Author Archive for Angie Strong

Library Minutes May 14, 2019 – draft

May 2019 minutes -draft

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

May 14, 2019

Meeting called to order by President, Kelli Wolf at 5:32 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Pam, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of April 9, 2019

Corrections: Removal of an extra word under New Business #3, one punctuation error under the director’s report and a spelling error under upcoming programs.

On a motion by Pam, 2nd by Dave, minutes of the April 9, 2019 meeting were approved with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Dave, 2nd by Denise, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR APRIL

Fines/Fees

$        94.19  Fines/Fees

$        31.50  Fax Revenue

$      136.60  Copy Revenue

$         1.70   Mag/Books sold

$         3.00   Misc.

$        25.00  Meeting Room    

$       291.99  Total for month

$    3,134.19  Total year to date

 

 

Trust Fund Receipts:

$     1,100.00  Community Chest Grant

$     1,500.00  Lowrey Trust Grant

$____284.66__Mem’l books Sundberg Kirkpatrick Funeral Home

$     2,884.66  Total for the month

$     7,504.82   Total year to date

 

 

Library Donations:

$         20.00  Gen’l donation – Judy Peterson

$____________________________       

$         20.00  Total for month

$     1,601.00 Total year to date

 

 

 

 

 

Circulation Report for the month of April

 

Items loaned in Apr. 2019             1,399                 Average daily circulation   54

Items loaned in Apr. 2018             1,504                 Open Access Items          116

Items loaned last month (Mar)       1,455                 Access Plus Items              9

Internet Use: Public Access Computers – 733 & Wireless users – 1,360

Bridges Checkouts:  audiobooks-83 eBooks-123 streaming video-0 magazines-3

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. None to report

 

 

Unfinished Business:

 

  1. Angie presented another estimate for the meeting room floor from Carpet One. Kelli contacted another contractor about the floors but no estimate was received.  After comparing the estimates the board has decided to go ahead with Heritage Interiors, who the library has worked with in the past.  The other quotes were about the same price, but the old floor would not be removed if Carpet One did the work.  The board decided to go with a luxury vinyl plank instead of vinyl composite flooring that is currently in the room.  The cost is slightly higher for the plank but in the long run will be cheaper because the library will not have the costs of waxing the floor.  The library would like to purchase the flooring and store it until an installation date can be determined, so that the cost of the project can be split between this fiscal year and next.  Angie asked if the board wanted to ok a flooring color choice, they trust Angie’s judgement.

On a motion by Pam, 2nd by Dave, to accept Heritage Interior’s luxury vinyl plank flooring estimate, going ahead and purchasing the product for this fiscal year and allowing Angie to decide the flooring color choice.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

  1. There is still no correspondence about county funding for fiscal year 19-20. Last year the library did not receive anything until the end of May.

 

  1. Angie contacted Public Works Director Scott Church about the roofing and exterior lighting issues at the library. The lights were being replaced at the time of the meeting.  The reason for replacement was due to bad ballasts.  Angie has not received any estimates yet for the roof, but hopes to have something soon.

 

  1. Angie has completed the final form in the E-Rate process for this year (this federal program provides discounts on internet). Since Angie has completed this form she is hopeful that the discounts will kick in at the beginning of the new fiscal year July 1.

 

 

 

New Business:

 

  1. Angie demonstrated the new Adventure Pass program to the trustees. This will count towards the trustee education requirement for accreditation.

 

  1. Angie and the board reviewed the library’s building maintenance plan; discussed possible issues and items that have already been repaired.

 

 

Director’s Report:

 

Angie has not received any correspondence about the grants that were written to Hopkins Grove or the Madrid Community Endowment Fund.  The deadline for the Lowrey Trust is June 30.

 

The Summer Reading Calendar of events, sample reading logs, and summer flyer where given to the trustees.  This year instead of book bucks Steph is trying new reading incentives.  For ages 0-3 we will have the rubber ducky club.  Children and their parents will have activity sheets that focus on early literacy.  For each activity reached they will color in a duck on the reading log, when they reach a certain number they will be able to pick a prize.  Children ages 3 to 6th grade will be doing the read and bead program.  Children who register will receive a chain necklace, brag tag, and a reading log.  Once a reading goal has been met they can come to the library and visit the bead bank to receive beads for minutes read.  Children will be able to “level up” and may exchange beads to receive new ones, they will only be able to visit the bead bank once per day.  There will be a possibility to earn additional beads for attending events, volunteering or other activities.  In addition to the beads if a child visits the bead bank 10 times they will receive an ice cream ticket, 15 times another prize and so on.  The teen and adult reading logs will be the same as last year.  Angie will show the calendar and flyer to the city council.

 

Upcoming programs include:

  • Final week of preschool outreach for this school year – May 13-15.
  • Adult Coloring on Thursday, May 16 at 7 pm.
  • Family Board Game Night on May 17 from 7 to 9 pm.
  • Adult Book Discussion on May 20 at 7 pm. We will be discussing The Fault in Our Stars by John Green.
  • Early out End of School Party on Wednesday, May 22 at 2:30 pm.
  • History of the Ledges Program by Andy Bartlett on Thursday, May 30 at 6:30 pm.
  • Summer Kickoff with Magician Jim Perry on June 5 at 10 am at the elementary school for grades K-6.
  • Adult Coloring on Thursday, June 6 at 7 pm.
  • June Movie Night on Saturday, June 8 at 7 pm featuring How to Train Your Dragon 3.
  • ISU Bug Zoo program at the Community Room on Monday, June 10 at 10 am.
  • Chess Club, Monday, June 10 at 6 pm.
  • Weekly library summer programs begin the week of June 10.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: County funding, flooring, roof

           

Next Council meeting to attend:  May 20, 2019 at 5:30 pm with board member Pam to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Denise, meeting adjourned at 6:37 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

 

 

 

Next regular Board meeting will be: Tuesday, June 11, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

 

 

These are draft minutes and have not been approved by the board.

Library Minutes April 9, 2019

April 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

April 9, 2019

Meeting called to order by President, Kelli Wolf at 5:30 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp

 

Approval of Agenda: [Additions or corrections- Under Director’s Report – Adventure Pass]

On a motion by Pam, 2nd by Dave, agenda approved with the addition.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of March 12, 2019

Corrections: none

On a motion by Denise, 2nd by Dave, minutes of the March 12, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Pam, 2nd by Dave, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR MARCH

Fines/Fees

$             136.77  Fines/Fees

$               21.00  Fax Revenue

$             105.05  Copy Revenue

$                3.70   Mag/Books sold

$                 0.00  Misc.

$              75.00  Meeting Room    

$             341.52  Total for month

$          2,842.20  Total year to date

 

 

Trust Fund Receipts:

$

$__________________________

$         00.00  Total for the month

$     4,620.16  Total year to date

 

 

Library Donations:

$       150.00  Chapter ID P.E.O. – donation

$____________________________       

$       150.00  Total for month

$     1,581.00 Total year to date

 

 

Circulation Report for the month of March

 

Items loaned in Mar. 2019             1,455                 Average daily circulation   56

Items loaned in Mar. 2018             1,816                Open Access Items          147

Items loaned last month (Feb)       1,475                 Access Plus Items             20

Internet Use: Public Access Computers – 712 & Wireless users – 1,189

Bridges Checkouts:  audiobooks-82 eBooks-111 streaming video-0 magazines-8

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. None to report

 

 

Unfinished Business:

 

  1. Angie presented a bid for the meeting floor from Heritage Interiors, the company who installed the carpet a few years ago. The board would like to get two more bids before the next meeting and then make a decision.

 

  1. Angie has not received any correspondence about county funding yet. She will stay on top of it and let the board and council know when she receives any information.

 

 

New Business:

 

  1. Robin Brown has decided to leave her position at the library, her last day will be April 12. Since she only works 4.5 hours a week, Angie and Steph discussed having other employees fill in those hours.  Angie is hopeful that this will happen, if not, then she will post the open position.

 

  1. The exterior lights in front of the library are not working, and there are some issues with the roofs above the bump outs. Angie will work with the Public Works Director Scott Church to see what can be done and how much it will be.  She will report back at the next meeting about those issues.

 

  1. The city clerk has asked that the board give pre-approval to pay the library’s credit card in order to not be charged interest. Angie will still put anything paid with the credit card on the monthly claims sheet, but it will be already paid.  Some bills are already set up this way such as the gas and electric bill.

On a motion by Pam, 2nd by Denise, to allow pre-approval of payment of the library’s credit card.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

 

Director’s Report:

 

Angie has gone back and forth on what to spend with Direct State Aid money, since she has discovered that the library has received the Lowrey Trust Grant for Summer Reading, Angie will not have to use Direct State Aid for that this year.  So Angie has decided to partner with the Friends group to offer what’s called an Adventure Pass for patrons.   Patrons can get free passes to area attractions by using a valid adult Library card and a valid photo ID.  Any adult library patron may borrow a pass to enjoy an educational day of family fun.  Direct State Aid money will pay for the platform fee for the ticket software and patron authentication and for the Blank Park Zoo membership.  The Friends will pay for the Science Center membership.  At the next meeting Angie will demonstrate the program for the trustees which will count towards continuing education for accreditation.

 

The Lowrey Foundation has generously awarded the library $1,500 for this year’s Summer Reading Program.  Madrid Community Chest has also generously given the library $1,100 for summer programming.  This amount is much more than the requested $600.  Amy has also written a grant to the Hopkins Grove United Methodist Church Trust in hopes of upgrading the library circulation computer.  The library will also be applying to the Madrid Community Endowment Fund to upgrade two of the public access computers as well.  Finally, Angie will use the last of Direct State Aid funds to purchase one more public access computer.

 

Once again this year, Judy Grant has generously donated the Iowa award books (High School Award, Teen Award, Children’s Choice Award and Goldfinch).  Angie is in the process of getting those books ready for check out.

 

The library has been asked by the Madrid Register News to have a monthly book review in the paper to highlight books of interest.  Angie wrote the first review which will be included in the paper during National Library Week.  Angie will ask the book discussion group and staff if anyone is interested in writing a review in the coming months.

 

Every year the library has several forms to fill out to in order to stay accredited and receive Direct State Aid.  Angie let the board know that one such form called Enrich Iowa has already been filled out and returned to the State Library.

 

The kindergarteners will tour the library the first week of May.  All three classes will learn about the library; Steph will also talk about the Summer Reading Program as well.

 

The Friends of the Madrid Library Spring Book Sale was held on Saturday, March 30 from 8 am to 2 pm.   This year the sale netted a profit of $621.50.  Last year was $441.30.  The fall sale will be held the weekend before Labor Day.

 

National Library Week is in full swing.  This year’s theme is Libraries=Strong Communities.  Several regular library programs are planned during this week and are listed in the next section.  The Teddy Bear Picnic for Pages for All Ages is Tuesday and Wednesday and are the final story times until summer.

 

Upcoming programs include:

  • Adult Pinterest Party (seed starting) on Thursday April 11 at 7 pm.
  • Family Board Game Night on April 12 from 7 to 9 pm.
  • April Movie Night on Saturday, April 13 at 7 pm. We will be showing Aquaman.
  • Adult Book Discussion on April 15 at 7 pm. We will be discussing The Life and Times of the Thunderbolt Kid by Bill Bryson.
  • Adult Coloring on Thursday, April 18 at 7 pm.
  • Teen After Hours on Friday April 19 from 7 to 10 pm.
  • Early out space program on Wednesday, April 24 at 2:30 pm.
  • Pinterest Party, May 2 at 7 pm.
  • Early out Lego Crew on Wednesday, May 8th at 2:30 pm.
  • May Movie Night on Saturday, May 11 at 7 pm featuring Lego Movie 2.
  • Chess Club, Monday, May 13 at 6 pm.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: County funding, flooring, Adventure Pass demonstration, exterior issues

           

Next Council meeting to attend:  April 15, 2019 at 5:30 pm with board member Kelli to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, May 14, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – May 14, 2019

Agenda for posting – May 14, 2019

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

May 14, 2019 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  April 9, 2019

Approval of Bills

Financial Report

Receipts for the month of:  April

Circulation Reports for the month of: April

Public Concerns:

Correspondence and Communications

None to report

 

Unfinished Business

Meeting Room floor

County Funding

Roof/Exterior Lights

Erate

 

New Business

Adventure Pass demonstration

Review of Building Maintenance Plan

 

Director’s Reports

Grants

Summer Reading Program Calendar/reading program

Other Programs

 

Board Comments

Next Council Meeting: May 20 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: June 11, 2019

Library Adventure Pass

Use your Madrid Public Library card to check out a pass to a local attraction, free of charge.  Passes allow entrance for two (2) adults and two (2) children.  Additional tickets can be purchased at the venue.  Library cardholders 18 and older with valid, non-expired cards in good standing may check out passes. Pass availability may be subject to residency requirements.  Cardholders must present a valid photo ID and printed pass (email on phone not accepted) before admission into the venue is allowed.  One pass per venue may be reserved once every 365 days.  Passes cannot be used for any other special member events (e.g. Zoo Brew or Night Eyes)  Please cancel your reservation if you cannot use the pass at the reserved time. To cancel a reservation, call the library at 515-795-3846.  Click here to get started

 

 

Library Minutes March 12, 2019

March 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

March 12, 2019

Meeting called to order by President, Kelli Wolf at 5:29 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- Under Correspondence – Fund Libraries 2020 campaign]

On a motion by Denise, 2nd by Dave, agenda approved with the addition.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of February 12, 2019

Corrections: none

On a motion by Dave, 2nd by Pam, minutes of the February 12, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Pam, 2nd by Denise, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR FEBRUARY

Fines/Fees

$               86.61  Fines/Fees

$               42.50  Fax Revenue

$               98.10  Copy Revenue

$                  .90   Mag/Books sold

$                 1.50  Misc.

$              25.00  Meeting Room    

$             254.61  Total for month

$          2,500.68  Total year to date

 

 

Trust Fund Receipts:

$

$__________________________

$         00.00  Total for the month

$     4,620.16  Total year to date

 

 

Library Donations:

$

$____________________________       

$         00.00  Total for month

$     1,431.00  Total year to date

 

 

Circulation Report for the month of February

 

Items loaned in Feb. 2019             1,475                 Average daily circulation   61

Items loaned in Feb. 2018             1,727                Open Access Items          131

Items loaned last month (Jan)       1,399                 Access Plus Items             17

Internet Use: Public Access Computers – 632 & Wireless users – 991

Bridges Checkouts:  audiobooks-92 eBooks-144 streaming video-0 magazines – 10

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. Angie shared an email she received about the federal government wanting to eliminate the Institute of Museum and Library Services funding for fiscal year 2020. This is the second year in a row that this has been proposed.  This federal money helps the State Library which in turn helps Iowa libraries.  Angie wanted the board to be aware and that advocacy is crucial again this year to protect libraries at every level.

 

 

Unfinished Business:

 

  1. The budget for fiscal year 19-20 was approved at the council meeting on March 4.

 

  1. The City of Madrid and the Boone County Supervisors have officially accepted Denise’s request for reappointment to the library board. Her term will end on June 30, 2025.

 

 

New Business:

 

  1. A new library programming policy was given to the trustees to review. A few corrections were made.

On a motion by Dave, 2nd by Alice, to approve the library programming policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. Per accreditation standards the board needs to have 3-5 hours a year in trustee training. Angie demonstrated the new Brainfuse database to the trustees.

 

  1. Holly Olson is interested again this year in the summer help hours. This will eliminate Angie and Steph from having to look for and train a summer helper.

 

  1. One of the items on the library’s maintenance plan is the replacement of the floor in the meeting room. Angie plans to contact businesses to get estimates after the Spring Book Sale to get an idea of when and how much it will be.

 

 

Director’s Report:

 

At the last meeting Angie discussed using Direct State Aid money for computers.  She may use some of that money for Summer Reading Presenters if the library does not get the grant money it requested. Direct State Aid can be used for this purpose.  As far as the computers that need replaced she will look into other grant opportunities or wait until next fiscal year and use the Direct State Aid funds.

 

The Friends of the Madrid Library Spring Book Sale will be held on Saturday, March 30 from 8 am to 2 pm.  $1.00 admission the first hour then free admission.  Volunteers will be needed to help sort and box up, as well as work the sale.

 

National Library Week is April 7-13.  This year’s theme is Libraries=Strong Communities.  To celebrate, the Friends of the Library will be donating door prizes for patrons to win.  Several regular library programs are planned during this week.  Chess Club on Monday, April 8th, Pinterest on April 11th, Family Board Game Night on Friday, April 12th, and Monthly Movie Night on Saturday, April 13th with the featured movie Aquaman.

 

Upcoming programs include:

  • Early out movie afternoon (kid’s choice) on Wednesday, March 13 at 2:00.
  • Family Board Game Night on March 15 from 7 to 9 pm.
  • Adult Book Discussion on March 18 at 7 pm. We will be discussing Mary Coin by Marisa Silver.
  • Adult Coloring on Thursday, March 21 at 7 pm.
  • Spring Book Sale from 8 am to 2 pm on March 30.
  • Early out video game afternoon on Wednesday, April 3 at 2:30.
  • National Library Week programs – April 7-13

 

Angie and Steph will be attending the Kids Matter Conference on Friday, April 5th in Ames.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: None

           

Next Council meeting to attend:  March 18, 2019 at 5:30 pm with board member Alice to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, April 9, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – April 9, 2019

Agenda for posting – April 9, 2019

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

April 9, 2019 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  March 12, 2019

Approval of Bills

Financial Report

Receipts for the month of:  March

Circulation Reports for the month of: March

Public Concerns:

Correspondence and Communications

None to report

 

Unfinished Business

Meeting Room floor

County Funding

 

New Business

Open position

Roof/exterior lights

Approval of credit card payments

 

Director’s Reports

Grants

Iowa Award Books donation

Book reviews for the Madrid Register News

Enrich Iowa agreement

Kindergarten visits

Friends of the Madrid Library Spring Book Sale update

National Library Week

Programs

 

Board Comments

Next Council Meeting: April 15 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: May 14, 2019

Library Minutes February 12, 2019

February 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

February 12, 2019

Meeting called to order by President, Kelli Wolf at 5:30 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Pam, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of January 8, 2019

Corrections: none

On a motion by Pam, 2nd by Dave, minutes of the January 8, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Dave, 2nd by Alice, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR JANUARY

Fines/Fees

$               58.84  Fines/Fees

$               52.00   Fax Revenue

$               84.00  Copy Revenue

$                 5.20  Mag/Books sold

$                 0.00  Misc.

$                0.00  Meeting Room           

$             200.04  Total for month

$          2,246.07  Total year to date

 

 

Trust Fund Receipts:

$     1,000.00  Merris McIntosh – children’s books

$       394.35_ Sundberg Kirkpatrick Funeral Home – mem’l books  

$     1,394.35  Total for the month

$     4,620.16  Total year to date

 

 

Library Donations:

$          10.00  Silent Auction

$        100.00  Ray & Janet Neumann – gen’l donation

$        110.00  Total for month

$     1,431.00  Total year to date

 

 

Circulation Report for the month of January

 

Items loaned in Jan. 2019             1,399                 Average daily circulation   56

Items loaned in Jan. 2018             2,048                 Open Access Items          100

Items loaned last month (Dec)       1,387                 Access Plus Items             24

Internet Use: Public Access Computers – 636 & Wireless users – 1,060

Bridges Checkouts:  audiobooks-111 eBooks-185 streaming video-0 magazines – 20

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

None to report

 

 

Unfinished Business:

 

  1. If the budget needs to be adjusted Angie will be notified by Mary Jo, the city clerk, by the end of the week. A meeting may need to be called if the budget needs to be adjusted.  Angie will notify the board if it is necessary.

 

  1. At the last meeting Angie let the board know that the State Library was replacing the Learning Express database with another called Brainfuse. The transition began on February 11 and has had some glitches.  A link to the new database was to be sent to all libraries on this date, at the time of the meeting Angie had not received the link to access the database.  Once the link is sent Angie will put it on the website.  Since the online training classes for this resource was full, Angie will review the database and will have staff do the same to become familiar with it.  Brainfuse offers career services, test prep, and software tutorials as well as live coaching and live veteran support.

 

 

New Business:

 

  1. A new interlibrary loan policy was given to the trustees to review. A few corrections were made.

On a motion by Alice, 2nd by Denise, to approve the interlibrary loan policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. Trustee training will occur at the March meeting. Angie has decided to demonstrate the new Brainfuse database and its components to the board.  This will count towards the required 3-5 hours of training as per the accreditation standards.

 

  1. Angie Strong was given her yearly evaluation. Martha Petersen was given her 6 month probationary evaluation.

 

  1. Denise Hiveley’s term is up for renewal. Denise has graciously decided to continue on as the rural trustee per the library’s ordinances.

On a motion by Pam, 2nd by Alice, the board recommends to the

 

 

 

Mayor/City Council and the Boone County Board of Supervisors the renewal of Denise Hiveley as library trustee.

Roll: Pam; yes. Denise; yes. Dave; absent. Kelli; yes. Alice; yes.

Motion carried; all ayes

 

 

Director’s Report:

 

Angie has applied for the Community Chest grant for the Summer Reading Program again this year.  She is respectfully asking for $600.00 to help with this year’s program.

 

Angie and the Friends of the Madrid Library had their yearly meeting to discuss the upcoming book sales, National Library week prizes, possible purchases and membership.

 

This year the library has received $1,797.93 in direct state aid money.  This money must be spent by June 30.  The Tumblebooks database is paid for by these funds.  Angie is looking at upgrading two more public access computers with this money.

 

Angie has filed the second form for the E-rate process (federal program that gives discounts to libraries for internet service).  She hopes to file the final form sometime in April or May so that the discounts will kick in at the start of the new fiscal year July 1, 2019.

 

Upcoming programs include:

  • Early out STEM stations (Valentine’s Day edition) on Wednesday, February 13

at 2:30 pm.

  • Adult Book Discussion on February 18 at 7 pm. We will be discussing Fall of Marigolds by Susan Meissner.
  • Adult Coloring on Thursday, February 21 at 7 pm.
  • Family Board Game Night on February 22 from 7 to 9 pm.
  • Early out board game afternoon on Wednesday, February 27 at 2:30.
  • Adult Pinterest Party on Thursday, March 7th
  • March Movie Night on Saturday, March 9 at 7 pm. We will be showing Ralph Breaks the Internet.
  • Monday, March 11 Chess Club at 6 pm.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: Budget, Brainfuse database

           

Next Council meeting to attend:  February 18, 2019 at 5:30 pm with board member Alice to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, March 12, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – March 12, 2019

Agenda for posting – March 12, 2019

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

March 12, 2019 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  February 12, 2019

Approval of Bills

Financial Report

Receipts for the month of:  February

Circulation Reports for the month of: February

Public Concerns:

Correspondence and Communications

None to report

 

Unfinished Business

Budget

Reappointment of Denise Hiveley as library trustee

 

New Business

Library programming policy

Trustee training – Brainfuse database

Summer help

Meeting Room

 

Director’s Reports

Direct State Aid

Friends of the Madrid Library Spring Book Sale

National Library Week

Programs

 

Board Comments

Next Council Meeting:  March 18 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: April 9, 2019

Library Agenda – February 12, 2019

Agenda for posting – February 12, 2019

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

February 12, 2019 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  January 8, 2019

Approval of Bills

Financial Report

Receipts for the month of:  January

Circulation Reports for the month of: January

Public Concerns:

Correspondence and Communications

None to report

 

Unfinished Business

Budget

Brainfuse database

 

New Business

Interlibrary loan policy

Trustee training for March

Employee evaluation – Angie Strong and Martha Petersen

Trustee terms

 

Director’s Reports

Community Chest Grant

Friends of the Madrid Library meeting

Direct State Aid

Erate

Programs

 

Board Comments

Next Council Meeting:  February 18 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: March 12, 2019

Library Minutes January 8, 2019

January 2019 minutes

    

Minutes of the Madrid Public Library Board of Trustees Meeting:

January 8, 2019

Meeting called to order by President, Kelli Wolf at 5:32 p.m.

 

Roll: Pam Allen, absent.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, (arrived at 5:33 pm), yes.

Director, Angie Strong, yes.

Absent: Pam Allen

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Alice, agenda approved as presented.

Roll: Pam; absent. Dave; absent. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of December 11, 2018

Corrections: none

On a motion by Alice, 2nd by Dave, minutes of the December 11, 2018 meeting were approved as read.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Dave, 2nd by Denise, bills are approved as presented.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR DECEMBER

Fines/Fees

$              115.20  Fines/Fees

$               56.00   Fax Revenue

$               88.80  Copy Revenue

$               13.40  Mag/Books sold

$                0.00   Misc.

$              25.00  Meeting Room            

$             298.40  Total for month

$          2,046.03  Total year to date

 

 

Trust Fund Receipts:

$         00.00

$         00.00

$         00.00_ _____  

$         00.00  Total for the month

$     3,225.81  Total year to date

 

 

Library Donations:

$      1,048.50  Silent Auction

$          77.50  Silent Auction

$        100.00  Brian & Tami Bertini in honor of Paul & Rosemarie Bertini

$     1,226.00  Total for month

$     1,321.00  Total year to date

 

 

 

 

 

Circulation Report for the month of December

 

Items loaned in Dec. 2018             1,387               Average daily circulation   60

Items loaned in Dec. 2017             1,402               Open Access Items          122

Items loaned last month (Nov)       1,352                Access Plus Items             9

 

Internet Use: Public Access Computers – 370 & Wireless users – 921

Bridges Checkouts:  audiobooks-127 eBooks-131 streaming video-0 magazines – 0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. The State Library of Iowa sent an email notice about the library’s current tier level status and accreditation expiration date. This year the library does not have to reapply for accreditation or tier level status.

 

  1. Congress has passed the Museum and Library Services Act of 2018, which reauthorizes the Institute of Museum and Library Services (IMLS) to provide federal funding to libraries and museums through 2023. The IMLS provides the State Library of Iowa approximately 40% of its operating budget, these resources will continue to help the State Library provide library services to all Iowa communities.

 

  1. Angie received an email from the State Library about circulation policies and inclusive language for library card requirements. The email encourages boards to review their policies to be sure that they include all residents of the community.   Some words such as “must provide or include” are exclusive.  Language such as “may include” and “allowing exceptions to be made when needed” is more appropriate.  Even though the board just revamped the circulation policy Angie has added it to the agenda to review again to make sure it is inclusive and applicable to all residents.

 

  1. The State Library has announced a new online resource for career services, test prep and software tutorials for Iowa libraries. Brainfuse will be replacing Learning Express (Learning Express is the current online resource for these topics).  Libraries will continue to have Learning Express through January 31.  More information about Brainfuse will be coming soon, as well as a tutorial on how to use the new database.  Once Angie is up to speed on it, she will present it to the board as a training opportunity.

 

Unfinished Business:

 

  1. Angie updated the board about the Boone County Supervisors meeting she attended on December 12. When a decision about funding is reached she will inform the board and the city.

 

  1. Angie has been recertified with the State Library of Iowa as a level three Public Library Director until December 2021. This certificate is an important part of the library’s accreditation process.
  2. A city budget meeting was held on January 5th. Since the library is not looking for a large increase in the budget, Mary Jo, the city clerk, told Angie that it was not necessary for her to attend.  She did not.  Angie will keep the board informed about the budget.

 

New Business:

 

  1. Angie requested permission for her and Steph to attend the Kid’s Matter conference April 5 in Ames. Cost is $70 for her and Steph to attend, which includes lunch. The breakout sessions will include topics for babies to teens, there are several topics that Steph and Angie are interested in.

On a motion by Denise, 2nd by Alice, to approve attendance for Steph and Angie to attend the Kid’s Matter conference.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. Angie presented the board with some options from Book Systems (the company who is in charge of the library’s circulation system Atriuum) for an updated card catalog. The new upgrades will show book covers of books, not just generic book covers like the current system.  It will also include first chapters, author notes, summaries and a table of contents which the current system does not.  There were three options, some with more features but also with higher costs.  The board and Angie decided to go with Snapshot Classic, which is $395 a year.  The other options were nice, but not necessary for the price.

On a motion by Denise, 2nd by Dave, to approve the upgrade of the library’s card catalog to Snapshot Classic.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion

carried; all ayes

 

  1. At the beginning of the meeting, the board was given an email from the State Library about inclusion for library card requirements. The board reviewed this section of the library’s circulation policy and made changes to it to be sure it is inclusive to all potential patrons.

On a motion by Alice, 2nd by Dave, to approve the circulation policy with the correction.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion

carried; all ayes

 

  1. Holiday closures for 2019 were discussed. The closures are as follows:
  • Monday, May 27 closed for Memorial Day.
  • Wednesday, July 3 closing at 5 pm, closed July 4.
  • Closing at 12 pm on Thursday, August 29, closed Friday, August 30, Saturday, August 31 and Monday, September 2 for Labor Day.
  • Monday, November 11 closed for Veteran’s Day.
  • Closing at 5 pm on Wednesday, November 27 closed Thursday, November 28, Friday, November 29 and Saturday, November 30.
  • Closed Tuesday, December 24 and Wednesday, December 25.
  • Closed Tuesday, December 31 and Wednesday, January 1, 2020.

On a motion by Dave, 2nd by Alice, the library will be closed for the aforementioned holidays for 2019.

Roll: Pam; absent. Denise; yes. Alice; absent. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

Director’s Report:

 

The library is now officially book fine free.  The circulation system has been updated to not charge book fines and staff manually removed old book fines from patron accounts.  Items are set to be marked lost after 90 days.  Staff has also done overdues for January to remind patrons to return items

before they are marked lost.  So far Angie has not received a lot of feedback about the new policy but hopes to receive some after it is more widely known.

 

A copy of the Pages for All Ages schedule for January through April was given to the board.

 

Angie told the board that she was going to file the next form for Erate (60% discount is given to the library for internet service through this federal program).  Unfortunately, the next form will not be available to fill out online until January 16.

 

Upcoming programs include:

  • Adult Pinterest Party on January 10 at 7 pm. Featured craft is stuffed gnomes/snowmen.
  • Family Board Game Night on Friday, January 11 from 7 to 9 pm.
  • January Movie Night featuring Incredibles 2 on January 12 at 7 pm.
  • Puppet Performance at 1:30 pm on Sunday, January 13. Community is welcome to attend.
  • Chess Club on Monday, January 14 at 6 pm.
  • Early out Lego Crew on Wednesday, January 16 at 2:30 pm.
  • Adult Book Discussion on January 21 at 7 pm. We will be discussing A Light between Oceans by M.L. Stedman.
  • Adult Coloring on Thursday, January 24 at 7 pm.
  • Monday, February 4 Chess Club at 6 pm.
  • Thursday, February 7 is Adult Pinterest.
  • Teen after Hours on Friday, February 8th from 7 to 10 pm.
  • February Movie Night on Saturday, February 9 at 7 pm. We will be showing Christopher Robin.

 

Angie will include her written yearly evaluation when she sends out next month’s minutes.

 

Board Comments:  None

           

Items to be discussed at the next board meeting:

           

Next Council meeting to attend:  January 21, 2019 at 5:30 pm with board member Dave to attend.

 

Adjourn Meeting

On a motion by Alice, 2nd by Denise, meeting adjourned at 6:26 pm

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, February 12, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us