Author Archive for Angie Strong

Library Minutes February 9, 2021 -draft

Minutes of the Madrid Public Library Board of Trustees Meeting:

February 9, 2021

Meeting called to order by President-pro tem, Dave Evans at 5:32 p.m.  This meeting was held via Zoom due to the Covid-19 pandemic.

 

Roll: Alice Sharp, yes. Kelli Wolf, absent. Dave Evans, yes. Denise Hiveley, yes. Pam Allen, absent.

Director, Angie Strong, yes.

Absent: Kelli Wolf and Pam Allen

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Alice, 2nd by Denise, to approve the agenda as presented.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; absent.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of January 12, 2021.

Corrections: None.

On a motion by Denise, 2nd by Alice, minutes were approved as read.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; absent.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: None

On a motion by Alice, 2nd by Denise, the bills are approved as presented.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; absent.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

Receipts for January (modified hours and services due to Covid-19)

Fines/Fees

$         7.99   Fines/Fees

$         8.00   Fax Revenue

$       31.20   Copy Revenue

$         7.40   Mag/Books sold

$       00.00   Misc.

$       00.00   Guilt jar proceeds

$       00.00   Meeting Room    

$        54.59  Total for month

$      709.88  Total year to date

 

Trust Fund Receipts:

$        50.00  E-book content credit donation

$      350.00  Educational kit donation

$        30.00  Memorials for Nathaniel Outcalt

$        50.00  Memorial for Nathaniel Outcalt from Paul & Rosemarie Bertini

$__    25.00   Memorial for Nathaniel Outcalt_

$       505.00 Total for the month

$    5,450.76 Total year to date

 

Library Donations:

$      00.00

$___ 00.00______    

$      00.00  Total for month

$      79.81  Total year to date

 

 

Circulation Report for the month of January

 

Items loaned in Jan. 2021            825                   Average daily circulation   46

Items loaned in Jan. 2020          1,602                  Open Access Items          89

Items loaned last month (Dec)     889                    Access Plus Items            26

Internet Use: Public Access Computers – 146 & Wireless users – 475

Bridges Checkouts: audiobooks-102 eBooks-186 streaming video-0 magazines-2

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. Angie gave the trustees a document from the Iowa Library Association about what library topics they will address with the current legislature. Some of those topics include; full funding to the State Library, financial relief for libraries affected by Covid-19, and increased funding for Enrich Iowa.  (Enrich Iowa includes direct state aid, open access and interlibrary loan reimbursement from the State Library)  Angie informed the board that two upcoming advocacy dates are Lobby from Home Day on February 10 and Legislative Day on March 10.  These virtual events are a way for library trustees to advocate directly to state legislators.

 

  1. A new trustee handbook is now available online through the State Library. The handbook will be reviewed on a chapter by chapter basis for trustee training.

 

  1. Angie presented more information in the ongoing topic of eBook lending. There has been an increase in eBook checkouts during the pandemic.  Publishers want libraries to repurchase digital materials on an annual or biannual basis or limit the number of copies a library can purchase.  Publishers relaxed pricing and terms until March 31, due to the pandemic, but will return to normal after this date.  Libraries will not be able to keep up with demand and many budgets will not support the current guidelines.  Digital materials cost two to three times more for libraries than what a patron can buy it for on Amazon. Once purchased, access is only available for one to two years and needs to be repurchased for popular titles.  Amazon does not offer its digital content to libraries, which is also a barrier for access.  Until a new digital rights agreement can be reached with publishers this will be an ongoing problem.

 

Unfinished Business:

 

  1. The mayor sent Angie an energy audit form from Alliant Energy regarding the process for the library to receive rebates for upgrading interior lights. An unbiased third party will conduct the audit and provide recommendations with data, to help with decision making.  Although the lighting will be the primary focus, other building recommendations will be made.  Once this process has happened, Alliant will give options for specific bulb/fixtures that will qualify for rebates. After the work is completed, Alliant will guide the library to the correct claim forms that need to be filled out.  Angie has completed and returned the energy audit form to the account manager in charge of the process.  The topic will be open until more information has been received.

 

  1. The reopening plan was discussed. Several studies have been done about the Covid-19 virus and how long it lives on surfaces.  These studies suggest that it is very unlikely that someone could get the virus from a book.  Angie is suggesting shortening quarantining materials from three days to one day.  Staff will still disinfect returned materials, let them dry in the meeting room overnight, then reshelf.  Angie is also suggesting returning a few furniture items.  A chair will be placed by the fireplace, a couple of chairs will be put in the teen area and also by the work tables in the middle of the library.  These furniture items will be socially distanced and wiped down after use.  The library is still not encouraging patrons to linger or gather.  The governor has removed the mask mandate, the board would like to continue the use of masks within the library.  Angie would also like to reopen on Saturdays. She suggested to be open from 10-1.  The board is in favor of this as long as there is staff coverage, and will leave it up to Angie as to when to begin opening on Saturdays.

On a motion by Denise, 2nd by Alice, to approve the suggested changes to the library’s reopening plan.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; absent.

Motion carried; all ayes

 

  1. Angie has submitted all of the necessary documents to the State Library for accreditation. The library should receive notification in late spring or early summer if the library has been recertified.

 

  1. Angie has received another quote for hot spots for check out. The quote from US Cellular does not include unlimited data like T-Mobile.  The board has questions about going over the 40 gigabytes in data and whether or not the library will be charged for exceeding the limit.  Also, if someone uses all of the data the first week will the next patron have no data.  Angie will contact the rep to answer these questions.  She was unable to get a quote from Verizon before the meeting, but will continue to try to contact them.

On a motion by Alice, 2nd by Denise, to table the hot spot discussion until more information is gathered.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; absent.

Motion carried; all ayes

 

  1. Angie has received information about the set-up of the Creativebug database and hopes to have it on the website soon.

 

New Business:

 

  1. Angie Strong was given her yearly written evaluations.

 

  1. Angie is suggesting the trustees review chapters 1 and 2 from the new trustee handbook for March’s trustee training.

 

  1. Pam Allen and Alice Sharp both have terms ending in June. Angie is requesting they let her know if they would like to renew their terms at the next meeting.

 

  1. Angie was presented with a copier proposal from Access Systems. Access would replace the color copier and buyout the current lease on the black and white copier and replace it with a new copier.  The board reviewed the proposal and feels that the copiers don’t need to be replaced at this time

On a motion by Alice, 2nd by Denise, to decline Access Systems proposal for new copiers.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; absent.

Motion carried; all ayes

 

Director’s Report:

 

Each year the library usually follows the State Library’s suggested Summer Reading Theme.  The State Library has changed vendors to IRead (the theme is Reading Colors Your World) instead of the Collborative Summer Library Program (Tails and Tales theme).  The Madrid Library will be doing Tails and Tales theme.  Steph has also decided that programming will be in person this summer.  Programs will be social distanced and held outside.  More information will be given at a later time.

 

Angie will schedule a meeting with the Friends of the Library to discuss any fundraisers or a possible book sale for this year.

 

Angie has completed the second form in the Erate process. (Federal program offering internet discounts).

 

Upcoming programs include:

  • Adult Book Discussion via Zoom on Monday, February 15 at 7 pm. We will be discussing the book Educated by Tara Westover.

 

Board Comments:  Denise will be unable to attend the March meeting.

 

Items to be discussed at the next board meeting: reopening plan, library repairs, Grigsby trust grant, trustee training, trustee terms

           

Next Council meeting to attend: March 6, 2021 at 10 am.

 

Adjourn Meeting

On a motion by Denise, 2nd by Alice, meeting adjourned at 6:55 pm.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; absent.  Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, March 9, 2021

 

Angie Strong, Director

angie@madrid.lib.ia.us

 

 

 

These are draft minutes and have not been approved by the board.

Madrid Library Strategic Plan 2021-2026

Madrid Library Plan 2021-26

 

Madrid Public Library

Strategic Plan 2021 – 2026

Approved by Library Board of Trustees on December 8, 2020

 

The library board and director contacted State Library Consultant Maryann Mori about conducting a Planning for Results (PFR) event to help form a new strategic plan for the library.  Due to the COVID 19 pandemic, a modified version of PFR was suggested and used to gather community input.  Library board members and the director submitted a list of names that helped create a community team.  A community team of twenty participants were contacted by Maryann via telephone the first week of October 2020. They were asked a set of questions about the community and the library.  Maryann collected and presented the data to the board and director at the November 8 board meeting.  A subcommittee was formed and analyzed those results.  The top service responses were used to help create goals and objectives for the library to follow in this plan.

 

Mission Statement:

 

Madrid Public Library connecting people, information and ideas.

 

 

Service Response #1:  Education/Lifelong Learning

 

Goal 1: The community will have programs that explore areas of personal interest topics.

 

Objective 1: The library will explore a “library of things” for patron check out.

Activity 1: The director and the board will discuss what types of items to include in the library of things (such as gardening tools, musical instruments etc.)  One theme will be decided.  Summer 2021

Activity 2: The director will look for possible donations or grant monies to obtain items decided upon in Activity 1.  Winter 2021

Activity 3: The director will purchase items for the program and will promote it.  Spring 2022

 

Objective 2: The library will expand adult programing to engage the community.

Activity 1:  The director will look into educational presentations (either online or in person).  Fall 2021

Activity 2: The library will schedule at least 2 adult educational programs a year beginning in Spring 2022.

Activity 3: The library will promote those programs through online and print outlets.

Activity 4:  The library will conduct surveys of those programs for feedback and possible ideas for future programs. Ongoing once implemented.

 

Objective 3: The library will explore educational themed backpacks for children to check out.

Activity 1: Angie and Steph will explore themes, lending periods, materials, and storage. 6 backpacks will be created to start with. Spring 2021

Activity 2: Amy and Angie will look into grants to help fund the project.  Fall 2021

Activity 3: Project will be implemented and promoted.  Spring 2022

 

Objective 4: The library will explore educational programs for teens such as college prep or database usage.

Activity 1: Angie and Steph will develop topics for 2 possible programs a year.  Spring 2022

Activity 2: The library will look for presenters or will create their own programs on chosen topics.  Fall 2022

Activity 3: The library will promote those programs and conduct surveys for feedback and ideas.  Ongoing once implemented

 

Goal 2: The community will gain new knowledge and skills through technology.

 

Objective 1:  The library will continue to provide technology help.

Activity 1: The director will explore adding a link to the website allowing patrons to sign up for an appointment for one on one tech help.   Fall 2022

Activity 2: The director will investigate possible tech classes for seniors at other facilities.  Spring 2024

Activity 3: The library will provide links to brochures on how to use Bridges (library’s eBook platform) on the library’s website.  Fall 2021

 

Objective 2:  The library will provide educational databases to help students with homework and research.

Activity 1: The director will evaluate current library databases and may add more if the budget allows.  Ongoing

Activity 2: The library will promote current library databases through social media and print outlets.  Ongoing

Activity 3:  The library will research online, credible, educational sites for students to add to the library’s website.  Fall 2023

Activity 4:  The library will add the links listed in Activity 3 to the website.  Winter 2023

 

Objective 3:  The library will look into the possibility of checking out laptops to patrons.

Activity 1: The director will look into funding for the purchase of 2 laptops and protective cases. Spring 2023

Activity 2: The director will purchase the laptops and cases. Fall 2023

Activity 3: The director and board will create a circulation policy for the laptops. Fall 2023

 

Objective 4: The library will provide devices to access the internet.

Activity 1: The director will create a schedule to update computers and equipment to help provide the most up to date options.  Ongoing

Activity 2: The director will upgrade Microsoft Office software on public access computers. Fall 2021

Activity 3: The director will investigate additional software for the public access computers such as a video/photo editing.  Fall 2022

 

Service Response #2:  Civic/Community Engagement

 

Goal 1: The community will know the history of Madrid.

 

Objective 1: The library will investigate options for a genealogy service/database.

Activity 1: The director will investigate possible vendors. Spring 2021

Activity 2: Amy and Angie will look into possible grant money to pay for this service.  Spring 2021

Activity 3: The library will select a vendor. Summer 2021

Activity 4: The director will implement and promote new database. Summer 2021

 

Objective 2: The library will provide 2 programs a year pertaining to local history beginning in 2022.

Activity 1: The director and board will develop topics (Boxtown, coal mining, history of school, history of school fire). Fall 2021

Activity 2: The director will locate speakers and propose a possible schedule.  Spring 2022

Activity 3: The library staff will promote these programs.  Spring 2022

 

Objective 3: The library will investigate the possibility of digital preservation of the local newspaper.

Activity 1: The director will contact the newspaper and the Historical Museum about the potential project and ask for permission.  Spring 2023

Activity 2:  The library will explore costs of the project. Fall 2024

Activity 3:  Amy and Angie will look for grant possibilities to fund the project, or may form a partnership with another entity to help pay for this project. Fall 2025

 

Goal 2: The community will become informed citizens.

 

Objective 1:  The library will explore hosting city government officials for coffee to enable citizens to discuss concerns, ideas, etc.

Activity 1: The director will discuss the possible program with the city officials.  Spring 2022

Activity 2: The director will arrange the details and schedule the program. Fall 2022

Activity 3:  The director and staff will promote the program. Fall 2022

 

Objective 2:  The library will investigate the purchase of hot spots to help engage the community and become better informed.

Activity 1:  The director will explore the costs involved with the program.  Fall 2021

Activity 2:  The director will purchase at least 2 hot spots to start the program.  Spring 2022

Activity 3: The director and the board will create a circulation policy for hot spots.  Spring 2022

Activity 4: The library will implement and promote the new program.  Spring 2022

 

Objective 3: The library will expand and develop partnerships to reach more users.

Activity 1: The board and the director will create a list of current and potential new partners.  Spring 2023

Activity 2: The board and director will develop new partnerships to help expand   awareness of community/library resources. Summer 2023

Activity 3: The library will promote library services at remote locations to expand awareness.  Fall 2024

Activity 4: The board and director will look for opportunities to attend a community event once a year to make new connections. Ongoing

 

Objective 4: The library will explore options for an online library newsletter to keep patrons informed of library events.

Activity 1: The library staff will explore options for a library newsletter.   Spring 2023

Activity 2: The board and director will chose a vendor.  Fall 2023

Activity 3: The library will implement and promote the new program.  Winter 2023

 

Objective 5: The library will explore the possibility of showcasing library offerings by holding an open house during a community event.

 

Activity 1: The board and the director will discuss which library services/database to highlight at a community event. (Christmas Extravaganza or Labor Day).

Fall 2021

Activity 2: The board and the director will decide who will participate in the open house.  Fall 2021

Activity 3: Implement and promote the event.  Winter 2021

 

 

Service Response #3: Spaces/Places

 

Goal 1: The community will have access to the library’s internet and online spaces.

 

Objective 1: Library users will have improved internet speed and connectivity at the library.

Activity 1: New fiber internet is coming to Madrid, the library has already signed up for this service.  Summer 2021

Activity 2:  The director will look into the current network and infrastructure to see if it needs updated.  Summer 2021

Activity 3:  The director will continue to apply for E-rate funds to receive internet discounts and will explore if those funds can be used to upgrade infrastructure.

Fall 2021

 

Objective 2: Online library users will have updated information on the library website.

Activity 1:  The library director and staff will review the website and make adjustments to make it more user friendly. Ongoing

Activity 2:  The library will update webpages monthly.  Ongoing

Activity 3: The director will monitor the number of visits to the website per month and will try to increase web traffic to the site by 3% (2021-2023)

 

 

Objective 3:  Library users will be engaged through social media platforms.

Activity 1:  The library will maintain its current Facebook and Pinterest pages.  Ongoing

Activity 2:  The library will explore an Instagram account to help promote library activities.  Summer 2021

Activity 3:  The library will increase awareness of library services through these platforms.  Ongoing

 

Goal 2:  The community will have access to a comfortable and welcoming library space.

 

Objective 1:  Library users will have comfortable areas to study.

Activity 1: The library will look into the possibility of adding two study rooms.  Fall 2024

Activity 2: The library will get quotes for the addition of two study rooms.  Fall 2025

 

Objective 2: Library users will have easy access to library spaces.

Activity 1: The library staff will evaluate furniture needs and placement. Ongoing

Activity 2: The director will look into replacing worn furniture when needed.  Ongoing

 

Goal 3:  The community will be engaged by library materials outside of the library proper.

 

Objective 1: Library users will have easy access to library materials.

Activity 1: The director will explore the possibility of book lockers for after-hours pick up.  Spring 2025

Activity 2: Amy and Angie will look into grant opportunities to fund a book locker.  Spring 2025

 

Objective 2: Library users will have access to an outdoor story walk.

Activity 1: The director will look into a permanent story walk installation close to the bike trail.  Fall 2023

Activity 2: Amy and Angie will look into grant/donation monies to cover the project.  Spring 2024

Activity 3: Implement and promote the project.  Fall 2024

 

The Board of Trustees and the director will evaluate this plan in March, July and November of each year.

Library Agenda – February 9, 2021

Agenda for posting – February 9, 2021

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

February 9, 2021 – Tuesday, 5:30 pm via Zoom due to Covid-19 restrictions

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  January 12, 2021

Approval of Bills

Financial Report

Receipts for the month of:  January

Circulation Reports for the month of: January

Public Concerns:

Correspondence and Communications

Iowa Library Association – 2021 legislative agenda and advocacy opportunities

State Library of Iowa – New trustee handbook available online

Article about soaring ebook checkouts and why it’s worrying libraries

 

Unfinished Business

Library lights

Library Reopening plan discussion/review

Accreditation

Internet hot spots for check out

Creativebug database

 

New Business

Employee evaluation – Angie Strong

Trustee training for March

Trustee terms

New copier proposal

 

Director’s Reports

Summer Reading Program

Friends of the Library

Erate Form 471

Programs

 

Board Comments

Next Council Meeting: March 6, 2021

Adjournment

 

Next board meeting scheduled for: March 9, 2021

 

 

 

 

Topic: Library Board Meeting February 9, 2021

Time: Feb 9, 2021 05:00 PM Central Time (US and Canada)

 

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Library Minutes January 12, 2021

January 2021 minutes -draft

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

January 12, 2021

Meeting called to order by President, Pam Allen at 5:32 p.m.  This meeting was held via Zoom due to the Covid-19 pandemic.

 

Roll: Alice Sharp, yes. Kelli Wolf, (arrived at 6:05 pm) yes. Dave Evans, yes. Denise Hiveley, yes.

Pam Allen, yes. Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Dave, 2nd by Alice, to approve the agenda as presented.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of December 8, 2020.

Corrections: none.

On a motion by Denise, 2nd by Alice, minutes were approved as presented.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: None

On a motion by Alice, 2nd by Dave, the bills are approved as presented.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

Receipts for December (modified hours and services due to Covid-19)

Fines/Fees

$         6.40   Fines/Fees

$       33.00   Fax Revenue

$       83.40   Copy Revenue

$         0.20   Mag/Books sold

$       00.00   Misc.

$       23.00   Guilt jar proceeds

$       00.00   Meeting Room    

$      146.00  Total for month

$      655.29  Total year to date

 

Trust Fund Receipts:

$        50.00  E-book content credit donation

$__   500.00_Camille & Robert Wagaman – kids books

$       550.00 Total for the month

$    4,945.76 Total year to date

 

Library Donations:

$        7.39  Angie Strong duplicate book purchase (Can I Be Your Dog)

$___  00.00______    

$        7.39  Total for month

$      79.81  Total year to date

 

 

Circulation Report for the month of December

 

Items loaned in Dec. 2020            931                  Average daily circulation   44

Items loaned in Dec. 2019          1,392                 Open Access Items          76

Items loaned last month (Nov)      931                   Access Plus Items           21

Internet Use: Public Access Computers – 182 & Wireless users – 478

Bridges Checkouts: audiobooks-82 eBooks-187 streaming video-0 magazines-3

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. Angie received an email from the State Library about the Bridges consortia (downloadable e-books and audiobooks) statistics for the year 2020. The most popular downloaded e-books and audios were listed.  Total number of checkouts and the total of unique users for the year were also mentioned.

 

Unfinished Business:

 

  1. The interior lights were discussed again. Angie submitted the request for a budget amendment to help cover the cost.  Mayor Brown told Angie that Alliant would possibly be able to help with some of the cost, but the entire library would have to have all of the lights switched to LED.  The current proposal is just for the library side.  At the last council meeting, Mayor Brown asked Angie if the library was willing to do a two month study in order to receive help from Alliant.  Angie agreed to the study, but at the time of the meeting had not received the information about it from the mayor.  Until more information is gathered, the topic was tabled until next time.

 

  1. Review of the reopening plan was discussed. At this time no changes will be made.

 

  1. Angie attended the Boone County Supervisors meeting on December 16th. When a decision about funding is reached, she will inform the board and the city.

 

  1. Next week, Angie will focus all her efforts on completing and uploading the necessary documents to the State Library for the library’s accreditation renewal. The renewal is due February 28th, 2021.  It will take several days to gather this information and submit it.

 

New Business:

 

  1. Holiday closures for 2021 were discussed.  The closures are as follows :
  • Monday, May 31 closed for Memorial Day.
  • Closed Monday, July 5 (July 4 is on a Sunday so the day off will be observed on Monday as per the city handbook).
  • Closing at 12 pm on Thursday, September 2, closed Friday, September 3, Saturday, September 4 and Monday, September 6 for Labor Day.
  • Thursday, November 11 closed for Veteran’s Day.
  • Closing at 5 pm on Wednesday, November 24 closed Thursday, November 25, Friday, November 26 and Saturday, November 27.
  • Christmas Eve and Day are on Friday and Saturday and are paid holidays. Angie is unsure which day will be taken off for Christmas Day since it is on Saturday.
  • Closed Friday, December 31 and Saturday, January 1, 2022.

 

On a motion by Denise, 2nd by Dave, the library will be closed for the aforementioned holidays.  A decision about what days the library will be closed for Christmas will be determined at a later date.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.

Motion carried; all ayes.

 

  1. Angie presented the board a quote for providing internet hot spots for check out.    This quote was from T-Mobile.  The quote included the hot spot device for free (if stolen the library would have to purchase another one), unlimited data, usage statistics and web filtering.  If the library went with this plan the library would have to sign a two year agreement. Angie suggested starting with two hot spots for circulation to see how it goes.  Angie is unsure how reliable T-Mobile would be in this area.  Angie asked Kelli and Denise if they knew what provider the school is using for their hot spots.  Kelli was going to find out.  Angie is looking at gathering quotes from Verizon and US Cellular as well.  When the library moves forward with this project Angie/Amy are looking at writing a grant to help pay for it.

 

  1. Creativebug is a database that offers online video arts and crafts workshops and techniques. There are thousands of classes with new classes added daily. Downloadable patterns, templates and recipes are included.  If the library provides this database it could be a helpful tool for grab and go kits.  The library could purchase necessary items and then patrons could log into Creativebug and watch the video on how to create what’s in the bag.  The cost is $500.00 a year. If we sign up for three years the library can lock in $500.00 each year without any increases.  With the three year option we could cancel after year 1 or 2 without penalty and not be billed further.  Angie would like to try to get a grant for this service.  The library will apply for a grant, but will use direct state aid monies to purchase it now.   It was originally planned that a portion of direct state aid money would be spent on a replacement computer. If the grant is not awarded, that money would cover the database and a computer would not be purchased.

On a motion by Kelli, 2nd by Denise, to approve the purchase of a three year subscription to the Creativebug database.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.

Motion carried; all ayes.

 

  1. The board reviewed the Circulation Policy and Fines Table.

On a motion by Denise, 2nd by Alice, to approve Circulation policy and Fines Table as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

Director’s Report:

 

The second form in the E-rate process (internet discounts) will be available to fill out starting January 15.  It will be done shortly after that date.

 

Early out grab and go kits are available again now that school is back in session.  An adult/teen kit will be available soon.

 

Upcoming programs include:

  • Adult Book Discussion via Zoom on Monday, January 18 at 7 pm. We will be discussing A Gentleman in Moscow by Amor Towles.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: reopening plan, library lights, hot spots, accreditation and possibly the Christmas holiday closures.

           

Next Council meeting to attend: February 6, 2021 at 10 am.

 

Adjourn Meeting

On a motion by Alice, 2nd by Denise, meeting adjourned at 6:50 pm.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, February 9, 2021.

 

Angie Strong, Director

angie@madrid.lib.ia.us

 

 

 

These are draft minutes and have not been approved by the board.

Library Minutes December 8, 2020

December 2020 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

December 8, 2020

Meeting called to order by President, Pam Allen at 5:31 p.m.  This meeting was held via Zoom due to the Covid-19 pandemic.

 

Roll: Alice Sharp, yes. Kelli Wolf, (arrived at 5:34 pm) yes. Dave Evans, yes. Denise Hiveley, yes. Pam Allen, yes. Director, Angie Strong, yes.

Guest: Madrid Register News

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Alice, to approve the agenda as presented.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of November 10, 2020.

Corrections: Some minor punctuation corrections.

On a motion by Dave, 2nd by Alice, minutes were approved with the corrections.

Roll: Dave; yes. Alice; yes. Kelli; absent. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: None

On a motion by Denise, 2nd by Dave, the bills are approved as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

Receipts for November (modified hours and services due to Covid-19)

Fines/Fees

$       17.00   Fines/Fees

$         1.00   Fax Revenue

$       18.45   Copy Revenue

$         3.70   Mag/Books sold

$       00.00   Misc.

$       00.00   Guilt jar proceeds

$       00.00   Meeting Room    

$        40.15  Total for month

$      509.29  Total year to date

 

Trust Fund Receipts:

$        50.00  E-book content credit donation

$      100.00  Kathy Barnes donation for mystery books

$__   719.61_Open Access/Interlibrary Loan Reimbursement

$       869.61 Total for the month

$    4,395.76 Total year to date

 

Library Donations:

$        6.42  Reader’s Service book credit

$___ 00.00______    

$        6.42  Total for month

$      72.42  Total year to date

 

1st half county allocations – $9,800.00

 

Circulation Report for the month of November

 

Items loaned in Nov. 2020            931                  Average daily circulation   52

Items loaned in Nov. 2019          1,478                 Open Access Items         74

Items loaned last month (Oct)      569                   Access Plus Items           16

Internet Use: Public Access Computers – 164 & Wireless users – 569

Bridges Checkouts: audiobooks-74 eBooks-177 streaming video-0 magazines-1

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. Angie received an email from the State Library notifying her that the application form to reapply for accreditation is available online. It is due February 28, 2021.  Angie looked over the application standards and the only thing left to do is review the circulation policy, which will be done in January.  After the January meeting, Angie will spend a day or two uploading documents to the State and should finish the process well before the deadline.

 

  1. The State Library also sent the library a letter about its Open Access/Interlibrary Loan Reimbursement statement of direct deposit. This year the library received $719.61 (last year was $502.66).  The increase was due to the library sending out more book discussion sets to other libraries. Angie reminded the board that in the future that amount will be reduced due to the IA Shares courier service.

 

Unfinished Business:

 

  1. Work on the damage to the exterior doors caused by the derecho has been done by the insurance company. The doors are closing properly, but Angie is concerned with one of the hinges.  (It is an exterior hinge.  It is cracked, squeaking and catching on the jamb.  This started when the door was blown open during the derecho.)  Public Works Director Scott Church has been notified about Angie’s concern with the hinge and told her he would contact the insurance company about it.  Discussion also focused on the interior lights. At the time of the meeting approximately 1/3 of the lights are not working. Scott Church and the electrician feel it is necessary to replace all of these lights with LED instead of continuing to replace old ballasts and florescent bulbs. LED is more efficient and should save on electrical costs. It is also becoming difficult to find fluorescent bulbs for replacement. The quote to switch all of the lights on the library side was $9,047.00. Angie did relay this information to the city council at the council meeting prior to the library board meeting. Mayor Brown asked Angie if she had looked into any rebates or grants from Alliant Energy. She has not. The mayor requested Angie contact him and he will look into it for the library. She did so, but at the time of the meeting she had not heard back from him. The board feels it is necessary to repair the lights soon. The issue is the library does not have enough in the current budget to pay for this. The board has decided to table this until more information has been gathered.

On a motion by Dave, 2nd by Kelli, to table the repair of the lights until the next meeting until more information is received.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

  1. Angie brought up the FY 21-22 budget again due to the repair of the interior lights. There isn’t enough in Building and Grounds Maintenance to pay for the lights.  The board is also concerned that if other repairs are needed for the rest of this fiscal year there would not be money to cover it.  The board is wanting to amend the budget from $10,000 to $16,000 to help cover repairs.

On a motion by Dave, 2nd by Alice, to amend the Building and Grounds Maintenance line item from $10,000 to $16,000.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

  1. Review of the reopening plan was discussed. At this time no changes will be made.

 

  1. The Boone County Supervisors meeting will be on December 16th at 10 am. All three Boone County libraries will be in attendance to discuss the importance of county funding.

 

New Business:

  1. A copy of the newly created 2021-2026 Strategic Plan was given to the board.  Angie, Alice and Denise created the plan with the information compiled by State Library consultant Maryann Mori.  This plan will be given to the council for review and is also an important standard for the library’s accreditation.  A few punctuation corrections were noted.

On a motion by Kelli, 2nd by Dave the board approved the Madrid Library Strategic Plan 2021-2026 with the corrections.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

  1. Amy Kniffen was given her yearly written evaluation.

 

  1. The board reviewed the Circulation System Patron Database Policy. A few punctuation corrections were noted.

On a motion by Denise, 2nd by Alice, to approve the policy with the corrections.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

Director’s Report:

 

Angie has started the first of three forms for the federal E-rate program for fiscal year 21-22.  This federal program helps the library with internet discounts.

 

Amy is working on the Lowrey Foundation grant to help with the Summer Reading Program in 2021.  This grant is due at the end of December, Angie will let the board know if the request is granted.

 

Early out grab and go kits are available every Wednesday.  Angie had hoped to have an adult/teen grab and go kit available in November but unfortunately she had to shift some priorities and was unable to do so.  She has started a holiday kit and will have it out this week.  The library is starting to resume some of its outreach programs.  Some of these programs haven’t been done since March due to the pandemic.

 

Upcoming programs include:

  • Adult Book Discussion via Zoom on Monday, December 21 at 7 pm. We will be discussing books we have enjoyed outside of book club.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: reopening plan, library lights, and review of the circulation policy.

           

Next Council meeting to attend: January 2, 2021 at 10 am?

 

Adjourn Meeting

On a motion by Denise, 2nd by Dave, meeting adjourned at 6:33 pm.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, January 12, 2021.

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – January 12, 2021

Agenda for posting – January 12, 2021

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

January 12, 2021 – Tuesday, 5:30 pm via Zoom due to Covid-19 restrictions

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  December 8, 2020

Approval of Bills

Financial Report

Receipts for the month of:  December

Circulation Reports for the month of: December

Public Concerns:

Correspondence and Communications

Bridges Consortium (downloadable ebooks/audio) 2020 update

 

Unfinished Business

Library lights

Library Reopening plan discussion/review

Boone County Supervisors Meeting

Accreditation

 

New Business

Holiday closures for 2021

Internet Hot Spots for checkout

Creativebug database

Circulation Policy/Fines Table review

 

Director’s Reports

Erate

Programs

 

Board Comments

Next Council Meeting: February 6, 2021

Adjournment

 

Next board meeting scheduled for: February 9, 2021

 

 

 

 

 

 

 

Topic: Library Board Meeting January 12, 2021

Time: Jan 12, 2021 05:30 PM Central Time (US and Canada)

 

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Library Minutes November 10, 2020

November 2020 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

November 10, 2020

Meeting called to order by President, Pam Allen at 5:30 p.m.  This meeting was held via Zoom due to the Covid-19 pandemic.

 

Roll: Alice Sharp, yes. Kelli Wolf, yes. Dave Evans, yes. Denise Hiveley, yes. Pam Allen, yes.

Director, Angie Strong, yes.

Guest: State Library of Iowa Central District Consultant Maryann Mori arrived at 5:43 pm left at 6:02 pm

Absent: none.

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Alice, 2nd by Denise, to approve the agenda as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of October 13, 2020.

Corrections: None.

On a motion by Dave, 2nd by Kelli, minutes were approved as read.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: None

On a motion by Denise, 2nd by Dave, the bills are approved as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

Receipts for October (modified hours and services due to Covid-19)

Fines/Fees

$       18.00   Fines/Fees

$       13.50   Fax Revenue

$       92.75   Copy Revenue

$        5.30   Mag/Books sold

$       00.00   Misc.

$       00.00   Guilt jar proceeds

$       00.00   Meeting Room    

$      129.55  Total for month

$      469.14  Total year to date

 

Trust Fund Receipts:

$        50.00  E-book content credit donation

$__      0.00_

$        50.00 Total for the month

$    3,526.15 Total year to date

 

Library Donations:

$      40.00  55 gallon fish tank

$___ 06.00_A to Z posters sold______    

$      46.00  Total for month

$      66.00  Total year to date

 

 

Circulation Report for the month of October

 

Items loaned in Oct. 2020            859                   Average daily circulation   40

Items loaned in Oct. 2019          1,838                  Open Access Items         104

Items loaned last month (Sept)     996                   Access Plus Items            14

Internet Use: Public Access Computers – 116 & Wireless users – 570

Bridges Checkouts: audiobooks-114 eBooks-143 streaming video-0 magazines-6

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report.

 

Correspondence and Communications:

 

  1. None to report.

 

Unfinished Business:

 

  1. The drywall has been installed and painted in all three bump outs. The only thing left to be repaired from the derecho are the exterior doors.  Angie will look into the repair of the lights again.  An update will be given at the next meeting.

 

  1. Angie received enough applications for the open position to go ahead and interview. Several of those applicants had found other employment or the hours were not going to work any longer with applicant schedules.  Angie did interview and hire a potential new employee, but before training that the applicant decided to decline the position.  Angie has decided to wait until after the holidays to repost the opening.

 

  1. Maryann Mori, the library’s district consultant, attended the meeting to give an overview of the results from the community survey. The board formed a subcommittee (Alice and Denise, along with Angie) to review the survey results more in depth and start the creation of a new long range plan.  A meeting with the subcommittee will be scheduled with Maryann within the next few weeks.

 

  1. Review of the reopening plan was discussed. Angie asked to be open until 5:30 on Fridays, she feels closing at 4 pm is a little too early for commuters.  If approved, this will begin on November 20th.

On a motion by Dave, 2nd by Denise, to approve being open on Fridays until 5:30 pm starting November 20th.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

 

 

New Business:

 

  1. A draft of the fiscal year 21-22 budget was given to the board to review and discuss.

On a motion by Kelli, 2nd by Alice the board approved the rough draft of the FY 21-22 budget.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

  1. Angie demonstrated the new Bold 360 chat service and the new HelpNow database with the trustees. This was done as a part of trustee training that is needed for accreditation.

 

  1. Steph Fogarty and Janna Allbee were given their yearly written evaluations.

 

  1. The board was given a list of all of the board meeting dates for 2021. At this time none of the dates conflict with any holidays.

 

  1. The board reviewed the Website and Social Networking Policy.

On a motion by Dave, 2nd by Denise, to approve the Website and

Social Networking Policy.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

  1. The board reviewed the Fair Labor Standards Act as a part of accreditation.

On a motion by Kelli, 2nd by Dave, the board has reviewed the Fair Labor Standards Act as required by the accreditation standards.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

  1. The board also reviewed Open Meeting Laws and Public Library Boards that is found on the State Library’s website. This is also needed for accreditation.

On a motion by Alice, 2nd by Denise, the board has reviewed Open Meeting Laws as required by the accreditation standards.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes.

 

  1. The Boone County Supervisors meeting will be on December 16 at 10 am. The supervisors will be given the Madrid Library’s annual report as well as other county library statistics.  Angie will update the board and other city officials after the meeting.

 

 

 

Director’s Report:

 

Due to Covid-19 concerns, the Christmas Extravaganza will only have the lighted parade and lighting contest this year.  Hopefully things will be back to normal next year and the library can host the Avenue of Trees and library silent auction.

 

Angie had booked Iowa author Linda McCann on November 12 for her Prisoners of War in Iowa program.  Due to the rising positive cases of Covid-19, Linda McCann decided to cancel the program.  Angie is hoping to reschedule in the spring.

 

The pumpkin decorating contest was successful.  6 participants competed for the $25.00 Casey’s gift card.  The winner was chosen by votes from the library’s Facebook page and a ballot box located inside the library.  Trick or Treat at the library was also very successful.  Since it was an outdoor event, people were able to social distance.  Treat bags were premade and an outdoor lighted story walk was available.  258 kids/adults attended.  An adult/teen grab and go kit was created for October.  Angie hopes to create another one next week.  Early out grab and go kits are available every Wednesday.  (Except the week of Thanksgiving)

 

Upcoming programs include:

  • Adult Book Discussion via Zoom on Monday, November 16 at 7 pm. We will be discussing the book The Invention of Wings by Sue Monk Kidd.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: reopening plan, library repairs, strategic plan, and review of the circulation system’s patron database policy.

           

Next Council meeting to attend: December 5, 2020 at 10 am.

 

Adjourn Meeting

On a motion by Dave, 2nd by Alice, meeting adjourned at 6:45 pm.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, December 8, 2020.

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – December 8, 2020

Agenda for posting – December 8, 2020

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

December 8, 2020 – Tuesday, 5:30 pm via Zoom due to Covid-19 restrictions

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  November 10, 2020

Approval of Bills

Financial Report

Receipts for the month of:  November

Circulation Reports for the month of: November

Public Concerns:

Correspondence and Communications

Application form for accreditation is now available – due February 28, 2021

Open Access/Interlibrary Loan reimbursement

 

Unfinished Business

Library repairs

Budget

Library Reopening plan discussion/review

Boone County Supervisors Meeting

 

New Business

Madrid Library Strategic Plan 2021-2026

Employee evaluations – Amy Kniffen

Circulation System Patron Database Policy review

 

Director’s Reports

Erate

Lowrey Grant

Programs

 

Board Comments

Next Council Meeting: January 2, 2021

Adjournment

 

Next board meeting scheduled for: January 12, 2021

 

 

Topic: Library Board Meeting – December 8, 2020

Time: Dec 8, 2020 05:30 PM Central Time (US and Canada)

 

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Current Covid-19 guidelines for library use

Madrid Public Library logo

Current guidelines for library use:

  • Only 10 people allowed in the library at a time.
  • Sorry we can NOT be a gathering place at this time.  Please social distance.
  • Please use hand sanitizer before entering the building, if you are feeling ill please refrain from coming to the library.
  • Please return all library materials in the outside book drop only. (All returned items are checked in and quarantined for three days).
  • Patrons are encouraged to pick out materials and check out in a timely manner (30 minutes) to serve as many patrons as possible.
  • Newspapers and magazines will not be available to read in-house.
  • A modified self-checkout system will be implemented.  Patrons will scan their own items.
  • Any items touched should be placed in baskets that are readily available throughout the library.  Please do not re-shelve on your own.
  • Patrons will only be allowed in the library once a day.
  • 4 public access computers will be available to patrons with a limit of 30 minutes once a day.
  • Wi-Fi is available 24-7 outside the library for any amount of time as long as social distancing is followed.  No password is needed.
  • Printing is available from our public access computers (for a fee) or you can send documents to circdesk@madrid.lib.ia.us to be printed off and paid for.
  • All copies, faxes and scans will be done by staff only.
  • There are no toys or in-library activities including iPads and video games available.
  • Furniture will be removed (except computer chairs) to discourage lounging.
  • Homebound patrons can request items be delivered to their front door, please call about this service.
  • Curbside service will remain and will be expanded. Pickup days will be Monday through Thursday from 12pm-6pm  and Fridays from 12pm-5:30pm.   Items reserved before 6 pm will be available the following day for pick up.
  • The meeting room is not available for use.
  • Appointments can be made for work/essential projects, patrons must bring their own device and are allowed one 2 hour time slot each day. No guests are allowed with the patron.

Programming will be evaluated on a month to month basis.  Some online programs will be implemented.

 

Library Minutes October 13, 2020

October 2020 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

October 13, 2020

Meeting called to order by President, Pam Allen at 5:30 p.m.  This meeting was held via Zoom due to the Covid-19 pandemic.

 

Roll: Alice Sharp, yes. Kelli Wolf, yes. Dave Evans, yes. Denise Hiveley, yes. Pam Allen, yes.

Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Alice, 2nd by Dave, to approve the agenda as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of September 8, 2020.

Corrections: None.

On a motion by Denise, 2nd by Kelli, minutes were approved as read.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: None

On a motion by Alice, 2nd by Denise, the bills are approved as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

Receipts for September (modified hours and services due to Covid-19)

Fines/Fees

$       10.00   Fines/Fees

$       23.50   Fax Revenue

$       66.10   Copy Revenue

$         1.10   Mag/Books sold

$       00.00   Misc.

$       00.00   Guilt jar proceeds

$       00.00   Meeting Room    

$      100.70  Total for month

$      339.59  Total year to date

 

Trust Fund Receipts:

$        50.00  E-book content credit donation

$__1,826.15_Direct State Aid_

$    1,876.15 Total for the month

$    3,476.15 Total year to date

 

Library Donations:

$      20.00  General donation from Stephen & Linda Santee

$___ 00.00________    

$      20.00  Total for month

$      20.00  Total year to date

 

 

Circulation Report for the month of September

 

Items loaned in Sept. 2020            996                  Average daily circulation   47

Items loaned in Sept. 2019         1,642                  Open Access Items         114

Items loaned last month (Aug)    1,085                   Access Plus Items            13

Internet Use: Public Access Computers – 136 & Wireless users – 556

Bridges Checkouts: audiobooks-94 eBooks-104 streaming video-0 magazines-5

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. None to report.

 

Unfinished Business:

 

  1. The roof has been repaired and drywall has been removed in the areas where it was damaged by the derecho. (All three bump outs).  Angie was told by the insurance company that someone would be looking at the exterior doors.  Angie hopes that is soon, because the left door is not closing properly and making a lot of noise.  The lights have been put on hold until the insurance company has made all of the necessary storm damage repairs.  Angie will update the board at the next meeting on the repairs.

 

  1. Maryann Mori, the library’s district consultant, conducted the community phone survey for the library’s Planning for Results process. Calls were made the week of October 4.  Just under 20 community members were interviewed.  Angie has not received the results from Maryann, but hopes to soon, so she can use the information gathered to create a new 5 year strategic plan for the library.

 

  1. Review of the reopening plan was discussed. At this time no changes will be made to the current plan.  It will be reviewed again in November.

 

  1. The library aide position is still open. Angie is hoping to conduct interviews in the next couple of weeks.   Hopefully by the November meeting the position will be filled.

 

New Business:

 

  1. Direct State Aid was automatically deposited by the State Library. ($1,826.15)  Angie will use the funds for the Tumblebooks database, HelpNow database, new bookshelf and replacement of a public access computer.

 

  1. Trustee training will happen at the November meeting. Angie will demonstrate the new HelpNow database and Bold Chat 360 feature on the website to the trustees.

 

  1. Angie finished the annual survey for the State Library of Iowa. Angie has created the annual report for the board, as well as the City Council and Boone County Board of Supervisors.  The information included in the report was taken directly from the annual survey which covers fiscal year July 1, 2019 through June 30, 2020.

 

Director’s Report:

 

The Boone County Auditor contacted Angie about the library being the Madrid rural voting venue for the November election.   Since rural citizens are familiar with voting at the library, Angie felt that it was important to try to accommodate the auditor’s request.   Items in the meeting room will be moved to the back work room for the day.  (Furniture, quarantined items etc.) If any help is needed moving items the county is willing to help.  Angie also requested that extra disinfecting of the restrooms be done while the meeting room is being used which the county has agreed to.  (Social distancing and masks will be worn)  Since items will be in library work room, patrons will not be able to make appointments for a two hour work session on Election Day.

 

Bold Chat 360 has been added to the website.  Patrons can live chat with a librarian from a mobile phone or desktop computer. Patrons just click on the “Live Chat” button and a chat box appears. This service is available during library open hours and is a quick and easy way to engage with library staff.

 

Angie has booked Iowa author Linda McCann on November 12 in the Madrid Community Room.  She will be doing a program about her book, Prisoners of War in Iowa, at 6:30 pm.  Participants will need to wear masks and social distance.   The event is free to the public.

 

The scanning function to the circulation desk computer has been fixed.  Tracey from Koch Brothers found that the library’s antivirus software was causing the issue.  The drivers were also updated so they are compatible with Windows 10.

 

Any adult/teen can come to the library and get a pumpkin to decorate for the library’s pumpkin decorating contest.  Pumpkins will be crafted at home using materials such as paint, fabric, paper etc.  Decorated pumpkins will be submitted to the library by October 19.  Patrons will vote on their favorite pumpkin from October 20-29 at the library or online.  The winner will be announced on October 30 and will win a $25 Casey’s gift card.  Trick or Treat at the Library will occur this year as well.  Instead of being indoors, the library will be handing out treat bags on Beggar’s Night on the front lawn.  (Bags will be made several days before hand and Steph and Angie have purchased dinosaur costumes that totally cover their bodies.)  The library will also have a lighted Storywalk® to enjoy. (“The StoryWalk® Project was created by Anne Ferguson of Montpelier, VT and developed in collaboration with the Kellogg-Hubbard Library. Storywalk® is a registered service mark owned by Ms. Ferguson).  This family friendly event is free and open to the public.

 

After much discussion the library has decided not to have its annual silent auction this year.  Angie is unsure if the Christmas Extravaganza is still being held.  She will look into it for the next meeting, and any decisions on whether the library will participate in any events will be determined then.

 

Upcoming programs include:

  • Adult Book Discussion via Zoom on Monday, October 19 at 7 pm. We will be discussing the book The Mosquito by Timothy Winegard.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: reopening plan, library repairs, open position, review of website/social media policy, Fair Labor Standards Act and open meetings law, strategic plan, Christmas Extravaganza, board training and the budget draft.

           

Next Council meeting to attend: November 7, 2020 at 10 am.

 

Adjourn Meeting

On a motion by Kelli, 2nd by Dave, meeting adjourned at 6:21 pm.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, November 10, 2020

 

Angie Strong, Director

angie@madrid.lib.ia.us