Author Archive for Angie Strong

Library Minutes August 13, 2019 – draft

August 2019 minutes -draft

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

August 13, 2019

Meeting called to order by President, Denise Hiveley at 5:33 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Kelli, 2nd by Pam, to approve the agenda as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of July 9, 2019

Corrections: A few grammar errors were found.

On a motion by Dave, 2nd by Pam, minutes of the July 9, 2019 meeting were approved with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims:  none

On a motion by Pam, 2nd by Alice, bills are approved as presented.

Roll: Pam; yes. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR JULY

Fines/Fees

$       128.99  Fines/Fees

$        45.00  Fax Revenue

$        97.00  Copy Revenue

$         5.10   Mag/Books sold

$         0.00   Misc.

$        25.00  Meeting Room    

$      301.09  Total for month

$      301.09  Total year to date

 

 

Trust Fund Receipts:

$      00.00

$___ 00.00_______________

$      00.00  Total for the month

$      00.00  Total year to date

 

 

Library Donations:

$         00.00

$_____00.00______________      

$         00.00 Total for month

$         00.00 Total year to date

 

 

 

 

 

 

 

Circulation Report for the month of July

 

Items loaned in July 2019             2,655                Average daily circulation   102

Items loaned in July 2018             2,765                Open Access Items          394

Items loaned last month (Jun)      2,327                 Access Plus Items            11

Internet Use: Public Access Computers – 1,319 & Wireless users – 1,173

Bridges Checkouts:  audiobooks-113 eBooks-160 streaming video-0 magazines-7

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. Angie informed the board of changes with ebook and digital audiobook lending. Macmillan publishing is looking to put limitations on libraries purchasing digital copies.  For the first two months a library can only purchase one copy, then after eight weeks they can purchase expiring copies which will need to be repurchased after two years or 52 lends.  Macmillan is essentially trying to have patrons purchase their own copies of these items because they believe patrons will get frustrated with the wait times.  Macmillan is blaming libraries for “cannibalizing” their sales even though libraries pay full price for their digital copies and are 45% of the total of all digital book reads.  Angie will stay on top of the situation and let the board know of any changes to Bridges (the library’s eBook/audiobook consortia) due to this development.

 

Unfinished Business:

 

  1. Angie contacted Leerhoff Construction about the roof and they will use the ice barrier and 30 year shingles. The library has been put on their schedule.

 

  1. Angie contacted Heritage Interiors (the company that installed the carpet) and asked who they recommend to clean the library’s carpet. They suggested Carpet Pro Cleaning and Restoration out of Grimes.  They will use hot water extraction and no chemicals.  Their estimate came in at $700.00 to do the work.  The board is concerned about the drying time and people walking on the wet carpet.   Drying times with Carpet Pro will be discussed. If a later open time or earlier closing is necessary to help the carpet dry the board will allow Angie to do so.

On a motion by Pam, 2nd by Kelli, to approve the estimate from Carpet Pro to clean the carpets, and if necessary to open later or close earlier to allow the carpet to dry.

Roll: Pam; yes. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

  1. A few more examples of meeting room chairs were given to the board. A plastic chair was decided upon for durability and ease of clean up.  The board asked Angie to purchase one of the chairs to look at and tryout before ordering the rest.  Angie will do so.

 

 

New Business:

 

  1. The board was asked to review the library’s displays & exhibits policy. There were no changes or corrections.

On a motion by Pam, 2nd by Dave, to approve the displays and exhibits policy.

Roll: Pam; yes. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

  1. Per accreditation standards the board needs to have 3-5 hours a year in trustee training. The board reviewed the Intellectual Freedom chapter from the State Library of Iowa’s Trustee Handbook before the meeting.  Angie and the board discussed the chapter at the meeting.

 

  1. Angie informed the board of changes to the City Council meeting times and days. The first Saturday of the month at 10 am will be the first council meeting of the month.  Department reports will be given at this meeting.  The second meeting of the month will still be on the third Monday but will be a quick meeting to approve bills and other business items.

 

  1. Holly Olson and Martha Petersen were given their annual written evaluations.

 

 

 

Director’s Report:

 

The Friends of the Madrid Library Fall Book Sale will be held on Saturday, August 24 from 8 am to 2 pm, and on Sunday, August 25 from 12 pm to 2 pm. $1.00 admission the first hour on Saturday, then free admission. The library will also continue the sale during open library hours until Wednesday, August 29.  Sunday through Wednesday will be fill a box for $5.00.  The library is looking for volunteers to help with the sale.

 

The annual survey for the State Library of Iowa is due by October 31, 2019.  This survey is a requirement for accreditation.  After the survey is complete, Angie will create the library’s annual report from these statistics and will present the report to the board and the city council.

 

The library was graciously given the request of $775.00 from the Lowrey Trust, and was also given an extra $1,500.00 to be used for children’s programming.  Angie and Steph are looking at several options with the extra grant money.

 

The Summer Reading Program ended with the finale of the Wild, Wild Wet Show on Wednesday July 31.  The reading incentives for teens and adults continued until August 9, children in grades K-6 are encouraged to continue with the Read and Bead Program until August 22.

 

The library will be showing Dumbo during the Madrid Labor Day Festivities.  The movie will be on Saturday, August 31 at 7 pm.  The library will also do a story walk in Jensen Park.

 

The Pages for All Ages, Early out and Preschool Outreach schedules were given to the board.

 

Upcoming programs include:

  • Family Board Game Night from 7 to 9 pm on Friday, August 16.
  • Adult Book Discussion on August 19 at 7 pm. This month’s book is Alexander Hamilton by Ron Chernow.
  • Adult Pinterest on September 5 at 7 pm.

 

 

 

 

Board Comments:

           

Items to be discussed at the next board meeting: Roof, meeting room chairs, carpet cleaning.

           

Next Council meeting to attend:  September 7, 2019 at 10:00 am with board member Dave to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:42 pm.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, September 10, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

 

 

These are draft minutes and have not been approved by the board.

Library Minutes July 9, 2019

July 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

July 9, 2019

Meeting called to order by President, Kelli Wolf at 5:32 p.m.

 

Roll: Pam Allen, (arrived at 5:38) yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.

Dave Evans, yes. Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Dave, 2nd by Denise, agenda approved as presented.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of June 11, 2019

Corrections: None.

On a motion by Denise, 2nd by Alice, minutes of the June 11, 2019 meeting were approved as read.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims:  The actual amount for the Des Moines Register bill was $360.03 and the Center Point bill was $560.88.  (Those bills were submitted as estimates at the June meeting).  The air conditioner repair was $119.01 and was also paid in June.

On a motion by Dave, 2nd by Alice, bills are approved as presented.

Roll: Pam; absent. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR JUNE

Fines/Fees

$        24.50  Fines/Fees

$        29.50  Fax Revenue

$        91.20  Copy Revenue

$         3.10   Mag/Books sold

$         1.50   Misc.

$        50.00  Meeting Room    

$      199.80  Total for month

$   3,619.03  Total year to date

 

Trust Fund Receipts:

$  5,000.00   Dr. Marion & Linda Romitti – donation for furniture

$     500.00   MCEF grant – computers

$      25.00    Mem’l for Judy Paul from Paul & Rosemarie Bertini

$     250.00   Hopkins Grove Grant – circulation computer upgrade

$___ 20.00__Mem’l for Lorena Buhrman from Brian & Gail Longhenry & Nikki & Debbie Grow

$  5,795.00  Total for the month

$ 13,299.82  Total year to date

 

Library Donations:

$         00.00

$_____00.00______________      

$         00.00  Total for month

$     1,601.00 Total year to date

 

Circulation Report for the month of June

Items loaned in June 2019            2,327                 Average daily circulation   93

Items loaned in June 2018            2,571                 Open Access Items          282

Items loaned last month (May)      1,557                  Access Plus Items            11

Internet Use: Public Access Computers – 756 & Wireless users – 1,286

Bridges Checkouts:  audiobooks-99 eBooks-115 streaming video-0 magazines-9

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. The official letter from Boone County about funding for fiscal year 19-20 finally arrived. The supervisors have given an allocation in the amount of $96,500 to be split between the three Boone County libraries. (Madrid’s portion is 20% which will be $19,300).  Last year the total allocation amount was $95,000.

 

Unfinished Business:

  1. The meeting room floor is completed. The bill for the installation has been paid.  Angie has received many compliments on the new floor.  To help protect the floor, felt pads have been added to the bottom of the chairs to prevent scratching.

 

  1. Angie was asked to get another asphalt shingle bid for the roof, she did so. Of the three bids received the board has decided to go with Leerhoff Construction to do the work.  The board wants Angie to verify that they will use 30 year shingles and apply an ice guard even if the cost of the project is more.  Their estimate ($2,300) was similar to JMB Roofing ($2,430).  Another estimate from Rankin Construction was presented but was almost double the cost.  The board decided to use a local company and one the library has worked with before.  Angie will contact Leerhoff and ask to be put on the schedule.

On a motion by Pam, 2nd by Dave, to approve the asphalt shingle estimate from Leerhoff Construction with the stipulation that they use 30 year                            shingles and an ice/water barrier.

Roll: Pam; yes. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

New Business:

  1. Review of the library’s long range plan was conducted. Many items have been achieved and some have not due to budget or time restraints.

 

  1. The board was asked to review the library’s inclement weather policy. There were no changes or corrections.

On a motion by Pam, 2nd by Alice, to approve the inclement weather policy.

Roll: Pam; yes. Denise; yes. Alice; yes. Kelli; yes. Dave; yes. Motion carried; all ayes.

 

  1. Through the card catalog on the library’s website patrons are now able to see if a particular item is available through Bridges (Overdrive) as an eBook or audiobook. If an item is of interest to a patron they can click a link and it will take them directly to Bridges.

 

  1. With the generous donation from Dr. Marion and Linda Romitti, the library is looking at replacing the meeting room chairs. Angie presented types of chairs to the board.  It was decided to either go with a plastic or possibly vinyl chair for ease of clean-up and stackability.  The board asked for examples of options, they will be presented at the next meeting.

 

  1. The carpet is in need of cleaning in some areas. Angie asked the board if they would like her to rent a carpet cleaner and clean those areas or look into having the entire carpet cleaned.  They would like a carpet cleaning company to do it.  It was decided that Angie contact Heritage Interiors and ask if they have any recommendations for carpet cleaning companies and whether or not to use water or chemicals.  Angie will do so.

 

Director’s Report:

Amy, Steph and Angie have submitted a grant proposal to the Lowrey Foundation for the purchase of two replacement iPads for the iPad table in the children’s area and a Breakout EDU kit.  A Breakout EDU is a physical game kit and platform where students work together to solve academically geared puzzles to open a locked box, similar to an escape room.  If the grant is awarded she will let the board know.

 

As a part of Direct State Aid and accreditation, Angie has filled out the necessary paperwork for the State Library of Iowa.  Angie has completed the Direct State Aid report, Interlibrary Loan report, and the Open Access report.

 

Weekly programs will continue until the week of July 22 for the Summer Reading Program.  The summer finale will be the Wild, Wild Wet show on July 31 at 1:30 pm.

 

Upcoming programs include:

  • Pinterest Party on Thursday, July 11 at 7 pm, the featured craft is ice dyeing.
  • Teen after Hours on Friday, July 12 from 7 to 10 pm.
  • Movie Night on Saturday, July 13 at 7 pm with the featured film Captain Marvel.
  • Movie Afternoon on Monday, July 15 at 1:30 pm we will be showing the movie Space Buddies.
  • Apollo 11 program by NASA ambassador Dan Hoy on Monday, July 15 at 6:30 pm.
  • Adult Book Discussion on July 15 at 7 pm. This month’s book is The Dinner by Herman Koch.
  • Kate Shelley Musical preview on Thursday, July 18 at 10 am.
  • Family Board Game Night on July 19 from 7 to 9 pm.
  • Tinkertime on Monday, July 22 at 2 pm.
  • Come and go make and take activity on Thursday, July 25 from 6 to 7 pm.
  • Teen after Hours on Friday, July 26 from 7 to 10 pm.
  • Adult Coloring on Tuesday, July 30 at 7 pm.
  • Summer finale – Wild, Wild, Wet Show on July 31 at 1:30 pm.
  • Pinterest Party on Thursday, August 1 at 7 pm.
  • Chess Club, Monday, August 5 at 6 pm.
  • Adult Coloring on Thursday, August 8 at 7 pm.
  • August Movie Night on Saturday, August 10 at 7 pm featuring the movie Wonder Park.

 

Angie has asked the board to review a chapter about intellectual freedom from the State Library’s trustee handbook.  This is a part of training needed for accreditation and will be discussed in August.

 

Board Comments:

           

Items to be discussed at the next board meeting: Roof, meeting room chairs, carpet cleaning, Intellectual Freedom review.

           

Next Council meeting to attend:  July 15, 2019 at 5:30 pm with board member Denise to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:50 pm.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, August 13, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – August 13, 2019

Agenda for posting – August 13, 2019

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

August 13, 2019 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  July 9, 2019

Approval of Bills

Financial Report

Receipts for the month of:  July

Circulation Reports for the month of: July

Public Concerns:

Correspondence and Communications

Information about ebook restrictions from Macmillan Publishing

 

Unfinished Business

Roof

Carpet cleaning

Meeting room chairs

 

New Business

Displays & Exhibits policy review

Trustee training – Intellectual Freedom review

Council Meetings day and time change

Annual evaluations – Holly Olson & Martha Petersen

 

Director’s Reports

Friends of the Library Fall Book Sale

Annual Survey

Lowrey grant

Summer Reading Program

Labor Day movie presentation

Pages for All Ages, Early out and Outreach schedules

Other Programs

 

Board Comments

Next Council Meeting: September 7 at 10 am

Adjournment

 

Next board meeting scheduled for: September 10, 2019

Looking for volunteers to help with book sale

The library is looking for volunteers to help with the fall book sale.  We need help unloading boxes August 19-22, help during the sale on August 24 & 25 and help packing boxes August 29 & 30.  If interested please contact the library at 515-795-3846 or email Angie at angie@madrid.lib.ia.us

Library Minutes June 11, 2019

June 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

June 11, 2019

Meeting called to order by President, Kelli Wolf at 5:30 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp.

 

Approval of Agenda:   [Additions or corrections- Under Director’s Report – donation]

On a motion by Denise, 2nd by Pam, agenda approved with the addition.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of May 14, 2019

Corrections: None.

On a motion by Pam, 2nd by Dave, minutes of the May 14, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: Angie noted that there are two bills she has not received yet (Des Moines Register subscription and the Center Point Large Print standing order plan) an estimate amount was noted on the claims sheet.  Angie will submit those bills when she receives them and will let the board know of the correct amounts at the next meeting.

On a motion by Dave, 2nd by Denise, bills are approved with the estimates.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR MAY

Fines/Fees

$        84.94  Fines/Fees

$        19.50  Fax Revenue

$        68.70  Copy Revenue

$           .90   Mag/Books sold

$         1.00   Misc.

$      110.00  Meeting Room    

$       285.04  Total for month

$    3,419.23  Total year to date

 

 

Trust Fund Receipts:

$       00.00

$       00.00

$____00.00__________________

$         00.00  Total for the month

$     7,504.82  Total year to date

 

 

Library Donations:

$         00.00

$_____00.00______________      

$         00.00  Total for month

$     1,601.00 Total year to date

 

 

 

 

 

Circulation Report for the month of May

 

Items loaned in May 2019             1,557                 Average daily circulation   60

Items loaned in May 2018             1,541                 Open Access Items          166

Items loaned last month (Apr)       1,399                  Access Plus Items            17

Internet Use: Public Access Computers – 662 & Wireless users – 1,372

Bridges Checkouts:  audiobooks-100 eBooks-106 streaming video-0 magazines-10

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. Every year the library receives an email about the library’s current tier level and status. The library is fully accredited at a tier level 3 (highest tier level) until June 30, 2021.

 

Unfinished Business:

 

  1. Heritage Interiors will be replacing the meeting room floor on June 20 and 21. The programs scheduled for those days will be held on the library side instead of in the meeting room.  Angie chose Woodland Taupe luxury vinyl plank for the room.  Staff will take down tables, remove the chairs, refrigerator and other items to prep for the new floor.

 

  1. There is still no correspondence about county funding for fiscal year 19-20.

 

  1. The board reviewed the three estimates Angie has received for the roof. Two estimates were for asphalt shingles and the third was for a metal roof.  The board would like another quote for asphalt shingles as a comparison and possibly another one for a metal roof.  The board decided to hold off on a decision until other estimates are received.

 

New Business:

 

  1. The meeting room air conditioner was repaired. The issue was a bad condenser.  A bill has not been received for the repair.

 

  1. Angie contacted the board about window leaks and water damage that occurred the first week of June. The children’s area window had rain coming in due to a clogged gutter and bad seals.  The carpet was also wet by this window.  A window in the teen area wasn’t leaking but the drywall was wet.  Angie contacted Public Works Director Scott Church about these issues, Scott contacted Leerhoff Construction to evaluate if the windows needed repair or replacement.  It was determined that the caulking and foam backer needed to be replaced around the windows.  Leerhoff also removed the wet drywall and found mold.   They cleaned the mold, replaced the drywall, and fixed the windows.

 

  1. Since the library has been working on grants to purchase some new computers, Angie decided to go ahead and purchase new time management software for the public access computers. The new software should be compatible for about 5 years.  Angie also contacted the antivirus company and requested a new product that would be compatible with Windows 10.  The old version the library had was conflicting with Windows 10.  There was no charge for the new antivirus software since the library had recently purchased a three year license.  Both of these products have been added to the library computers.

 

Director’s Report:

 

Pam and Denise graciously went to the Madrid Community Endowment Fund ceremony since Angie was unable to attend.  They accepted a grant in the amount of $500 to help purchase new public access computers.  The library is also going to receive a grant for $250 to help purchase a new circulation computer thanks to the Hopkins Grove United Methodist Church Congregational Trust.

 

The Summer Reading Calendar has a couple of additions.  On July 15, Dan Hoy, a NASA Ambassador will be coming to the library to talk about the 50th anniversary of Apollo 11.  This program is for all ages and will be at 6:30 pm in the library’s meeting room.  On July 18, there will be a Kate Shelley Bridge Musical Preview at the library from 10 to 11 am. Actors will be in costume, sharing the story and singing songs from the show.  The show will be performed at Snus Hill that evening.

 

Upcoming programs include:

  • Weekly library summer programs began June 11 & 12.
  • Pinterest Party on Thursday, June 13 at 7 pm, the featured craft is garden pots.
  • Teen after Hours on Friday, June 14 from 7 to 10 pm.
  • Movie Afternoon on Monday, June 17 at 1:30 pm with the featured film Zathura.
  • Adult Book Discussion on June 17 at 7 pm. This month’s book is Little Fires Everywhere by Celeste Ng.
  • Robotics – June 18, 20, 25 from 6 to 7:30 pm and June 27 from 7 to 8:30 pm.
  • Family Board Game Night on June 21 from 7 to 9 pm.
  • Come and go make and take activity on Thursday, June 27 from 6 to 7 pm.
  • Teen after Hours on Friday, June 28 from 7 to 10 pm.
  • Lego Crew on Tuesday, July 2 from 10 to 11 am and from 2 to 3 pm.
  • Blank Park Zoo presentation on Monday, July 8 at 10 am in the community room.
  • Chess Club, Monday, July 8 at 6 pm.

 

The board rotates the role of president every year.  Denise will be board president starting in August.

 

The library has been given a $5,000 donation from Dr. Marion & Linda Romitti.  Angie plans to use the money for some new meeting room chairs and other furniture items.

 

Board Comments:  Denise will not be able to attend the July meeting.

           

Items to be discussed at the next board meeting: County funding, roof, inclement weather policy review.

           

Next Council meeting to attend:  June 17, 2019 at 5:30 pm with board member Pam to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:31 pm.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, July 8, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – July 9, 2019

Agenda for posting – July 9, 2019

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

July 9, 2019 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  June 11, 2019

Approval of Bills

Financial Report

Receipts for the month of:  June

Circulation Reports for the month of: June

Public Concerns:

Correspondence and Communications

County Funding for 19-20

 

Unfinished Business

Meeting Room floor

Roof

 

New Business

Long Range Plan review

Inclement Weather policy review

Ebooks on card catalog

Meeting room chairs

Carpet cleaning

 

Director’s Reports

Lowrey grant

Direct State Aid reports

Summer Reading Program

Other Programs

 

Board Comments

Next Council Meeting: July 15 at 5:30 pm

Adjournment

Library Minutes May 14, 2019

May 2019 minutes

 

 Minutes of the Madrid Public Library Board of Trustees Meeting:

May 14, 2019

Meeting called to order by President, Kelli Wolf at 5:32 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Pam, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of April 9, 2019

Corrections: Removal of an extra word under New Business #3, one punctuation error under the director’s report and a spelling error under upcoming programs.

On a motion by Pam, 2nd by Dave, minutes of the April 9, 2019 meeting were approved with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Dave, 2nd by Denise, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR APRIL

Fines/Fees

$        94.19  Fines/Fees

$        31.50  Fax Revenue

$      136.60  Copy Revenue

$         1.70   Mag/Books sold

$         3.00   Misc.

$        25.00  Meeting Room    

$       291.99  Total for month

$    3,134.19  Total year to date

 

 

Trust Fund Receipts:

$     1,100.00  Community Chest Grant

$     1,500.00  Lowrey Trust Grant

$____284.66__Mem’l books Sundberg Kirkpatrick Funeral Home

$     2,884.66  Total for the month

$     7,504.82   Total year to date

 

 

Library Donations:

$         20.00  Gen’l donation – Judy Peterson

$____________________________       

$         20.00  Total for month

$     1,601.00 Total year to date

 

 

 

 

 

Circulation Report for the month of April

 

Items loaned in Apr. 2019             1,399                 Average daily circulation   54

Items loaned in Apr. 2018             1,504                 Open Access Items          116

Items loaned last month (Mar)       1,455                 Access Plus Items              9

Internet Use: Public Access Computers – 733 & Wireless users – 1,360

Bridges Checkouts:  audiobooks-83 eBooks-123 streaming video-0 magazines-3

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. None to report

 

 

Unfinished Business:

 

  1. Angie presented another estimate for the meeting room floor from Carpet One. Kelli contacted another contractor about the floors but no estimate was received.  After comparing the estimates the board has decided to go ahead with Heritage Interiors, who the library has worked with in the past.  The other quotes were about the same price, but the old floor would not be removed if Carpet One did the work.  The board decided to go with a luxury vinyl plank instead of vinyl composite flooring that is currently in the room.  The cost is slightly higher for the plank, but in the long run will be cheaper because the library will not have the costs of waxing the floor.  The library would like to purchase the flooring and store it until an installation date can be determined, so that the cost of the project can be split between this fiscal year and next.  Angie asked if the board wanted to ok a flooring color choice, they trust Angie’s judgement.

On a motion by Pam, 2nd by Dave, to accept Heritage Interior’s luxury vinyl plank flooring estimate, going ahead and purchasing the product for this fiscal year and allowing Angie to decide the flooring color choice.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

  1. There is still no correspondence about county funding for fiscal year 19-20. Last year the library did not receive anything until the end of May.

 

  1. Angie contacted Public Works Director Scott Church about the roofing and exterior lighting issues at the library. The lights were being replaced at the time of the meeting.  The reason for replacement was due to bad ballasts.  Angie has not received any estimates yet for the roof, but hopes to have something soon.

 

  1. Angie has completed the final form in the E-Rate process for this year (this federal program provides discounts on internet). Since Angie has completed this form she is hopeful that the discounts will kick in at the beginning of the new fiscal year July 1.

 

 

 

New Business:

 

  1. Angie demonstrated the new Adventure Pass program to the trustees. This will count towards the trustee education requirement for accreditation.

 

  1. Angie and the board reviewed the library’s building maintenance plan; discussed possible issues and items that have already been repaired.

 

 

Director’s Report:

 

Angie has not received any correspondence about the grants that were written to Hopkins Grove or the Madrid Community Endowment Fund.  The deadline for the Lowrey Trust is June 30.

 

The Summer Reading Calendar of events, sample reading logs, and summer flyer where given to the trustees.  This year instead of book bucks Steph is trying new reading incentives.  For ages 0-3 we will have the rubber ducky club.  Children and their parents will have activity sheets that focus on early literacy.  For each activity reached they will color in a duck on the reading log, when they reach a certain number they will be able to pick a prize.  Children ages 3 to 6th grade will be doing the read and bead program.  Children who register will receive a chain necklace, brag tag, and a reading log.  Once a reading goal has been met they can come to the library and visit the bead bank to receive beads for minutes read.  Children will be able to “level up” and may exchange beads to receive new ones. They will only be able to visit the bead bank once per day.  There will be a possibility to earn additional beads for attending events, volunteering or other activities.  In addition to the beads, if a child visits the bead bank 10 times they will receive an ice cream ticket, 15 times another prize and so on.  The teen and adult reading logs will be the same as last year.  Angie will show the calendar and flyer to the city council.

 

Upcoming programs include:

  • Final week of preschool outreach for this school year – May 13-15.
  • Adult Coloring on Thursday, May 16 at 7 pm.
  • Family Board Game Night on May 17 from 7 to 9 pm.
  • Adult Book Discussion on May 20 at 7 pm. We will be discussing The Fault in Our Stars by John Green.
  • Early out End of School Party on Wednesday, May 22 at 2:30 pm.
  • History of the Ledges Program by Andy Bartlett on Thursday, May 30 at 6:30 pm.
  • Summer Kickoff with Magician Jim Perry on June 5 at 10 am at the elementary school for grades K-6.
  • Adult Coloring on Thursday, June 6 at 7 pm.
  • June Movie Night on Saturday, June 8 at 7 pm featuring How to Train Your Dragon 3.
  • ISU Bug Zoo program at the Community Room on Monday, June 10 at 10 am.
  • Chess Club, Monday, June 10 at 6 pm.
  • Weekly library summer programs begin the week of June 10.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: County funding, flooring, roof

           

Next Council meeting to attend:  May 20, 2019 at 5:30 pm with board member Pam to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Denise, meeting adjourned at 6:37 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

 

 

 

Next regular Board meeting will be: Tuesday, June 11, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – June 11, 2019

Agenda for posting – June 11, 2019

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

June 11, 2019 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  May 14, 2019

Approval of Bills

Financial Report

Receipts for the month of:  May

Circulation Reports for the month of: May

Public Concerns:

Correspondence and Communications

Tier Status/Funding Level letter

 

Unfinished Business

Meeting Room floor

County Funding

Roof

 

New Business

Air conditioner repair

Windows/water damage repair

Time Limit software/Antivirus upgrade

 

Director’s Reports

Grants

Summer Reading Program

Other Programs

Next board president

 

Board Comments

Next Council Meeting: June 17 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: July 9, 2019

Library Minutes April 9, 2019

April 2019 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

April 9, 2019

Meeting called to order by President, Kelli Wolf at 5:30 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp

 

Approval of Agenda: [Additions or corrections- Under Director’s Report – Adventure Pass]

On a motion by Pam, 2nd by Dave, agenda approved with the addition.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of March 12, 2019

Corrections: none

On a motion by Denise, 2nd by Dave, minutes of the March 12, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Pam, 2nd by Dave, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR MARCH

Fines/Fees

$             136.77  Fines/Fees

$               21.00  Fax Revenue

$             105.05  Copy Revenue

$                3.70   Mag/Books sold

$                 0.00  Misc.

$              75.00  Meeting Room    

$             341.52  Total for month

$          2,842.20  Total year to date

 

 

Trust Fund Receipts:

$

$__________________________

$         00.00  Total for the month

$     4,620.16  Total year to date

 

 

Library Donations:

$       150.00  Chapter ID P.E.O. – donation

$____________________________       

$       150.00  Total for month

$     1,581.00 Total year to date

 

 

Circulation Report for the month of March

 

Items loaned in Mar. 2019             1,455                 Average daily circulation   56

Items loaned in Mar. 2018             1,816                Open Access Items          147

Items loaned last month (Feb)       1,475                 Access Plus Items             20

Internet Use: Public Access Computers – 712 & Wireless users – 1,189

Bridges Checkouts:  audiobooks-82 eBooks-111 streaming video-0 magazines-8

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. None to report

 

 

Unfinished Business:

 

  1. Angie presented a bid for the meeting floor from Heritage Interiors, the company who installed the carpet a few years ago. The board would like to get two more bids before the next meeting and then make a decision.

 

  1. Angie has not received any correspondence about county funding yet. She will stay on top of it and let the board and council know when she receives any information.

 

 

New Business:

 

  1. Robin Brown has decided to leave her position at the library, her last day will be April 12. Since she only works 4.5 hours a week, Angie and Steph discussed having other employees fill in those hours.  Angie is hopeful that this will happen, if not, then she will post the open position.

 

  1. The exterior lights in front of the library are not working, and there are some issues with the roofs above the bump outs. Angie will work with the Public Works Director Scott Church to see what can be done and how much it will be.  She will report back at the next meeting about those issues.

 

  1. The city clerk has asked that the board give pre-approval to pay the library’s credit card in order to not be charged interest. Angie will still put anything paid with the credit card on the monthly claims sheet, but it will be already paid.  Some bills are already set up this way such as the gas and electric bill.

On a motion by Pam, 2nd by Denise, to allow pre-approval of payment of the library’s credit card.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

 

Director’s Report:

 

Angie has gone back and forth on what to spend with Direct State Aid money, since she has discovered that the library has received the Lowrey Trust Grant for Summer Reading, Angie will not have to use Direct State Aid for that this year.  So Angie has decided to partner with the Friends group to offer what’s called an Adventure Pass for patrons.   Patrons can get free passes to area attractions by using a valid adult Library card and a valid photo ID.  Any adult library patron may borrow a pass to enjoy an educational day of family fun.  Direct State Aid money will pay for the platform fee for the ticket software and patron authentication and for the Blank Park Zoo membership.  The Friends will pay for the Science Center membership.  At the next meeting Angie will demonstrate the program for the trustees which will count towards continuing education for accreditation.

 

The Lowrey Foundation has generously awarded the library $1,500 for this year’s Summer Reading Program.  Madrid Community Chest has also generously given the library $1,100 for summer programming.  This amount is much more than the requested $600.  Amy has also written a grant to the Hopkins Grove United Methodist Church Trust in hopes of upgrading the library circulation computer.  The library will also be applying to the Madrid Community Endowment Fund to upgrade two of the public access computers as well.  Finally, Angie will use the last of Direct State Aid funds to purchase one more public access computer.

 

Once again this year, Judy Grant has generously donated the Iowa award books (High School Award, Teen Award, Children’s Choice Award and Goldfinch).  Angie is in the process of getting those books ready for check out.

 

The library has been asked by the Madrid Register News to have a monthly book review in the paper to highlight books of interest.  Angie wrote the first review which will be included in the paper during National Library Week.  Angie will ask the book discussion group and staff if anyone is interested in writing a review in the coming months.

 

Every year the library has several forms to fill out to in order to stay accredited and receive Direct State Aid.  Angie let the board know that one such form called Enrich Iowa has already been filled out and returned to the State Library.

 

The kindergarteners will tour the library the first week of May.  All three classes will learn about the library; Steph will also talk about the Summer Reading Program as well.

 

The Friends of the Madrid Library Spring Book Sale was held on Saturday, March 30 from 8 am to 2 pm.   This year the sale netted a profit of $621.50.  Last year was $441.30.  The fall sale will be held the weekend before Labor Day.

 

National Library Week is in full swing.  This year’s theme is Libraries=Strong Communities.  Several regular library programs are planned during this week and are listed in the next section.  The Teddy Bear Picnic for Pages for All Ages is Tuesday and Wednesday and are the final story times until summer.

 

Upcoming programs include:

  • Adult Pinterest Party (seed starting) on Thursday April 11 at 7 pm.
  • Family Board Game Night on April 12 from 7 to 9 pm.
  • April Movie Night on Saturday, April 13 at 7 pm. We will be showing Aquaman.
  • Adult Book Discussion on April 15 at 7 pm. We will be discussing The Life and Times of the Thunderbolt Kid by Bill Bryson.
  • Adult Coloring on Thursday, April 18 at 7 pm.
  • Teen After Hours on Friday April 19 from 7 to 10 pm.
  • Early out space program on Wednesday, April 24 at 2:30 pm.
  • Pinterest Party, May 2 at 7 pm.
  • Early out Lego Crew on Wednesday, May 8th at 2:30 pm.
  • May Movie Night on Saturday, May 11 at 7 pm featuring Lego Movie 2.
  • Chess Club, Monday, May 13 at 6 pm.

 

Board Comments:  None

           

Items to be discussed at the next board meeting: County funding, flooring, Adventure Pass demonstration, exterior issues

           

Next Council meeting to attend:  April 15, 2019 at 5:30 pm with board member Kelli to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, May 14, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us

Library Agenda – May 14, 2019

Agenda for posting – May 14, 2019

 

AGENDA

Madrid Public Library Board of Trustees’ Meeting:

May 14, 2019 – Tuesday, 5:30 pm

 

Call to order/Roll Call

Approve Agenda

Approval of Minutes:  April 9, 2019

Approval of Bills

Financial Report

Receipts for the month of:  April

Circulation Reports for the month of: April

Public Concerns:

Correspondence and Communications

None to report

 

Unfinished Business

Meeting Room floor

County Funding

Roof/Exterior Lights

Erate

 

New Business

Adventure Pass demonstration

Review of Building Maintenance Plan

 

Director’s Reports

Grants

Summer Reading Program Calendar/reading program

Other Programs

 

Board Comments

Next Council Meeting: May 20 at 5:30 pm

Adjournment

 

Next board meeting scheduled for: June 11, 2019