Author Archive for Angie Strong

Current Covid-19 guidelines for library use

Madrid Public Library logo

Current guidelines for library use:

  • Only 10 people allowed in the library at a time.
  • Sorry we can NOT be a gathering place at this time.  Please social distance.
  • Please use hand sanitizer before entering the building, if you are feeling ill please refrain from coming to the library.
  • Please return all library materials in the outside book drop only. (All returned items are checked in and quarantined for three days).
  • Patrons are encouraged to pick out materials and check out in a timely manner (30 minutes) to serve as many patrons as possible.
  • Newspapers and magazines will not be available to read in-house.
  • A modified self-checkout system will be implemented.  Patrons will scan their own items.
  • Any items touched should be placed in baskets that are readily available throughout the library.  Please do not re-shelve on your own.
  • Patrons will only be allowed in the library once a day.
  • 4 public access computers will be available to patrons with a limit of 30 minutes once a day.
  • Wi-Fi is available 24-7 outside the library for any amount of time as long as social distancing is followed.  No password is needed.
  • Printing is available from our public access computers (for a fee) or you can send documents to circdesk@madrid.lib.ia.us to be printed off and paid for.
  • All copies, faxes and scans will be done by staff only.
  • There are no toys or in-library activities including iPads and video games available.
  • Furniture will be removed (except computer chairs) to discourage lounging.
  • Homebound patrons can request items be delivered to their front door, please call about this service.
  • Curbside service will remain and will be expanded. Pickup days will be Monday through Thursday from 12pm-6pm  and Fridays from 12pm-5:30pm.   Items reserved before 6 pm will be available the following day for pick up.
  • The meeting room is not available for use.
  • Appointments can be made for work/essential projects, patrons must bring their own device and are allowed one 2 hour time slot each day. No guests are allowed with the patron.

Programming will be evaluated on a month to month basis.  Some online programs will be implemented.

 

Library Minutes November 10, 2020 – draft

November 2020 minutes -draft

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

November 10, 2020

Meeting called to order by President, Pam Allen at 5:30 p.m.  This meeting was held via Zoom due to the Covid-19 pandemic.

 

Roll: Alice Sharp, yes. Kelli Wolf, yes. Dave Evans, yes. Denise Hiveley, yes. Pam Allen, yes.

Director, Angie Strong, yes.

Guest: State Library of Iowa Central District Consultant Maryann Mori arrived at 5:43 pm left at 6:02 pm

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Alice, 2nd by Denise, to approve the agenda as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of October 13, 2020.

Corrections: None.

On a motion by Dave, 2nd by Kelli, minutes were approved as read.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: None

On a motion by Denise, 2nd by Dave, the bills are approved as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

Receipts for October (modified hours and services due to Covid-19)

Fines/Fees

$       18.00   Fines/Fees

$       13.50   Fax Revenue

$       92.75   Copy Revenue

$        5.30   Mag/Books sold

$       00.00   Misc.

$       00.00   Guilt jar proceeds

$       00.00   Meeting Room    

$      129.55  Total for month

$      469.14  Total year to date

 

Trust Fund Receipts:

$        50.00  E-book content credit donation

$__      0.00_

$        50.00 Total for the month

$    3,526.15 Total year to date

 

Library Donations:

$      40.00  55 gallon fish tank

$___ 06.00_A to Z posters sold______    

$      46.00  Total for month

$      66.00  Total year to date

 

 

Circulation Report for the month of October

 

Items loaned in Oct. 2020            859                   Average daily circulation   40

Items loaned in Oct. 2019          1,838                  Open Access Items         104

Items loaned last month (Sept)     996                   Access Plus Items            14

Internet Use: Public Access Computers – 116 & Wireless users – 570

Bridges Checkouts: audiobooks-114 eBooks-143 streaming video-0 magazines-6

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. None to report.

 

Unfinished Business:

 

  1. The drywall has been installed and painted in all three bump outs. The only thing left to be repaired from the derecho are the exterior doors.  Angie will look into the repair of the lights again.  An update will be given at the next meeting.

 

  1. Angie received enough applications for the open position to go ahead and interview. Several of those applicants had found other employment or the hours were not going to work any longer with applicant schedules.  Angie did interview and hire a potential new employee, but before training that the applicant decided to decline the position.  Angie has decided to wait until after the holidays to repost the opening.

 

  1. Maryann Mori, the library’s district consultant, attended the meeting to give an overview of the results from the community survey. The board formed a subcommittee (Alice and Denise, along with Angie) to review the survey results more in depth and start the creation of a new long range plan.  A meeting with the subcommittee will be scheduled with Maryann within the next few weeks.

 

  1. Review of the reopening plan was discussed. Angie has asked to be open until 5:30 on Fridays, she feels closing at 4 pm is a little too early for commuters.  If approved, this will begin on November 20th.

On a motion by Dave, 2nd by Denise, to approve being open on Fridays until 5:30 pm starting November 20th.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes

 

 

 

New Business:

 

  1. A draft of the fiscal year 21-22 budget was given to the board to review and discuss.

On a motion by Kelli, 2nd by Alice the board approved the rough draft of the FY 21-22 budget.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes

 

  1. Angie demonstrated the new Bold 360 chat service and the new HelpNow database with the trustees. This was done as a part of trustee training that is needed for accreditation.

 

  1. Steph Fogarty and Janna Allbee were given their yearly written evaluations.

 

  1. The board was given a list of all of the board meeting dates for 2021. At this time none of the dates conflict with any holidays.

 

  1. The board reviewed the Website and Social Networking Policy.

On a motion by Dave, 2nd by Denise, to approve the Website and

Social Networking Policy.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes

 

  1. The board reviewed the Fair Labor Standards Act as a part of accreditation.

On a motion by Kelli, 2nd by Dave, the board has reviewed the Fair Labor Standards Act as required by the accreditation standards.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes

 

  1. The board also reviewed Open Meeting Laws and Public Library Boards that is found on the State Library’s website. This is also needed for accreditation.

On a motion by Alice, 2nd by Denise, the board has reviewed Open Meeting Laws as required by the accreditation standards.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes

 

  1. The Boone County Supervisors meeting will be on December 16 at 10 am. The supervisors will be given the Madrid Library’s annual report as well as other county library statistics.  Angie will update the board and other city officials after the meeting.

 

 

 

Director’s Report:

 

Due to Covid-19 concerns, the Christmas Extravaganza will only have the lighted parade and lighting contest this year.  Hopefully things will be back to normal next year and the library can host the Avenue of Trees and library silent auction.

 

Angie had booked Iowa author Linda McCann on November 12 for her Prisoners of War in Iowa program.  Due to the rising positive cases of Covid-19, Linda McCann decided to cancel the program.  Angie is hoping to reschedule in the spring.

 

The pumpkin decorating contest was successful.  6 participants competed for the $25.00 Casey’s gift card.  The winner was chosen by votes from the library’s Facebook page and a ballot box located inside the library.  Trick or Treat at the library was also very successful.  Since it was an outdoor event, people were able to social distance.  Treat bags were premade and an outdoor lighted story walk was available.  258 kids/adults attended.  An adult/teen grab and go kit was created for October.  Angie hopes to create another one next week.  Early out grab and go kits are available every Wednesday.  (Except the week of Thanksgiving)

 

Upcoming programs include:

  • Adult Book Discussion via Zoom on Monday, November 16 at 7 pm. We will be discussing the book The Invention of Wings by Sue Monk Kidd.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: reopening plan, library repairs, strategic plan, and review of the circulation system’s patron database policy.

           

Next Council meeting to attend: December 5, 2020 at 10 am.

 

Adjourn Meeting

On a motion by Dave, 2nd by Alice, meeting adjourned at 6:45 pm.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, December 8, 2020

 

Angie Strong, Director

angie@madrid.lib.ia.us

 

 

 

These are draft minutes and have not been approved by the board.

Library Minutes October 13, 2020

October 2020 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

October 13, 2020

Meeting called to order by President, Pam Allen at 5:30 p.m.  This meeting was held via Zoom due to the Covid-19 pandemic.

 

Roll: Alice Sharp, yes. Kelli Wolf, yes. Dave Evans, yes. Denise Hiveley, yes. Pam Allen, yes.

Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Alice, 2nd by Dave, to approve the agenda as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of September 8, 2020.

Corrections: None.

On a motion by Denise, 2nd by Kelli, minutes were approved as read.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: None

On a motion by Alice, 2nd by Denise, the bills are approved as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

Receipts for September (modified hours and services due to Covid-19)

Fines/Fees

$       10.00   Fines/Fees

$       23.50   Fax Revenue

$       66.10   Copy Revenue

$         1.10   Mag/Books sold

$       00.00   Misc.

$       00.00   Guilt jar proceeds

$       00.00   Meeting Room    

$      100.70  Total for month

$      339.59  Total year to date

 

Trust Fund Receipts:

$        50.00  E-book content credit donation

$__1,826.15_Direct State Aid_

$    1,876.15 Total for the month

$    3,476.15 Total year to date

 

Library Donations:

$      20.00  General donation from Stephen & Linda Santee

$___ 00.00________    

$      20.00  Total for month

$      20.00  Total year to date

 

 

Circulation Report for the month of September

 

Items loaned in Sept. 2020            996                  Average daily circulation   47

Items loaned in Sept. 2019         1,642                  Open Access Items         114

Items loaned last month (Aug)    1,085                   Access Plus Items            13

Internet Use: Public Access Computers – 136 & Wireless users – 556

Bridges Checkouts: audiobooks-94 eBooks-104 streaming video-0 magazines-5

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. None to report.

 

Unfinished Business:

 

  1. The roof has been repaired and drywall has been removed in the areas where it was damaged by the derecho. (All three bump outs).  Angie was told by the insurance company that someone would be looking at the exterior doors.  Angie hopes that is soon, because the left door is not closing properly and making a lot of noise.  The lights have been put on hold until the insurance company has made all of the necessary storm damage repairs.  Angie will update the board at the next meeting on the repairs.

 

  1. Maryann Mori, the library’s district consultant, conducted the community phone survey for the library’s Planning for Results process. Calls were made the week of October 4.  Just under 20 community members were interviewed.  Angie has not received the results from Maryann, but hopes to soon, so she can use the information gathered to create a new 5 year strategic plan for the library.

 

  1. Review of the reopening plan was discussed. At this time no changes will be made to the current plan.  It will be reviewed again in November.

 

  1. The library aide position is still open. Angie is hoping to conduct interviews in the next couple of weeks.   Hopefully by the November meeting the position will be filled.

 

New Business:

 

  1. Direct State Aid was automatically deposited by the State Library. ($1,826.15)  Angie will use the funds for the Tumblebooks database, HelpNow database, new bookshelf and replacement of a public access computer.

 

  1. Trustee training will happen at the November meeting. Angie will demonstrate the new HelpNow database and Bold Chat 360 feature on the website to the trustees.

 

  1. Angie finished the annual survey for the State Library of Iowa. Angie has created the annual report for the board, as well as the City Council and Boone County Board of Supervisors.  The information included in the report was taken directly from the annual survey which covers fiscal year July 1, 2019 through June 30, 2020.

 

Director’s Report:

 

The Boone County Auditor contacted Angie about the library being the Madrid rural voting venue for the November election.   Since rural citizens are familiar with voting at the library, Angie felt that it was important to try to accommodate the auditor’s request.   Items in the meeting room will be moved to the back work room for the day.  (Furniture, quarantined items etc.) If any help is needed moving items the county is willing to help.  Angie also requested that extra disinfecting of the restrooms be done while the meeting room is being used which the county has agreed to.  (Social distancing and masks will be worn)  Since items will be in library work room, patrons will not be able to make appointments for a two hour work session on Election Day.

 

Bold Chat 360 has been added to the website.  Patrons can live chat with a librarian from a mobile phone or desktop computer. Patrons just click on the “Live Chat” button and a chat box appears. This service is available during library open hours and is a quick and easy way to engage with library staff.

 

Angie has booked Iowa author Linda McCann on November 12 in the Madrid Community Room.  She will be doing a program about her book, Prisoners of War in Iowa, at 6:30 pm.  Participants will need to wear masks and social distance.   The event is free to the public.

 

The scanning function to the circulation desk computer has been fixed.  Tracey from Koch Brothers found that the library’s antivirus software was causing the issue.  The drivers were also updated so they are compatible with Windows 10.

 

Any adult/teen can come to the library and get a pumpkin to decorate for the library’s pumpkin decorating contest.  Pumpkins will be crafted at home using materials such as paint, fabric, paper etc.  Decorated pumpkins will be submitted to the library by October 19.  Patrons will vote on their favorite pumpkin from October 20-29 at the library or online.  The winner will be announced on October 30 and will win a $25 Casey’s gift card.  Trick or Treat at the Library will occur this year as well.  Instead of being indoors, the library will be handing out treat bags on Beggar’s Night on the front lawn.  (Bags will be made several days before hand and Steph and Angie have purchased dinosaur costumes that totally cover their bodies.)  The library will also have a lighted Storywalk® to enjoy. (“The StoryWalk® Project was created by Anne Ferguson of Montpelier, VT and developed in collaboration with the Kellogg-Hubbard Library. Storywalk® is a registered service mark owned by Ms. Ferguson).  This family friendly event is free and open to the public.

 

After much discussion the library has decided not to have its annual silent auction this year.  Angie is unsure if the Christmas Extravaganza is still being held.  She will look into it for the next meeting, and any decisions on whether the library will participate in any events will be determined then.

 

Upcoming programs include:

  • Adult Book Discussion via Zoom on Monday, October 19 at 7 pm. We will be discussing the book The Mosquito by Timothy Winegard.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: reopening plan, library repairs, open position, review of website/social media policy, Fair Labor Standards Act and open meetings law, strategic plan, Christmas Extravaganza, board training and the budget draft.

           

Next Council meeting to attend: November 7, 2020 at 10 am.

 

Adjourn Meeting

On a motion by Kelli, 2nd by Dave, meeting adjourned at 6:21 pm.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, November 10, 2020

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – November 10, 2020

Agenda for posting – November 10, 2020

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

November 10, 2020 – Tuesday, 5:30 pm via Zoom due to Covid-19 restrictions

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  October 13, 2020

Approval of Bills

Financial Report

Receipts for the month of:  October

Circulation Reports for the month of: October

Public Concerns:

Correspondence and Communications

None

 

Unfinished Business

Library repairs

Open position

Planning for Results – survey results and creation of subcommittee for new plan

Library Reopening plan discussion/review

 

New Business

Budget draft

Trustee training – HelpNow database and new chat service

Employee evaluations – Janna Allbee & Steph Fogarty

Library Board Meeting dates for 2021

Website/Social Media Policy review

Fair Labor Standards Act review

Open Meetings Law review

Boone Country Supervisors Meeting

 

Director’s Reports

Christmas Extravaganza

Linda McCann program

Programs

 

Board Comments

Next Council Meeting: December 5, 2020

Adjournment

 

Next board meeting scheduled for: December 8, 2020

 

 

 

 

Topic: Madrid Library Board Meeting – November 10, 2020

Time: Nov 10, 2020 05:30 PM Central Time (US and Canada)

 

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Library Minutes September 8, 2020

September 2020 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

September 8, 2020

Meeting called to order by President, Pam Allen at 5:30 p.m.  This meeting was held via Zoom as face to face meetings are not recommended due to the Covid-19 pandemic.

 

Roll: Alice Sharp, yes. Kelli Wolf, (arrived at 5:31) yes. Dave Evans, yes. Denise Hiveley, yes. Pam Allen, yes. Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Alice, to approve the agenda as presented.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of August 18, 2020 and Special Meeting Minutes of August 25, 2020.

Corrections: None.

On a motion by Dave, 2nd by Denise, minutes of both meetings were approved as read.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: the bill for the repair, cleaning and sealing of the light piers was given after the claims were printed.

On a motion by Alice, 2nd by Kelli, the bills are approved with the addition.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

Receipts for August (modified hours and services due to Covid-19)

Fines/Fees

$       15.50   Fines/Fees

$       10.00   Fax Revenue

$       32.45   Copy Revenue

$          .60   Mag/Books sold

$       00.00   Misc.

$       00.00   Guilt jar proceeds

$       00.00   Meeting Room    

$        58.55  Total for month

$      238.89  Total year to date

 

Trust Fund Receipts:

$        50.00  E-book content credit donation

$__ 1500.00_Lowrey Foundation – early out programs_

$    1,550.00 Total for the month

$    1,600.00 Total year to date

 

Library Donations:

$      00.00

$___ 00.00________    

$      00.00  Total for month

$      00.00  Total year to date

 

 

Circulation Report for the month of August

 

Items loaned in August 2020        1,085                 Average daily circulation   54

Items loaned in August 2019        1,770                 Open Access Items          70

Items loaned last month (July)    1,291                  Access Plus Items            9

Internet Use: Public Access Computers – 218 & Wireless users – 643

Bridges Checkouts: audiobooks-109 eBooks-148 streaming video-0 magazines-0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. The State Library of Iowa received funds through the CARES Act (Coronavirus Aid, Relief, and Economic Security Act) and divided its allotment into two projects. The first is the Bold 360 chat that was discussed last month. The other was for PPE kits for every Iowa library.  The Madrid Library received its kit last week.  It included hand sanitizer, masks, disinfectant, bleach, gloves, paper towels and wipes.

 

  1. The annual survey is available to complete online through the State Library. It is due October 31.  Once completed, Angie will create an annual report that will be given to the city council and county supervisors.

 

  1. State Librarian, Michael Scott, sent a message to all Iowa librarians about the future of the current online resources offered through the State Library. (These resources include the Gale databases, Credo and Transparent Language as well as OCLC First Search, H.W. Wilson Core Collection and Foundation Directory Online).  The State feels it’s time to explore other options that would provide a better return on investment.  A task force will be created to see what resources would be most valued and one or more requests for proposal (RFP’s) will be released.  Any new resources will be in place by July 2021.  Angie is a little frustrated that the databases may change again due to the fact that patrons get used to certain materials.

 

  1. Currently all library emails are through the State Library’s webmail system. A new system is being implemented on September 14.  Everything will be migrated over, but Angie will have to complete a few simple steps in order to access the new system for each email account.

 

Unfinished Business:

 

  1. The insurance company provided dehumidifiers to remove the moisture that remained after the derecho. Also, the insurance company has sent out a drywall company to look at the repairs.  Nothing has been started as of yet.

 

  1. The brick repair, cleaning, and sealing on the light piers is almost complete. Angie has not received any information about the lights but she will before the next meeting.

 

  1. The board reviewed the safe child policy. A no corrections were made.

On a motion by Dave, 2nd by Denise, to approve the safe child policy.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes

 

  1. The board discussed possible names for the community team needed for the Planning for Results process that will help create the library’s new strategic plan. This team will be asked questions via phone about the community and the library.  The board will ask their potential team members if they would be willing to participate.  Those willing to help will be sent a letter to set up a time for a phone survey done by Maryann Mori, the library’s district consultant.  This is planned to take place the first week of October.

 

  1. Review of the reopening plan was discussed. At this time no changes will be made to the current plan.   A letter was sent to the newspaper, school, and posted on Facebook about the current restrictions for students when visiting the library.  The letter has helped keep large groups from gathering at the library.  The plan will be reviewed again in October.

 

  1. The library aide position is still open. Angie has posted the job on Facebook in hopes of more applications.  The position will be open until filled.

 

New Business:

 

  1. Angie has applied for an add-on to the Brainfuse database. HelpNow is a service that offers live tutors, school skills practice, and other services to support students in 3rd grade through college.  With the current Covid situation, Angie feels this is another way the library can help patrons remotely.  Angie will use direct state aid monies for this service.

 

 

Director’s Report:

 

Early out grab and go kits will be made weekly starting on September 9.  Steph is also including a new book list with the kits so students can come to the library on their own and check out what interests them.  She hopes to send these kits to Tiger Tots and the Madrid Kids Club as well.

 

The week of September 14, Steph will be starting sign-ups for fresh air story times.  Steph has contacted the school about providing preschool outreach.  At this time no visitors are allowed at the school.  She will wait a few months and then will see if the restrictions are lifted.  She has also contacted Tiger Tots about providing outreach to them but has not heard back from them at this time.

 

Once again this year, Judy Grant has generously donated the Iowa award books (High School Award, Teen Award, Children’s Choice Award and Goldfinch).  Normally the library receives these books in the spring, but due to Covid-19 it was pushed back to the fall.  Angie hopes to have them ready for check out soon.

 

The circulation desk computer, barcode scanner, and receipt printer have been updated.  The only thing not working on the circulation desk computer is the scanner function from the copiers.  Angie contacted the copier company and at this time they are unable to fix the issue due to a networking problem, even though they have been able to do it in the past.  Steph and Angie’s computer have the scanner capabilities, so those computers will be used instead.

 

Upcoming programs include:

  • Adult Book Discussion via Zoom on Monday, September 21 at 7 pm. We will be discussing the book Arrowood by Laura McHugh.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: reopening plan, library repairs, open position, scanner, strategic plan and possibly the silent auction.

           

Next Council meeting to attend: September 21, 2020 at 7 pm

 

 

Adjourn Meeting

On a motion by Denise, 2nd by Kelli, meeting adjourned at 6:20 pm.

Roll: Dave; yes. Alice; yes. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, October 13, 2020

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – October 13, 2020

Agenda for posting – October 13, 2020

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

October 13, 2020 – Tuesday, 5:30 pm via Zoom

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  September 8, 2020

Approval of Bills

Financial Report

Receipts for the month of:  September

Circulation Reports for the month of: September

Public Concerns:

Correspondence and Communications

None

 

Unfinished Business

Library repairs

Planning for Results for strategic plan

Library Reopening plan discussion/review

Open position

 

New Business

Direct State Aid received

Trustee training for November

Annual report

 

Director’s Reports

Election

Bold 360 chat implemented

Linda McCann program at community room

Copier-scanner function

Programs – Pumpkin decorating, trick or treat night

Silent auction/Christmas Extravaganza?

 

Board Comments

Next Council Meeting: November 7, 2020

Adjournment

 

Next board meeting scheduled for: November 10, 2020

 

 

 

 

 

Topic: October 13, 2020 Library Board Meeting

 

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Special Library Meeting Minutes August 25, 2020

Special meeting minutes – August 25, 2020

 

Special Meeting Minutes of the Madrid Public Library:

August 25, 2020

 

Meeting called to order at 5:00 p.m.

This meeting was via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes. Director, Angie Strong, yes.

Guest: State Library of Iowa Central District Consultant Maryann Mori

Absent: Alice Sharp

 

New Business: 

Central District Consultant Maryann Mori presented information to the board about the Planning for Results process that will help create the library’s new strategic plan.  A community team will be created and asked questions via phone.  These questions will pertain to living in our city and the library.  The responses will help the library pursue what areas to focus on in the new strategic plan.  The community team needs to be varied with all ages, backgrounds, library users and non-library users.  The board and Angie will come up with a list of possible names to present at the next board meeting.  Also, a date was decided on when Maryann will conduct the phone calls.

 

Adjourn Meeting

On a motion by Denise, 2nd by Dave, meeting adjourned at 5:46 pm

Roll: Pam; yes. Dave; yes. Alice; absent. Kelli; yes. Denise; yes.  Motion carried; all ayes.

 

Next regular Board meeting will be: September 8, 2020

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Minutes August 18, 2020

August 2020 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

August 18, 2020

Meeting called to order by President, Pam Allen at 5:31 p.m.  This meeting was held via Zoom as face to face meetings are not recommended due to the Covid-19 pandemic.

 

Roll: Alice Sharp, absent. Kelli Wolf, yes. Dave Evans, yes. Denise Hiveley, yes. Pam Allen, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Dave, 2nd by Denise, to approve the agenda as presented.

Roll: Dave; yes. Alice; absent. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of July 14, 2020.

Corrections: None.

On a motion by Denise, 2nd by Kelli, minutes of the July 14, 2020 meeting were approved as read.

Roll: Dave; yes. Alice; absent. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none

On a motion by Kelli, 2nd by Dave, the bills are approved as presented.

Roll: Dave; yes. Alice; absent. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

Receipts for July (modified hours and services due to Covid-19)

Fines/Fees

$       23.49   Fines/Fees

$         7.50   Fax Revenue

$     109.85   Copy Revenue

$         2.50   Mag/Books sold

$       00.00   Misc.

$       37.00   Guilt jar proceeds

$       00.00   Meeting Room    

$      180.34  Total for month

$      180.34  Total year to date

 

Trust Fund Receipts:

$        50.00  E-book content credit donation

$__    00.00_  __________________

$        50.00 Total for the month

$        50.00 Total year to date

 

Library Donations:

$      00.00

$___ 00.00________    

$      00.00  Total for month

$      00.00  Total year to date

 

 

Circulation Report for the month of June

 

Items loaned in July 2020            1,291                 Average daily circulation   59

Items loaned in July 2019            2,655                 Open Access Items          92

Items loaned last month (June)    1,429                  Access Plus Items            12

Internet Use: Public Access Computers – 168 & Wireless users – 534

Bridges Checkouts: audiobooks-106 eBooks-163 streaming video-0 magazines-5

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. None to report.

 

Unfinished Business:

 

  1. Repair of the bricks on the lamp posts is almost complete, but due to the derecho last week things have been put on hold. Angie received an estimate to repair the bump outs.  More damage was sustained during the derecho, so insurance should be covering the cost and the estimate is not needed.  Angie has made contact about the lights, but has not heard anymore.

 

  1. The board reviewed the confidentiality policy. A few corrections were made.

On a motion by Denise, 2nd by Dave, to approve the confidentiality policy with the corrections.

Roll: Dave; yes. Alice; absent. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes

 

  1. The trustee’s need to have 3-5 hours a year in trustee training for accreditation. The board reviewed Chapter 19 (Planning for the Library’s future) from the State Library of Iowa’s Trustee Handbook before the meeting.  Angie and the board discussed the chapter at the meeting.

 

  1. A few months ago the board discussed creating a new strategic plan for the library. At that time they decided to use surveys to help gather community information.  Angie received other options from the library’s district consultant at the State Library.  One of those options is a modified Planning for Results (PFR) meeting due to Covid- 19.  Angie wanted to do a PFR meeting but it requires a large group of people and involves some costs.  Since the modified version removes those barriers, Angie feels this more formal process of strategic planning would be beneficial.  The board agrees.  Angie will contact the district consultant (Maryann Mori) to start the process.

 

  1. The library’s reopening plan was discussed. Appointments for people wanting to use the internet for longer than 30 minutes for work/essential projects was discussed.  Angie will open the work room for such requests.  Patrons will be able to use the room for two hours once a day.  Patrons will need to provide their own devices and no guests will be allowed to accompany them.  Staff will disinfect after each use.

The library’s hours, meeting room and all other restrictions will remain in effect   until the meeting in September, when the situation will be re-evaluated.

 

  1. Fall programming was discussed. Steph and Angie have looked into ways to try and have early out programs this fall.  They thought having an outdoor program would work with social distancing, but then realized that most of the early out programs involve high touch items and it would also be difficult to maintain smaller groups.  Steph contacted the elementary school principal Janna Surratt asking what the school is doing in regards to Covid-19.  After that conversation, Steph and Angie decided that the best course of action would be to send a letter to elementary parents notifying them that the library cannot be a gathering place at this time.  The letter would also include the library guidelines for inside the building and suggest students not gather on library property.  Instead of having children gather at the library, Steph will supply Grab and Go kits for early outs.  Steph will contact Tiger Tots and the Madrid Kids Club (YSS) about providing those kits to students on early out days.  Kits will also be available to pick up at the library.

Storytime was also discussed.  Steph will do fresh air story times like she did over the summer.  Anyone can schedule a time for her to come to their home or facility. She will read stories and provide grab and go bags for participants.  She will follow the library’s Covid-19 procedures such as wearing a mask, social distancing and using hand sanitizer.

Angie is looking into adult grab and go bags or other possible programs.

 

New Business:

 

  1. On August 10, 2020 Madrid was hit hard by a derecho. The library had damage, along with most of the trees on library property.  Inside, several water leaks occurred.  The exterior doors received damage when they blew open, and the roof’s flashing was bent. The city’s insurance has been to the library to start the process of repairs.

 

  1. The State Library of Iowa received funds through the CARES Act (Coronavirus Aid, Relief, and Economic Security Act). With this money, the State Library is offering a new service for two years for all Iowa libraries.  This service is called Bold360 chat.  This live chat program will allow library patrons to engage in a virtual chat with Madrid librarians through a chat window deployed on the library’s website.  Angie has created a profile and has sent the widget information to be added to the library’s website.  The chat will be another quick and easy way for patrons to receive information during this pandemic.

 

  1. Holly Olson has decided to leave her position at the library, her last day was August 7. Angie has posted the open position and has placed an ad in the newspaper. No applications have been received at this time.  The position will be open until filled.

 

  1. Martha Petersen was given her annual written evaluation.

 

  1. Since the Labor Day Celebration has been cancelled this year, there is no reason to be closed on Thursday and Friday as previously decided.

On a motion by Denise, 2nd by Dave, to approve being open on Thursday, September 3 and Friday, September 4.

Roll: Dave; yes. Alice; absent. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes

 

  1. It was decided at the beginning of the year to move the board meeting to Thursday in September due to the library being closed for the Labor Day celebration. Since we will be open Thursday and Friday, Angie will be able to get things ready and post an agenda to have a meeting.  Angie requested to move the meeting back to its regular day and time.

On a motion by Dave, 2nd by Kelli, to approve moving the board meeting back to its regular time and day in September.

Roll: Dave; yes. Alice; absent. Kelli; yes. Denise; yes. Pam; yes.

Motion carried; all ayes

 

Director’s Report:

 

The library was graciously given the request of $1,500.00 from the Lowrey Trust to be used for early out programming.

 

The Summer Reading Program wrapped up on July 31.  The Science Tellers have an online program that patrons can still access through the library’s Facebook page or website until August 31.  With the pandemic, reporting for the summer program will be different this year, so Angie will let the board know those numbers after she completes the annual survey/report.

 

The annual survey for the State Library of Iowa is due on October 31, 2020.  It is not available online yet, but will be soon. This survey is a requirement for accreditation.  After the survey is complete, Angie will create the library’s annual report from these statistics and will present the report to the board and the city council.

 

Upcoming programs include:

  • Adult Book Discussion via Zoom on Monday, August 24 at 7pm. We will be discussing the book Loving Frank by Nancy Horan.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: Safe Child policy, reopening plan, library repairs, storm damage, open position and strategic plan.

           

Next Council meeting to attend: September 5, 2020 at 10 am. (?)

 

Adjourn Meeting

On a motion by Denise, 2nd by Dave, meeting adjourned at 6:43 pm.

Roll: Dave; yes. Alice; absent. Kelli; yes. Denise; yes. Pam; yes.  Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, September 8, 2020

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – September 8, 2020

Agenda for posting – September 8, 2020

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

September 8, 2020 – Tuesday, 5:30 pm via Zoom

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  August 18, 2020 and Special Meeting Minutes of August 25, 2020

Approval of Bills

Financial Report

Receipts for the month of:  August

Circulation Reports for the month of: August

Public Concerns:

Correspondence and Communications

PPE kits from the State Library

Annual survey available online due October 31

Future of State Library sponsored online resources

New webmail system from State Library

 

Unfinished Business

Library repairs from storm damage

Other library repairs

Safe Child Policy review

Planning for Results for strategic plan

Library Reopening plan discussion/review

Open position

 

New Business

Brainfuse/Help Now – add on

 

Director’s Reports

Early out grab and go kits

Fall early literacy programs/outreach

Award Books

Circulation desk computer, scanner and receipt printer updated

Programs

 

Board Comments

Next Council Meeting: September 21, 2020

Adjournment

 

Next board meeting scheduled for: October 13, 2020

 

 

 

Topic: Library Board Meeting – September 8, 2020

Time: Sep 8, 2020 05:30 PM Central Time (US and Canada)

 

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Update for students visiting the library

Dear Parents and Guardians,

The Madrid Public Library wants to welcome you back for the 2020-2021 school year. We want to wish you the very best this year.  At this time, due to COVID-19, the library is offering limited services. The library looks very different and for now there will be changes to what has been available to youth and their families in the past. Listed below are some of these changes, as well as what we are able to offer you at this time. We want to thank you for your understanding and cooperation.

Changes in the Library:

Most importantly, if you have depended on the library as a location for your child to spend time after school, before going home or waiting for a ride, you will have to make other arrangements. During a typical school year we see many children in the library from 3:00-7pm. We are not able to accommodate that this fall due to safety guidelines.

  • There is no seating available. The library has a capacity limit of 10, so patrons will be limited in the amount of time they are able to spend in the library. In order to accommodate the most people as possible, patrons are encouraged to spend only a short amount of time looking for materials, picking up crafts, etc.
  • We are currently operating at modified hours. Our hours are Monday –Thursday 10am-6pm and Fridays from 10am-4pm. We are closed on Saturdays.
  • A limited number of computers are available. Each patron is able to get on for one 30 minute After that they are done with the computers for the day.
  • There are no toys or tablets available at this time.
  • There will be no in-person programs at this time at the library. This includes Early Out Days.
  • In-person tutoring, collaboration, group project work, hanging-out and socializing are not allowed

Youth Services Available:

  • Patrons are able to come inside the library to look for and check out books and DVDs.
  • On Early Out Days, there will be Grab and Go Craft Kits available for pick up.
  • Many online resources are available on our website.
  • Computers are available for use. Again, patrons will be able have ONE 30 minute session per day.

We are keeping the library as safe and sanitized as possible at all times, but we cannot guarantee any child’s safety or health, as we are a public building. Please take time to carefully consider if you want to send your child to the library without an adult. Any child under the age of 6 must be accompanied by an adult.

For safety reasons, and as seating is not available and time is limited, children will not be able to remain inside or outside the library while waiting to be picked up after school or otherwise. Any child entering the library should be there for library activities only (check out books or DVDs, picking up crafts, using a computer, etc).  If children begin to gather on library grounds they will be asked to leave.  If the library has reached its capacity (10 patrons in the library at 1 time), patrons will be asked to wait outside on the sidewalk until space opens up.  Even if the weather is bad, you will not be able to wait in between doors or in lobbies.

Know that all of us at the MPL are parents and we understand the challenges of balancing work, life, family, and all the other demands of living under these new circumstances. Many of us are also struggling to figure out how to make all the pieces fit together. We hope to see a future where things return to normal and the library is once again a good place to hang out after school.   Until then know that as much as we hate to say “No”, we feel that this is the best thing we can do for our community.

We will do our very best to stay in communication with the Madrid School District to keep you updated on information regarding the library. Our policies and details about our services are always available for you to view on our website https://madridiowa.org/library/. If you have any questions about youth services or programs, please feel free to contact us by email at stephanie@madrid.lib.ia.us or angie@madrid.lib.ia.us, or by phone at 515-795-3846.

Stay safe and healthy, and have a great school year!