker Time program on Wednesday, March 28th at 2:30 pm.
  • National Library Week events the week of April 8th-14th

 

Board Comments:

            Pam will not be able to attend the April meeting.

 

Items to be discussed at the next board meeting:

Building maintenance plan, new in-house iPad/laptop policy, lighting

           

Next Council meeting to attend:  March 19, 2018 at 5:30 pm with board member Pam to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Denise, meeting adjourned at 6:26 pm

Roll: Pam; yes. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, April 10, 2018

 

Angie Strong, Director

angie@madrid.lib.ia.us